Tag Archives: office

Bringing Your Practice into the 21st Century

We live in a world that is constantly trying to find the next best thing, and the best way to keep your customers’ interest is by keeping up on the newest trends. This idea extends itself to the medical world, and it is important to bring every aspect of your practice into the 21st century. This will create a patient experience that will keep them coming back to you time after time. Boulevard Medical Properties can help you search for the ideal medical office lease that will give you an edge over the competition.

Location

Finding a location for your practice that is inviting and trendy is important to set yourself apart from the rest. Many medical practices have been in the same place for decades, but fashions go in and out of style, even in location. There are many things that are peripheral to your location that is very important to patients, such as ease of finding the building, how far you need to walk to the suite, and whether or not there is ample parking close by. You want your location to not only feel modern but to mitigate any stress your patients may feel while trying to get to their appointment.

Décor

Medical practices are typically synonymous with outdated furniture because you would assume most patients would want you to focus on the staff and medical practices being up to date rather than the décor; however, this is a common misconception. Patients assume that you are up to date on the medical side of the practice, and they want the décor to reflect that. We are always told not to judge a book by its cover, but it is something that we innately do on a daily basis. The décor of your office is the first thing that a potential patient sees, and if they are turned off by that, they may never get to see how much expertise your practice has. Be sure to create a modern space that is inviting, not only to keep your patients around to find out how good the practice is but help calm any stress or nerves they may have regarding their appointments. Creating a comfortable space will help foster comfortable experiences.

Marketing

One thing that has become the forefront of the 21st century when it comes to marketing is your presence on the Internet. It’s not enough to just have a website anymore, but people expect there to be an intuition to these sites. Creating an online presence that is interactive and gives your patients the ability to create appointments, check their records, and review their billing is what is expected. We live in the time of convenience where everything can be seen, purchased, or accessed at the touch of a button, and patients no longer believe in “operating hours” because much of what we digest is on demand 24/7 on the Internet. By giving patients more control, you are fostering a good relationship with them, taking work from your staff, and aligning yourself with some of the most influential online spaces. It’s not enough to just create the website that is relevant today but continuing to upgrade with the newest trends so that your website never goes out of style. Finally, most people use their phones for tasks related to medicine, so don’t forget to make sure every aspect of your website is mobile friendly.

Stand out from the rest of the medical practices by implementing some of these ideas to ensure your practice is with the times. Boulevard Medical Properties can help you find the best location to suit your patients and medical office lease to help your practice grow.

What are the Different Types of Medical Practices?

When you’ve completed your medical schooling and are on your way to becoming a doctor, there’s another step you must consider: where to practice. There are many types of medical practices to choose from, which can be difficult as they each have their pros and cons. Below is a list of the most common medical practices today.

Group Practice

A group practice is exactly what it sounds like — two or more physicians who all work together in the same medical facility. This team of doctors shares all the work, including administrative roles. In the case of a group practice, it’s common to include professionals who offer different specialties. This gives these professionals the opportunity to consult others in their medical facility and refer patients to them if need be. Some other pros to working in group practice are: it cuts down on the physicians individual risk, your hours are shorter, and you have the ability to gain more capital. On the other hand, it also inherently takes away complete freedom for one individual doctor when it comes to how things are run. For example, if one of you wants to sign a medical office lease in Los Angeles and the other wants to purchase their own building, that is something you’ll have to come to an agreement on.

Private Practice

Private or solo practices involve one physician working alone with a small assisting staff. The biggest benefit of having a private practice is the fact that it gives you complete freedom to build your own company how you’d like. Physicians also tend to have a closer relationship with patients, which usually results in more referrals and more business. Another benefit to owning your own practice is that you’re able to set your own hours and the path with which you’d like your practice to grow. Physicians practicing alone usually opt into owning their own medical facility or signing onto a medical office lease. In Los Angeles, Boulevard Medical Properties not only handles all the lease paperwork, but they also work with each individual physician to create their perfect office environment. The downside to having a solo practice is that it often means more work and higher risk. It’s also common for private practices to be a bit heavy on the wallet, but there are ways around that, such as signing a medical office lease in Los Angeles.

