Tag Archives: medical office lease

Below is the archive of all blog articles related to the tag “Medical Office Lease”.

Medical Office Lease Mistakes Doctors Forget About

Leasing a medical office can be a difficult process due to the liabilities and burdens that come with it. While the process can be laborious, it is important to maintain a checklist of important things to remember throughout the process. Because a doctor’s specialty is patient care, the legal and real estate components can be easily looked over. Medical office leases can also be very different from regular commercial spaces or residential leases. Below you will find some common mistakes doctors make during the process of leasing a medical office in Los Angeles.

1. Use Provisions

Because medical offices are much different than regular corporate offices or businesses, use provisions are necessary. Medical offices often require the use of X-rays, CT scans, and other machines that could have negative health impacts due to the radiation emitted.

Be sure to inform your landlord of all of the machines you will use and their respective uses. It’s important that you outline this in your lease agreement. This can help with avoiding any future liability later on if the landlord was not informed.

2. Americans with Disabilities Act (ADA)

A medical office may have more clients that have disabilities or need accommodations when entering the building. Be sure that the building is compliant with the ADA before you sign the lease.

While it is legally required to comply with the ADA, there are those who disregard the law. Patient care from the time they walk in until the time they leave is important. This includes safe access based on their specific needs.

3. Exclusivity Provisions

An exclusivity provision is a must in your lease. This provision means that the landlord will promise you that they will not lease any other space in the development to someone who would be in direct competition with you. If you have a specialization, be sure to have this provision clear and present from the outset. This ensures you are the only medical provider within the specific development. This can save you a lot of time and money in the long run.

4. Be Cautious

While a lease may seem like a pretty smooth transaction once you find what you think is the right space for your medical office, proceed with caution. The lease is the legal document that binds you which can ultimately be a blessing or a curse depending on who you are working with. Use caution when working with your landlord, their agents, or their attorneys. They are in the business of real estate to make the most money at the lowest cost to them.

Read the fine print, consult an attorney, and have someone at the table who is well-versed in real estate and medical office leasing to represent your interests. While you want to have a good rapport with your landlord to ensure a good working relationship, always use your best judgment and be cautious.

5. Landlord’s Right of Entry

While most leases have provisions for a landlord’s right of entry into the leased premises, this provision needs to be much more detailed for medical office leases. Medical offices hold so much personal and confidential data on their client’s which means that there needs to be a heightened degree of care when it comes to data protection and landlord entry. In addition, caution must be used when patients are in the medical office. Outlining specific times or notice requirements for entry is important and should be agreed upon in a signed writing.

While the list above is not comprehensive, it is a good start to get you thinking about what to expect when signing a medical office lease. If you are still feeling uncertain about what to do and want to enlist some support, Boulevard Medical Properties can help.

Finding Medical Office Space in Los Angeles

Boulevard Medical Properties has been helping medical professionals transition into new offices seamlessly for years. We have a dedicated team of expert real estate professionals that are happy to walk you through the process step-by-step.

What sets Boulevard Medical Properties apart from the rest is that we follow you through your entire lease to ensure that you are comfortable. Everything that is promised to you deserves to come to fruition. We walk you through the process of medical office leasing from start to finish which takes the fear out of the process as you are not left with no support after you sign the lease. If you need to find a medical office, contact Boulevard Medical Properties for excellent support and expertise during your upcoming transition.

How Much Does it Really Cost to Start a Medical Practice?

Whether you have recently contemplated starting your own medical practice or it has been a dream of yours for years, there is no time like the present. When considering the logistics of starting a medical practice, it is important to consider a variety of factors. One of the main elements that will make or break the decision is the cost of your medical office for lease.

According to the experts, the cost on the launch alone can be anywhere between $70,000 and $100,000. In order to experience success and longevity, you must educate yourself on the specifics. For more information on finding the right place for your new practice, contact the experts at Boulevard Medical Properties today. From finding the right medical office for lease to medical office design, we’ve got you covered.

