How to Move Your Medical Practice with Almost No Downtime

Time is money. Every practice, small or large, wants to operate in the most cost-effective manner, even during relocation. It is an exciting prospect; however, the actual move can be very stressful. In fact, most people involved in the process will experience high stress levels, sleepless nights, and blame if anything goes wrong. To minimize delays and errors, it is essential to understand the best approach and how to customize it for your move.

To help you get started, we have compiled a best practices guide for moving your medical practice to a new location.

Plan Ahead, Be Proactive

Planning ahead is essential, as it will usually solve 50% of the potential problems your practice could encounter during a move. Planning ahead and getting started early can reduce costs, alleviate stress levels, lessen missteps, and cause less misjudgments often caused by rushing.

Plan at least a year in advance. Allow even more time if you have more than 50 employees.

Create a Timeline and Schedule

Organization is everything. Creating a timeline can help set expectations, ease anxiety, and ensure everything gets done when it needs to – all in a specific order. For example, you will need to have your phone and network cables installed before you have your business phone system set up. A timeline can help manage these numerous tasks.

Assign a Move Coordinator

Appoint someone to be in charge as the move coordinator. Your ideal candidate will be a highly organized individual willing to internalize the best practices of planning the move of a medical practice. They will be responsible for managing the office move committee, communicating with vendors and keeping involved parties informed.

Select the Right Movers

A quality professional mover is essential to office relocation, so it’s essential to choose carefully. Office moves and relocation difficulties often occur when companies simply select movers on a whim without any real research. Thoroughly vet through service providers for a successful office relocation.

Plan IT Relocation Carefully

IT service providers and commercial movers can wreak havoc if IT equipment is mishandled. Many medical practices store the majority of their essential data on servers. If an IT relocation goes wrong, it can lead to serious operational and financial problems. It is imperative that your IT professional backs up your data and performs a test recovery prior to moving your IT equipment off the premises.

Plan Your Budget

It is very easy a move to go over budget. Revisit your budget regularly to make sure everything is in-line with initial estimated costs. An over-budget move can lead to financial headaches and setbacks. So keep track of all quotes and costs in a budget worksheet, and plan for contingent expenses.

If you need help finding a new property for your medical practice, get in contact with Boulevard Medical Properties.

Medical Office Suite Design: All You Need to Know

A medical office suite layout must be practical, spacious and welcoming to patients and workers alike. When you design a medical office, there is no room for cutting corners. Depending on patient and staff needs and volume, you may need multiple patient examination rooms, a large waiting area or office and storage space.

Your medical office suite is an integral part of delivering a continuum of care, and how it is designed and set up is essential to the core of the practice. Medical practices continue to rapidly change, and adopting innovative design and configuration can also improve patient flow and staff efficiency.

Consolidate Physician Offices

Today’s physicians no longer have dedicated offices decorated with the accouterments of their profession like medical diplomas on the wall. Several physicians will share a single space for patient consultations, which opens up real estate for more exam rooms.

Create Private Patient Registration

Due to HIPAA privacy rules, patient registration is changing. Many practices are opting for a second patient registration area that offers more privacy for check-ins, payment, and the completion of medical records.

Customize the Waiting Room

Waiting rooms are an integral part of almost any medical facility. Patients often form their first impression of a medical office in the waiting room. Depending on the number of patients you treat per day, you can design a waiting room based on your clientele. Some people may not like to share close seating with others, especially in a sensitive area such as a doctor’s office.

Individual chairs often work better than large furnishings such as sofas. Design your space around traffic flow and set up your furniture and chairs with the patient in mind. Choose colors and textures carefully as they set the tone and ambience of the space. Green or blue hues suggest calming and soothing effects while yellow and red may cause anxiety and aggression.

You can read more tips on waiting room design here.

Pay Attention to Traffic Flow

An effective office layout is designed with a circular traffic flow that leads from the waiting room through the reception to exam rooms and back out the reception area again. Designing your space and traffic flow in the same direction promotes fluidity and less congestion. This ultimately ensures your patients can find their way around your practice more easily, and won’t happen to wander into areas that are off-limits.

Construct Efficient Exam Rooms

Exam rooms must be functional and convenient, not just for patients but also doctors and nurses alike. To save money, you may construct dual rooms with a shared plumbing system such as a sink. To add functionality and convenience, you may create identical exam rooms so medical staff always know where items are located.

Keep in Mind Confidentiality in Space & Design

The confidentiality of medical records and consultations must be protected at all times. To respect the privacy of your patients, office and storage space should be out of patients’ views.

Discrete Entrances for Physicians

Patient entrances should be separate from the entrances provided to physicians and other staff members. Issues can arise if patients see their doctor arriving late, as this can cause frustration and a sense among patients that their physician doesn’t necessarily care. This is regardless of the myriad reasons a physician could be late to work. A separate entrance for physicians and staff creates a “backstage” to be in their space, conduct their business, and get ready in between consultations and appointments.