Hospital-Based Work

Perhaps the most commonly known medical practice is hospital work. When working for a hospital, doctors can choose to work for a practice that is owned by the hospital or work in a separate department. Some benefits of working for a hospital are that each physician is provided a salary, has a regular work schedule, and a steady patient base. They are also less liable for complications, meaning their legal risk is low. Working in a hospital does have its drawbacks though, namely a lack of freedom as physicians are required to meet hospital standards. Also, because they are seeing many patients at a time, there is a lack of connection between them, proving to be less fruitful.

HMOs

HMOs, or health maintenance organizations, are the other commonly known medical practice. When working for an HMO, your patients are those that are members of that specific HMO. Much like a hospital, a physician is an employee or independent contractor of the HMO and will have to follow certain rules or guidelines set out by the organization. Some benefits include steady pay and a regular schedule, but the lack of freedom is perhaps even greater than working for a hospital.

Locum Tenens

Locum Tenens refers to physicians re-locating and working in areas that are in dire need of medical help. This type of position is very flexible, as doctors may choose where and when they’d like to offer their assistance. Other pros include high pay, lower living costs, and the ability to travel and explore the area they’re working in. Obstacles for this type of practice are that the work is temporary, meaning a lack of steady work and that benefits are not always offered.

Deciding what environment you’d like to work in requires that you study each type of practice carefully. Do you want to work for others in a hospital, travel the world, or work alone in your own medical practice? Would you like to own your own building or sign a medical lease in Los Angeles? These are all important questions to ask yourself. If you’re looking to start a medical practice and want more information on medical properties, please visit the Boulevard Medical Properties website today to see what we have to offer.

Can You Be Saving Money Running Your Medical Practice?

Running your own medical practice can be both extremely rewarding or run the risk of severe detriment to your wallet. Making the right decisions on products, leasing a building, and how operations are run is essential to the success of your business. Having your own medical practice can be all you wish it to be as long as you are intentional and conscious of the choices you are making within it. Here are a few ways you could be saving money while running the medical practice of your dreams.

Your Office

Let’s start with the foundation: your office. The way you go about opening your medical practice all starts with the type of office you choose and how you go about paying for it. Acquiring a mortgage can lead to unnecessary stress — you’re suddenly required to worry about taking care of the building on top of running your medical practice, which is a whole other job in itself. Whether you’re a dentist, pediatrician, or surgeon, your job is to focus on the patient and their problem, not the pipe leak in the basement. In this case, you may want to consider obtaining a medical office lease in Los Angeles through Boulevard Medical Properties.

Not only do we take care of the lease paperwork, but we also ensure that your office space is perfect in catering to your needs. We will go through each step of the construction process, making sure to hit all your design and decorating desires. We also offer amazing packages to our clients to improve or offer assets you may require on your lease agreement.

Securing a medical office lease in Los Angeles with Boulevard Medical Properties also helps you save money with our eco-friendly approach. We encourage all of our tenants to operate on the side of “green” and do our own part by offering eco-friendly materials, such as energy efficient lights.

In paying for these services, you can focus more on the patient, building a great reputation for the success of your company. Boulevard Medical Properties also takes your budget into account when designing your office space, keeping in mind where they can save you money and energy.

Single Use & Quality Equipment

A huge cause of hospitalization in the medical field is due to cross-contamination. To reassure the health of your patients, taking proper care of your equipment is very important. One way you can avoid cross-contamination is by using single-use products. Single-use products allow you to dispose of them after they’ve been used, therefore eliminating any possibility of it being used again by accident. It also saves you money on any repairs you may need for equipment or even cleaning equipment.

Another way to save money is by purchasing and using high-quality equipment. High-quality equipment is at a lower risk of breaking down, therefore decreasing your chances of having to pay for repairs.

Cleaning Your Equipment

In order to save on repairs or cross-contamination, providing proper cleaning treatment to your equipment each day is key. Preventative maintenance services should be regularly practiced on all equipment and cleaning tasks should be a part of daily upkeep. This also helps protect the health and safety of your patients, which should be your top priority.

Redistribution of Tasks

Paying for a company to focus on the more menial responsibilities of owning a medical practice can also save you a lot of money. Certain services, such as payroll, taxes, and marketing for your company, can be performed at a much cheaper rate than hiring a full-time employee to do the same amount of work. Starting with a medical office lease in Los Angeles could be your first step!

Whether you’re starting a medical practice of your own or have had one for some time, saving money where you can is crucial to the success of your business. At Boulevard Medical Properties, we care about helping you to do so. Give us a call at (818) 882-5700 or visit our website to start taking the proper financial steps today.