Your New Office Space

Perhaps one of the most obvious expenses involves securing your new space. Some initial aspects you will want to consider are:

  • Location of the office
  • Size of the space
  • Cost of the lease

However, there are additional factors you must consider as well. For example, does the office include convenient parking for your staff and patients? Or is the leasing agreement flexible to your changing business needs? The process of selecting the right space alone can be overwhelming. Consider using a trusted ally to find a medical office for lease, like Boulevard Medical Properties.

Office Equipment and Supplies

Aside from the space itself, there are some additional expenses that can come with starting a medical practice. One of the first things you will need to account for is the cost of furnishing the space. Although you do not need to buy the most expensive items on the market, there are enough items needed to make it a hefty purchase in and of itself. These purchases can include comfortable sofas for your waiting rooms, decorative paintings for your walls, medical equipment for your services, and computers for your staff. Additionally, there are also smaller purchases you need for a well-run office. This includes office supplies and toiletries.

Insurance

As you may know, there is insurance to cover just about anything that can and could go wrong with your new practice. Some types of insurance that you may want to consider include renter’s insurance, fire insurance, and malpractice insurance. Additionally, if you are opening a practice in an area that is prone to natural disasters, like earthquakes, then you may want to consider adding earthquake insurance as well. If this is your first time creating a new practice from the ground up, then Boulevard Medical Properties is a great team to have to guide you through the process. In addition to helping you find the right office for you, we will also be able to advise you on additional costs to consider.

Staff

When starting your own practice, you will likely be too busy to handle all day-to-day tasks. Having a helpful, experienced team allows you to focus on your expertise, while they manage the rest. These staff members can include receptionists, medical assistants, sales experts, marketing enthusiasts, and any other specialists you need to make your practice run smoothly.

Starting with the Right Medical Office for Lease

Starting your own medical practice can come with its share of obstacles. With a variety of factors to consider and scarce resources available to you, it can seem daunting at times. That is why having the experts at Boulevard Medical Properties is crucial to your experience. Not only are we extremely knowledgeable, but we also have years of experience and will be able to get you started with incredible guidance and confidence. For more information, contact us today.

Bringing Your Practice into the 21st Century

We live in a world that is constantly trying to find the next best thing, and the best way to keep your customers’ interest is by keeping up on the newest trends. This idea extends itself to the medical world, and it is important to bring every aspect of your practice into the 21st century. This will create a patient experience that will keep them coming back to you time after time. Boulevard Medical Properties can help you search for the ideal medical office lease that will give you an edge over the competition.

Location

Finding a location for your practice that is inviting and trendy is important to set yourself apart from the rest. Many medical practices have been in the same place for decades, but fashions go in and out of style, even in location. There are many things that are peripheral to your location that is very important to patients, such as ease of finding the building, how far you need to walk to the suite, and whether or not there is ample parking close by. You want your location to not only feel modern but to mitigate any stress your patients may feel while trying to get to their appointment.

Décor

Medical practices are typically synonymous with outdated furniture because you would assume most patients would want you to focus on the staff and medical practices being up to date rather than the décor; however, this is a common misconception. Patients assume that you are up to date on the medical side of the practice, and they want the décor to reflect that. We are always told not to judge a book by its cover, but it is something that we innately do on a daily basis. The décor of your office is the first thing that a potential patient sees, and if they are turned off by that, they may never get to see how much expertise your practice has. Be sure to create a modern space that is inviting, not only to keep your patients around to find out how good the practice is but help calm any stress or nerves they may have regarding their appointments. Creating a comfortable space will help foster comfortable experiences.

Marketing

One thing that has become the forefront of the 21st century when it comes to marketing is your presence on the Internet. It’s not enough to just have a website anymore, but people expect there to be an intuition to these sites. Creating an online presence that is interactive and gives your patients the ability to create appointments, check their records, and review their billing is what is expected. We live in the time of convenience where everything can be seen, purchased, or accessed at the touch of a button, and patients no longer believe in “operating hours” because much of what we digest is on demand 24/7 on the Internet. By giving patients more control, you are fostering a good relationship with them, taking work from your staff, and aligning yourself with some of the most influential online spaces. It’s not enough to just create the website that is relevant today but continuing to upgrade with the newest trends so that your website never goes out of style. Finally, most people use their phones for tasks related to medicine, so don’t forget to make sure every aspect of your website is mobile friendly.

