Tag Archives: moving offices

Below is the archive of all blog articles related to the tag “Moving Offices”.

Should You Renovate or Relocate?

Depending on your commercial office lease, business needs, and your current location, you may need to decide whether it’s better to renovate or relocate your business. If you are at the point where you need to choose one or the other, the checklist below will help you work out a pros and cons list to find out which option is best for you.

For most businesses, it is not a clear-cut answer and working through the costs, impact on your business, and time it will take are major factors that could affect your business and profits.

Importance of Location

When deciding to renovate or relocate, location can be a major factor that impacts a business. Having a convenient location, ample parking, and common stores that people frequent near you is important.

If you are looking to renovate or relocate, consider the importance of your location. Have you been at the same location for decades? If you relocate, how far would you be from your original location? Would this be inconvenient for your clients? Is your business visible and do you get a lot of clients based on walk-ins frequenting the area?

If the answer to these is yes, it is likely that the location you are currently at is important to your overall business objectives. While this is just one consideration, it is likely an important one.

Costs

Clearly costs are also going to be a major factor. The costs of renovation versus relocation are important.

You’ll need to calculate your moving costs, including a deposit, new rental amount, transportation and moving costs, etc. This includes the possible cost to your business if the new location is inconvenient to your clients who may choose to go with another business.

On the other hand, you’ll also need to count your renovation costs. One major thing to consider outside of the actual costs of supplies and labor is whether you can remain open during the renovation. Will the renovation impact your business in any way? If so, for how long?

Client Feedback

One way to find out how clients would feel about the business relocating is to ask them. If you find that the costs would be similar, or the pros and cons just seem to be equal, talk with your clients. Would a new location push them to another provider? Clients may not feel comfortable providing you with this information so providing an anonymous survey via e-mail may help with the validity of your feedback.

Consider the Future of Your Business

If you renovate now, will this renovation accommodate your business based on your projections for the future? Is there a possibility that you could outgrow your renovations and need to relocate anyways?

Check out your local zoning laws to see how much you can expand now (and possibly in the future). Consider the future of your business when deciding to renovate or relocate your practice.

Intuition and Time

A large part of running a business is outlining and determining plans, going over cost-benefit analyses for numerous business decisions, and ultimately following your gut. After a balanced analysis including a pros and cons list, also consider your intuition. While this should not be something you fully rely on, sometimes following your intuition can help ease your mind when you make your final decision.

If possible, you should also take some time to think about your decision. Put down your pros and cons list and come back to it 48 hours later. Sometimes time can provide major clarity in terms of business decisions.

If you are unsure or are interested in relocation, contact Boulevard Medical Properties. Boulevard Medical Properties has been helping businesses transition into new offices for years. We have a dedicated team of expert real estate professionals that can walk you through the process step-by-step without any pressure. No matter what you decide, give Boulevard Medical Properties a call to see what your options are.

Your Checklist For Moving a Medical Office

You have found a great new space for your medical practice. You’ve even picked out the day or days that you will be moving offices. This can be a very exciting time for a medical practice, but it can also be overwhelming. Even for the most organized and prepared medical practice, it can be very easy to inadvertently let things slip through the cracks during the moving process, leading to excess stress or disaster later. If you’re moving your medical practice, try using this handy moving checklist to help keep your organized throughout the moving process.

Let Employees Know

You may have talked to some of your employees during the moving process, but don’t take for granted that the news has been passed around the office. Hold a meeting or send out a memo to make sure that all staff members are on the same page. Keep everyone updated about the process and send out reminders about upcoming deadlines to do with the moving process.

Let Payers Know

To ensure that revenue continues to flow in smoothly, let payers, such as Medicare and insurance companies, know about the move as soon as you have your new address. Different payers will have different requirements for what needs to be done to keep up with credentials, so be sure to communicate with payers to find out exactly what you need to do to make the process as smooth as possible.

Let Patients Know

Finally, let all your patients know that you’ll be moving offices. There are a number of form letters available that can be used, or make the message personal by composing your own. To make sure that every patient finds out, communicate to every single patient, even those in the same family or household, using all methods of communication that you can. Remember to include the new address, directions or a basic idea of the practice’s new location, and any new contact information that goes with the office, such as a new telephone number.

Establish an Inventory

It’s easy enough to misplace things in a residential move, but with medical offices the stakes are high. You’ll be moving expensive equipment, sensitive documents, and controlled substances. It’s important to have a complete, detailed record of all items you’ll be moving, including who’s responsible for transporting them between locations to avoid mix ups. You can also take this opportunity to get rid of any outdated technology or equipment or things you simply don’t use.

Have Utilities Transferred

Well ahead of the move, let utility companies know about your move, including the date and new address. Don’t forget to check utilities the day you move in to make sure everything is working before you start receiving patients in your practice’s new location.

Update Marketing Materials

Next, you’ll want to make sure that all of your information is correct to allow new patients to find and contact you. Change your practice’s website and update any business cards, fliers, and stationary. Inform the phone book publisher of your new address and contact information so that it can be updated in future copies, and let any directory websites know about the change to your address and any contact information.

Remind Patients with Upcoming Appointments

The last thing you need while adjusting to your new office space is for patients to not show up in the right place. Send out postcards or make phone calls (or, even better, do both) to remind patients with upcoming appointments of the location and provide them with directions to help make sure they show up to the right location on time for their appointment.

Order Signage

This is an easy step to forget, but it can make a big difference in how smoothly starting at your medical practice’s new location will be. Make sure you have clear signage for the exterior, clearly indicating the name of your practice, and making it obvious which building or unit you can be found in. You also want to have signage for the inside of your practice, clearly marking waiting rooms, exam rooms, and other spaces in your practice. You will also want to provide clear signage guiding patients to the exit, both for emergencies and for easily walking out of the practice. Mark where patients should check in, especially if there are multiple front desks for different purposes or patients, and check out.

Know Who to Ask for Help

Even with resources like this, moving offices isn’t easy, and neither is running a medical practice. Whether you’re looking to move medical practices, want to open a new location, need new medical equipment, or have any other issue or concern with your practice, contact Boulevard LA today. With our years of experience in assisting medical offices, both specialty and general, we can help your practice be all it can be.