Pediatric Office Decorating Ideas

Looking for the perfect medical office space in Los Angeles is just the first of many steps to achieving the pediatric office of your dreams. At Boulevard Medical Properties, we want your pediatric office to be comfortable not only for you, but for your young patients as well. Having a well-decorated medical office can help your child patients feel a lot calmer and happier.

If you’re at a loss for how to decorate your office, let our experts help you out. Here are some of the top-rated pediatric office decorating ideas to help get you started on this exciting new journey to having the best doctor’s office in the area.

1. Pick a Theme

Something that kids really enjoy is a friendly themed area. Have you ever been to your local bookstore or library? If so, you may have noticed that the children’s area of the store is often painted with fun murals of animals or a fantasy scene with a fire-breathing dragon. This gives the kids something to look at, helping them to feel comfortable and immersed in their imagination.

Some popular themes include:

● Safari
● Jungle
● Ocean
● Fantasy
● Space

2. Let Them Help You Decorate

At a loss for what to decorate the walls with? Well, what better way to represent your clients then with some artwork they made themselves? Dedicate a corner or section of the wall to children’s art. Ask your patients if they are interested in coloring or painting and display their masterpieces for everyone to see. This will make them feel proud, accomplished, and much more willing to come back to see you soon.

3. Think About Good Vs. Bad Colors

There are certain colors that are better for kids than others. Some colors are just a big no-no when it comes to making kids feel comfortable and welcomed. For example, too much bright or solid red can raise blood pressures and heart rates. This will cause kids to become anxious or even irritable when they are waiting for their appointment.

Instead, use colors like yellow, blue, green, and purple. Yellow and blue are relaxing and joyful, while green and purple inspire creativity and imagination.

4. Give the Kids Something to Do

Having a fun and dynamic play area is key for entertaining the kiddos when they come in for their appointment. While play areas are pretty much standard in any medical office space in Los Angeles, you can do so much more to boost the fun levels around the room.

Instead of just settling for a play table, add a whole box of safe toys. You can even set up an art or coloring station so the kids will be engaged, with their brains active and happy by the time they’re ready to see you.

5. Find the Right Décor

If you’ve confidently chosen your theme for the waiting room, make sure to incorporate it on more than just the walls. Find decor that matches the tone so your kids can be truly immersed.

For example, if you’ve chosen to go with a safari theme, make sure the decor matches the style of that culture. You can put African drums on a stand for play or display. Add cheetah-print designs to chairs and tables. Set up some toys resembling African animals so the kids can let their creativity run free.

Have Fun with Boulevard Medical Properties Today!

When it comes to the kids, it’s all about fun. Making sure that your space is inviting, entertaining, and safe is the most important thing you can do for your medical office space in Los Angeles. Successful pediatricians know how to make children feel safe and loved so that their appointments are more bearable. Remember to be patient and colorful, and everything will come into fruition. For more design ideas, or to start looking for your perfect medical office space in Los Angeles, get in touch with our Boulevard Medical Properties professionals today. Contact us online at any time or give us a call at (818) 882-5700 to set up an appointment. We look forward to working with you!

Negotiating Your Medical Office Lease

When you are getting ready to look for a new medical office space, it’s important that you know how best to negotiate with your future landlord. There are many facets that go into negotiations, and it is vital that you know how to navigate them all in order to make sure you are getting a good deal, and to avoid losing what could have been a perfect lease agreement. Find out everything you need to know about negotiating your next agreement for medical office rent in Los Angeles with this factual list from Boulevard Medical Properties. Call the professional team at Boulevard Medical Properties today to see how they can help you find the best medical lease for your practice!

Your Rental Term

The cost of your rental agreement is important, but the length of your rental term is a facet of the overall agreement that often goes unnegotiated. If the lease you find is too long or not long enough for your business to benefit, push for a better term length during your negotiations. If you do not properly determine the right length of your lease, you may end up spending more rent for a longer period of time than your business actually needs. You could also be locked into a lease that expires too soon and would result in your having to go through the process of finding another new lease.