Stand out from the rest of the medical practices by implementing some of these ideas to ensure your practice is with the times. Boulevard Medical Properties can help you find the best location to suit your patients and medical office lease to help your practice grow.

5 Medical Office Tips to Make Your Practice More Efficient

Running an effective and successful practice can be a struggle for even the highest skilled professionals in the medical field. Technology is constantly advancing and so many things in healthcare change frequently so professionals need to be attentive in order to run a medical practice smoothly and successfully. But even if you feel like you have mastered it, there is always room for improvement. Take a look at these 5 medical office tips to make your practice more efficient and see if you can apply them to your office.

1. Pay Attention to the Front Desk

The front desk is the first thing patients will see when they walk in. Whoever is managing the desk will be the patients first impression of the practice and ultimately a large decision in whether or not they will continue to go back to that office. Patient satisfaction is key and can tell you whether you need to change the dynamics of your staff or continue what is working. The person managing the front desk should be able to handle insurance verification and co-payments in a well-organized manner. It is important that the person who is at the front desk can multitask in order to keep the front running smoothly and timely. By having qualified staff at the front, patients will be satisfied and so will the rest of the staff and physicians because they will not have to pick up any slack.

2. Consider Online Tech Tools

There are so many options available for you to do procedures online instead of inside your office. You can look into many like the ones below:

  • Online appointment bookings
  • Lab and test results postings and notifications
  • Prescription renewal
  • Billing, insurance and registration information
  • Medical history information
  • Secure messaging as another form of communication

These are good options to consider because they could be a more efficient use of time and resources. Many medical practices are using online appointment bookings because they allow for staff to do other things than booking appointments. This tool also helps maintain a schedule which is very important for patients and physicians. They may be expensive but they will most likely increase your revenue in the future.

3. Take Full Advantage of Staff Productivity

You can do this by making sure you have the right number of staff in the right area. You can ensure tasks are being done in the appropriate amount of time by implementing time checks. Although they may seem micromanaging at first, they are a good way to guarantee efficiency and organization for the entire staff. Time checks can be used as another source of communication and organization.

Make sure responsibilities match the skill level of your employees. For example, nurses can be doing something more resourceful with their time than stocking closets or rooms with supplies. They can do something within their license rather than clerical work that another employee who gets paid less can do. Always be sure to reference the level of license in order to keep your practice running as smooth and effectively as possible.

Cross-training staff is always a great thing to do so you have multiple people trained in different areas. This is helpful when an employee calls out because instead of scrambling, another employee can simply step in and help out. Cross-training is not that difficult to accomplish, you just have your employees shadow other employees for a day or as long as it takes. Among medical office tips, this remains the most important.

4. Add Staff as Needed

Don’t be afraid to add staff if it is necessary. We have all been kept waiting many times at many different places but your doctor’s office is not a place you want to experience that. You do not want to keep patients waiting or be buried in paperwork throughout the day or at the end of it. By hiring staff, the physician is able to see more patients because the practice runs smoother and they have less paperwork to do. This will ensure the happiness of the employees and patients.

5. Keep Your Exam Room Organized

There are a lot of things from printer stands to filing cabinets that are crammed into medical offices. To keep the office running efficiently, you need to make sure that all the things in the office are arranged and organized. Identify any areas where storage is needed and make sure all items are clearly labeled and ready for physicians and staff to access for top operational efficiency. Maintain a simple layout for the exam room. Instead of wasting time by searching for things, you will be able to efficiently do your job.