Use Your Leverage

It’s important to be armed with the facts when negotiating, so be sure to do all of your research regarding rental costs in your area and be sure to start your lease search earlier than you need to, as the process can be lengthy, and you’ll be hastier if there is a time limit pressuring your decision. When you leave finding a new lease until the last minute, your negotiating time will be less productive, because you will lose any leverage you may hold against a potential landlord, as they know that you have to find a new space in time. Starting your search process early ensures that you will have the time to really sit and think over all your potential new leases and you have the luxury of negotiating until your new deal is perfect. Use any leverage you have, such as rate research, time to find other medical office rent in Los Angeles, and term limit research ready when you begin to negotiate with your future landlord.

Protect Your Business

In a last-minute situation, you may have to vacate the building you are leasing due to your business downgrading, or any other significant problems. If your lease does not include a clause that protects you from an emergency, you might end up still being fiscally responsible for the rent, even though you may no longer be using the space. Make sure there is writing in your lease that is designed to protect you from any emergency that would cause you to leave your lease early and avoid having to pay expensive rent when you are no longer utilizing the offices.

Get Legal

Always make sure you are running any potential lease agreement by your lawyer, or a lawyer who specializes in contract and real estate law. While you can read through a lease agreement, a professional can more carefully digest the information regarding the negotiations and make suggestions based on what they think a fair agreement may be. If you’re having trouble finding medical office rent in Los Angeles for a great price, contact the team at Boulevard medical properties today and let one of our qualified professionals help you find the perfect new space for your practice!

Relocating Your Practice

There are a multitude of reasons why you may need to move your medical practice to a new location. Boulevard Medical Properties can help you find the best medical office rent in Los Angeles, as well as lend you our expertise in the real estate industry. Whether you are looking for something more financially stable, a location that has higher foot traffic, or a spot closer to your patients, it is always a good idea to be prepared before doing so. Follow these steps to make sure that it is done right.

Find the Best Location

A move could strengthen your practices and bring stability, or it could cause a decrease in visits. When you are looking for a new location to continue your medical or dental practice, be sure that you are picking the most convenient spot for your patients. Does the office have parking close by? Is the parking free, or do you have to worry about getting parking tickets validated? Do your patients need to spend a lot of time searching for your office in a large building, or is your office easily located? The first step, and arguably the most important, is to make sure that your new location is the best fit for your patients, since they are the ones driving your business. Boulevard Medical Properties specializes in these types of business locations and can help you find the best medial office for rent in the Los Angeles area.

Informing Patients of Relocation

It is extremely important to make sure that you do not lose any patients due to inconvenience, confusion, or misinformation. Most likely you are not the only doctor or dentist in the area offering these services, so you want to make sure you keep your patients happy and informed. It is a good idea to post multiple notifications at least a month before the move and be redundant with the information. Post signs in the office containing your move date and new location, send out emails and make calls to your patients to make sure they are aware you are moving, and post the move date and address on any social media or website you have. The more places the notification is posted and the earlier you post it, the less likely a patient will be unaware of the move.

Informing Vendors of Relocation

It may seem like an obvious step, but make sure that you also inform any vendors of your move. Crucial deliveries from the Postal Service or other couriers could put a halt on day-to-day operations, which will cost you money. The goal of relocating effectively is to lose as little time and revenue as possible during the process.

Change the Address on Your Materials

Another crucial step that may be overlooked is the need to change the practices location on everything from invoices, remittance forms, notepads, pens, documents, and anything else that has the address listed. If this step was forgotten, you may lose out on a few weeks of revenue from payers that are sending their checks and payments to the wrong address. A helpful tool that the Postal Service offers is forwarding addresses so that hopefully this won’t become a problem.

Hire a Professional Moving Company

Ask anyone who has moved into a new home, having a professional moving company take care of the heavy lifting is always a huge advantage. This is even more important when it comes to relocating your medical practice because there are a lot of valuable pieces of equipment that could be easily destroyed and hard to replace. Find a company that specializes in moving medical equipment to mitigate any financial risk from moving with your staff alone. You will save time by using a company that is experienced in these types of moves, you will minimize any risk of equipment being damaged, you will have more time to treat patients, and your perceived down time will be nominal.

Relocating your medical practice could be extremely beneficial, but it doesn’t always go according to plan. Be sure to find the perfect location and gain useful tips from the experts at Boulevard Medical Properties, who can help you find the best medical office rent in Los Angeles; contact us today by clicking here.

Making Your Office Space Work for you

When thinking of an office space, you may not initially consider the impact of the layout you choose. However, it is important to thoroughly consider how to truly maximum your office space for optimal efficiency, client experience, and office feel. At Boulevard Medical Properties, we are the resident experts dedicated to helping you find the perfect medical office space for lease.

Create a Welcoming and Open Space

According to Business Insider, a first impression is made within 7 seconds. And if you think that is short, another study by the Association for Psychological Science suggests that the initial impression is made in less than 1 second. This means that by the time a patient has walked in through the door and to the receptionist’s desk, they already have made an impression of your office. Before they have spoken to your staff, sat in your waiting room, or experienced your level of care, they have already made a judgment of your office. Make your office space work for you by creating a welcoming, open space with plenty of natural light, an organized lobby, complimentary décor pieces, and the like. These elements will increase how positively your office space is perceived and help maximum the ability of your office space to work for you. To see what options are available to create this welcoming and open space, contact Boulevard Medical Properties.

Make your Furnishings Comfortable and Functional

Is there anything worse than sitting on an old, metal chair while waiting to be called into the exam room? When picking out the furnishings for your office, make sure to pick pieces that are both comfortable and functional. This means thinking of the patient’s experience from the waiting room, to the examination room, to the end of their visit. Experts suggest having a comfortable chair for them to sit in instead of spending their visit on the examination table and picking rounded chairs and tables since they are viewed as calming. Using these tactics will ensure that your office space is working for you while you are with other patients.

Create a Calming Experience for Patients

It isn’t a secret that many patients find doctor’s visits anxiety inducing. To help create a positive experience for all of your patients, consider incorporating elements into your office that are calming. For example, windows that view natural settings and artwork featuring realistic images of natural landscapes have been shown to reduce patients’ stress as well as pain. Additionally, patient education loops, magazines, and televisions can help ease anxiety for a more comfortable experience. To really take your personalized care to the next level, ask your patients! They will have great insight into what can be improved, within reason, and give you the viewpoint you need for the optimal patient experience.

To reflect your hard work and communicate your expertise, make your office space work for you with an open space, comfortable furnishings, and a calming experience from start to finish. Fortunately, at Boulevard Medical Practices, we have dedicated ourselves to connecting you with a space that will work for you and reflect all your hard work. For information from the Boulevard Medical Practices team on a medical office space for lease, contact us today.

How Natural Light Affects an Office

We can all relate to the sick feeling of waiting at least 25 minutes to be seen by a medical provider in a windowless exam room under fluorescent lights. Living and working without natural light make the body short circuit – and this applies to doctors and staff members as well as their patients.

According to a Psychology Today article, a study titled, “Impact of Workplace Daylight Exposure on Sleep, Physical Activity, and Quality of Life,” concluded that there is a strong relationship between workplace daylight exposure and office workers’ sleep, activity and quality of life.

If you are looking for medical office space for lease in Los Angeles, make sure to put “lots of natural light” at the top of your list of priorities. For more questions about where to locate your practice, contact Boulevard Medical Properties today.

Sleep Disorders and other Dysfunctions

Of the subjects in the above-mentioned study, those who worked in offices without windows slept an average of 46 minutes less per night. They reported lower satisfaction with their quality of life, including a lack of vitality and physical problems such as pain and stiffness. This lead to all sorts of daytime dysfunction which the group who worked in spaces with windows – sources of natural light – were able to avoid.

“Day-shift office workers’ quality of life and sleep may be improved via emphasis on light exposure and lighting levels in current offices as well as in the design of future offices,” said study co-author Ivy Cheung, a Neuroscience doctoral candidate at Northwestern University.

If you have found a medical office space for lease that seems to not have enough windows, find out if you can have more installed.

The Circadian Rhythm

The so-called ‘body-clock’, aka the Circadian Rhythm, controls vital processes of the human biological system. During the day, bright, natural light from the sun sends our brains signals to stay alert and helps us function at our best levels. As the cycle moves towards nighttime, our need for sleep, restoration, and nourishment are reflected in the cooler color and lower intensity of the night light.

“Too much artificial light at the wrong time… can disrupt that rhythm and lead to health problems. This is important for everyone, but for hospital patients who are trying to heal, it’s an especially big deal,” says Deb Zawodny, a healthcare market development manager.

For patients with Alzheimer’s Disease, studies have shown that supporting a patient’s day/night cycle could reduce night wandering by as much as 50%. In a Danish study, supporting the cycle proved to slow the advance of the disease in dementia patients.