Schedule a Consultation

Considering the space and operations for your medical practice can be challenging, with multiple factors influencing your day-to-day operations and accessibility law requirements. Moving medical properties can be a positive experience for you and your patients, provided you take the necessary steps to ensure all processes are executed smoothly. Whether you are starting from scratch or in the early stages of planning your move, Boulevard LA has the expertise and knowledge to help guide you. Schedule an appointment here today.

5 Musts for a Dental Practice

Starting a dental practice is an exciting new chapter of your career, but careful planning is required to set realistic expectations and future growth. Whether you are starting your practice from scratch or purchasing an existing one, our guide will help you get started.

5 Ways to a Successful Dental Practice

Do Your Research

Building a brand is no easy task; it is an investment. A huge factor when it comes to branding and managing your business is understanding who your demographic and audience is. One too few dentists think of research as the backbone to their business decision. For example, some choose to locate their practice near their homes. They fail to research each potential location and its invaluable properties.

  • Competition. Research and consider how many other physicians are in the area.
  • Economic Factors: Does it support industries, schools or government offices? What is the income bracket of the neighborhood (i.e. Medicare and Medicaid population)?
  • Demographic: Understand your community and market (i.e. population, age, sex, race and educational factors of the area).
  • Availability of Space: What is the real estate available for medical office space? Will you have to lease non-medical space?

Build an Online Presence

The internet is an invaluable resource for both your dental practice and your patients. It is the digital hub of information, knowledge, and communication. Consider an agency to create a website, manage social and content marketing services, optimize your site to ensure it ranks in the best possible positions. Make sure your site is informative, intuitive, easy to navigate, and also provides potential patients with a means of communication.

Digitize your services and communication portals. Innovative medical professionals value and understand that most patients use the internet to research services and medical concerns. They are also savvy about how their patients use smartphones and tablets, so stay updated and connected with your patients and community with a touch of a screen. Create a personalized portal to provide patients with sensitive information about lab results and prescriptions. Allow patients to book appointments straight from the app or website for more convenience.

There are numerous ways to expand your practice with the use of digital services. Before you decide which strategy to implement, assess your competitors and their strategies. Identify what features and services are lacking on their end and build upon that for your practice.

If time is of the essence, you could outsource the work to trained professionals. Consultants and third party professionals can focus on the technical side of the practice as you continue to work on it operations and patient services.

Hire Good Staff

A dental practice is a delicate ecosystem. Every person and environment impacts the efficiency, service, and quality of a patient’s experience. Your staff, for example, is the front line of your medical practice. Patients will choose you or lose you based on who you hire. A rude front-office receptionist can devastate and stump the growth of your practice.

It is also important to evaluate your resources and decide if your additional hires are necessary. While your staff is one of your greatest assets, they are also one of your biggest expenses. Take time to review and analyze your current IT capabilities and see if adding additional staff is necessary and/or if new software can improve your patient service and efficiency.

Build Authentic Relationships

Going to the dentist is scary enough without feeling like the person with their hands in your mouth is a complete stranger. To reduce patient anxiety, get involved at local events, sponsor a youth sports league or hold your own charity drive. Let your patients get to know you, your team, and your passions. The relationship you build with your patients can help relieve any barriers and negative concerns.

If time is limited outside of the practice, connect with your patients in-office. For example, you may decide to share a recent weekend outing with the family or chat about a favorite TV show. Discussing these seemingly insignificant topics builds a connection with your patient, thus breaking down — or at least, lowering — their feelings of anxiety or stress.

Incorporate

Incorporated business has tax benefits, such as deductions in medical insurance, travel expense and daily business expenses. You can also deduct your business losses, which is more difficult if you are a sole proprietor. Income earned as a corporation is not subject to Social Security taxes, only the portion you take home as salary. Lastly, corporations tend to be taxed at a lower rate than self-employed business owners.

Schedule a Consultation

Starting your own dental practice is an exciting new chapter in your life, but planning, research and execution is vital to your success. Whether you are starting from scratch or purchasing an existing one, Boulevard Medical Properties has the expertise and knowledge to help guide you. Contact us today.