Daylight and Mood

An interesting development around our dependence on daylight emerged with the first diagnoses of SAD: Seasonal Affective Disorder. The term was coined to describe the feelings of lethargy, sadness, and hopelessness people experience when they have the so-called “winter blues.” For a long time now, the “winter blues” have been thought to be caused by the short days and lack of cheery, bright sunlight during the grayer seasons. Also, People who are not exposed to sufficient sunlight during the day — then experiencing the fade into night — are not able to produce the hormone melatonin effectively. This aggravates their SAD.

Many people have speculated that as we spend more time indoors under artificial light, staring at computer and television screens, we may be encountering a new form of SAD, year-round.

In addition, according to Time Magazine’s article Why Sunlight is so Good for You, “The strongest support for the role of sunlight in health comes from its effect on serotonin: higher levels of serotonin correlate with better mood and feelings of satisfaction and calmness, and lower levels link to depression and anxiety.” It has been shown that people have higher serotonin levels on bright, sunny days than on cloudy ones, no matter how hot or cold the weather.

Cancer Risk

Less daylight means less melatonin, which may also mean cancer. Scientists have found that the lower levels of melatonin found in the daylight-deprived may also lead to lower levels of important chemicals the body uses to repair DNA. That could potentially lead to more cell mutations which trigger cancer.

Summary

The Center for Health Design study titled “Impact of Light on Outcomes in Healthcare Settings” summarizes the many benefits of prioritizing the availability of natural light when looking for medical office space for lease.

Light impacts human health and performance by enabling performance of visual tasks, controlling the body’s circadian system, affecting mood and perception, and by enabling critical chemical reactions in the body. Studies show that higher light levels are linked with better performance of complex visual tasks and light requirements increase with age. By controlling the body’s circadian system, light impacts outcomes in healthcare settings by reducing depression among patients, decreasing length of stay in hospitals, improving sleep and circadian rhythm, lessening agitation among dementia patients, easing pain… The presence of windows in the workplace and access to daylight have been linked with increased satisfaction with the work environment. Further, exposure to light is critical for vitamin D metabolism as well as melatonin and serotonin production in the human body. Light exposure also is used as a treatment for neonatal hyperbilirubinaemia.

Medical Office Space for Lease

Boulevard Medical Properties is the only stop you need to make when shopping for medical office space for lease in Los Angeles. Get in touch with us to find the perfect medical and dental office space for you! Call at 818-882-5700 or Fill Out our Online Contact Form Today!

9 Tips for a Successful Staff Meeting

As medical professionals, it is your job to take care of your patients and those who seek your care. But, as a business, it is also important that you create a cohesive, healthy work environment so that all your employees or coworkers can work to their fullest potential.

For doctors who run their own business, it is extremely important to serve both your patients and your staff and utilize both your people skills and your medical training to allow your business to function at its highest level. Although being both a medical professional and a business owner can feel overwhelming and extremely compartmentalized, there are a few areas where these two professional hats overlap, and one of those is in running staff meetings.

Effective staff meetings have the potential to bring about high performance and positive changes within the workplace, while ineffective staff meetings have the potential to derail productivity and create strained relationships between coworkers. Creating an environment where staff meetings are truly effective is essential to the growth and productivity of the workplace.

To find your ideal medical office lease in Los Angeles, contact Boulevard Medical Properties today.

In this article, we are outlining 9 tips to help you run a successful, productive, positive staff meeting!

1. Find a time that works for most of your employees and their schedules

Finding a time that isn’t going to interrupt the flow of your employees’ day is an important aspect to setting a meeting. Find a time that works for the greatest number of people. Maybe a catered lunch meeting is your answer! Maybe a coffee meeting in the morning is right for you. Whatever it is, being considerate of everyone’s schedule and putting in a little effort to make the timing work for everyone will go a long way.

2. Invite Relevant People

Considering who will find the information in the meeting relevant is crucial to efficiency. Only invite the people who need to be there. Inviting other people causes irritation and distractions.

3. Outline a Clear Objective

When you schedule a meeting, have an objective in mind. General meetings often yield no results. When you have a goal, it is easier to focus the meeting to help meet that goal. Make your objective clear not only to yourself, but to everyone attending the meeting.

4. Use Notes

It is very easy to get off track in a meeting, particularly if other people chime in and take the conversation off course. Bringing notes or an outline can help bring things back into focus and ensure that all the things you plan to say get said.

5. Take Notes

When other people have ideas or make good points, jot them down. Not only is this beneficial to you moving forward, but it shows you are engaged in the meeting and take their thoughts seriously.

6. Encourage Engagement

Ask questions, listen to answers, and encourage everyone in attendance to engage. Meetings allow you the opportunity to hear different perspectives and fresh ideas, and you won’t get either of those if none of your attendees engage with you.

7. Manage Conflict

If there is to be a conflict, manage it. Fighting or hot-headed back-and-forth bring very little positive result. Moderation is key in meetings where attendees get emotional, and it can prevent the entire meeting from turning out to be a waste of time. Additionally, managing conflict in a meeting will prevent conflict from spreading into the workplace.

8. Stick to the Schedule: End on Time

There are few things more frustrating than scheduled meetings that drag on far beyond the scheduled time. Respect the time and attention span of your attendees and end a meeting on time. If you don’t get to something, keep it on your agenda and cover it in the next meeting!

9. Create Actionable Plans

Before you dismiss your employees, make sure anything you want done is set into action. Create action items and tasks when appropriate and make goals that are attainable!

Medical Office Space for Lease in Los Angeles

At Boulevard Medical Properties, our goal is to help you create the best, most positive and productive workplace. If you have questions about medical office space for lease in Los Angeles, how our office leasing system works, or anything else under the sun, please give us a call today!

Becoming a Better Office Manager

Managing a medical office can come with a lot of tough decision-making, conference sitting, and note taking. But there are several ways that you can harness your natural skill and leadership into making your office a cohesive, harmonious, and productive workspace.

As an office manager, you may be the one taking the most flak from other staff members and departments regarding performance or statistics. And whether you are actually responsible for these things, it’s good to be aware and progressive in helping your team come up with the best solutions to solve any given problem. In order to prevent you from being known as the “lazy” office manager in your space, our friendly staff members at Boulevard Medical Properties have some ideas for you to follow to help you stay on your game.

To find the medical office rent in Los Angeles that suites your needs best, get in touch with Boulevard Medical properties today.

Answer All of Your Calls

The best kind of office manager is one who is present at all times. This means taking the time to answer your calls and return any messages that are left for you. This lets the client or customer know that you are on top of the goings-on around the office, and that you wish to give them individual time and attention.

The same goes for emails. Try to give yourself no more than a 24-hour turnaround rate with your emails. If someone sends you a message, you should be responding to them in less than a day.

Understand Your Employee’s Tasks

Don’t be afraid to work right alongside your staff members. You should have a clear understanding of what they’re doing, so that you can perform the job as well. Knowing what your employees are tasked to do, and the process of completing those tasks can help you better prioritize projects and manage talents in the workplace. Plus, you’ll be able to see the full fruits of your employees’ productivity as well!

Get Up from Your Desk

While answering your calls and emails is very important, it’s also important that you not spend all day at your desk. You should be able to get up and walk around to monitor the activity of your staff members day by day. Stepping out of the office lets your employees know that you are approachable and share an active interest in the work being performed on that day.

You can observe and interact with your employees and clients several times a day so they understand how present and passionate you are on a daily basis. This is the best way to know what’s going on in your clinic, and it will help you feel like you don’t have to manage from afar.

Be a Great Example for Your Team

You want to approach each new day by asking yourself the question, “What can I do to be a good example today?” Show your employees that you respect them by getting familiar with the work they’re doing. Get your hands dirty by learning to work right alongside them, observing and interacting with the practices that will work best for your clinic. Be attentive and present, making sure to answer all calls, emails, and questions that come your way. Be proud of what you do!

It’s important to meet with designated representatives or outside clients to review new proposals that can help your practice become more efficient and profitable. Avoid starting rumors or promoting gossip by maintaining the workplace as an honest and trustworthy environment. Ask questions in areas you do not know and seek to improve upon your every skillset. Your team will truly notice your efforts!

Medical Office Rent in Los Angeles

For more information about becoming a great clinic office manager, or if you are in need of a trustworthy space for rent, you can contact us online at Boulevard Medical Properties any time. You can also give us a call at (818) 882-5700 to speak with a representative right away. We look forward to helping you find the right medical office rent in Los Angeles!