To find the right medical suite for your practice, check out our list of available properties. If you have any further questions or would like our help throughout the entire process of renting and preparing your new medical practice, contact us today.

5 Steps You Need to Consider with Operating Rooms

Infections in operating rooms during surgery are a serious issue. Surgical site infections in the skin, tissue, organs, or an implant can prolong hospital stays by more than a week. In severe cases, it can lead to death.

Design and architecture of space is a major factor in preventing surgical site infections. The physical environment and ventilation of the room affects how pathogens travel through the air. The design of the facility can contribute to operating room efficiency or challenge the cost-efficiency of surgical care. A well-designed operating room requires emphasis on how the patient, tools and staffing flows and integrates with support resources. It considers future growth, market expansion and surgical discipline-specific facility requirements.

To help you get started, we have compiled a best practices guide for surgical room design.

5 Best Practices to Consider in Designing a Surgery Room

An inadequate operating room design can result in unnecessarily high staffing levels; inefficient use of surgeons’ time; decreased patient, surgeon, and anesthesiologist satisfaction; poor inventory quality; increased costs of operation; and decreased marketability to patients and surgeons. Five design factors to consider for surgery rooms are size, table location, infection control, technology, and innovation.

Choose the Ideal Size for Operating Rooms

The size of an operating room should be determined based on the types of operations that will be performed, number of required surgical staff, and the size of frequently used diagnostic and medical equipment.

Having the right size room is one of the most fundamental requirements for any operating room. They should be large enough for efficient patient transfer, sterile equipment setup, and roll-in diagnostic imaging equipment if necessary. It should also have a large area for circulation so that the staff don’t interfere with an ongoing procedure.

Bigger, however, is not always better. Unused space in the room tends to attract unnecessary supply and storage items. Blueprints of operation rooms in different sizes help determine the suitability and efficiency.

Determine Operating Table and Boom Location

Where you locate your operating table will largely depend on the workflow of the surgeon, anesthesiologist, and other supporting staff. As the room size, shape, and table are determined, the location and quantity of the ceiling-mounted booms should also be considered. Most operating room lighting uses LED technology with less heat but brighter and whiter light, most with adjustable arms.

Other supportive equipment placement to consider include anesthesia machines, monitors, outlets, information technology and high-definition cameras.

Control and Minimize Infections

The operating room mechanical system is one of the most important elements to consider. In order to minimize the risk of infection, operating rooms are often supported by a high air change rate than required and a built-to-meet airborne pathogen-free environment requirement.

In some cases, a structural truss and plenum system are used to maximize mechanical space above the operating room table. In other cases, a modular stainless steel panel is mounted into the wall and ceiling finishes to lower infection sources with a nonporous surface that resists bacteria and germ growth.

Invest in Advanced Technology

Beyond the basics, operating rooms may also include advanced equipment such as imaging tools, patient information technologies or virtual surgical navigation systems. In hybrid operation rooms, diagnostic imaging equipment such as an MRI may also be installed.

Support Innovation

No matter how sophisticated an operation room is, it cannot function on its own. It must be supported by a clean core, central sterile and storage and support spaces. How this is implemented may vary.

For example, adding a sterile equipment setup room between operating rooms with the same ventilation system helps reduce prep and turn-around time. Another example is a pass-through window between operating rooms, which helps reduce movement between spaces and unnecessary risks of infection.

These innovations aren’t necessarily obvious at first, but it does reflect the latest trends in design efficiency for operating rooms of the future.

As the development of medical technology continues to accelerate, the surgical environment and best practices will change, as well. In a decade, who knows what the future operating room will look like? What we do know is this: it will not be a simple space anymore. Innovation is taking hold of how surgery rooms operate and function.

To explore the potential spaces available to you for an operating room or collection of operating theaters, be sure to peruse our list of medical properties available to rent within Los Angeles and its surroundings.

Design Tips for Your Waiting Room

The messages conveyed in a waiting room can be subtle or direct. Everything from the arrangement of seating to the type and intensity of color and light contrast has an impact on a patient’s mood and well-being. In a waiting room, fostering a calm, relaxed environment is vital.

Choose the Right Furniture

The most important part of your waiting room décor is the furniture. Not only is it the first thing your guests will see, it determines how comfortable they will feel in your space. Consider the styles, colors, and fabric choices that will help support a branded look.

Measuring is important in selecting the furniture (including seating). Design your space to look professional and attractive while comfortably accommodating your visitors. To decide how much furniture you will need, consider how many waiting room chairs would be used by your guests on the busiest day. Then select your chairs based on comfort, style and practicality. Once this is done, fill the space with tables.

Finally, when deciding on all of your furniture, your budget will be one of the biggest factors to consider. Make sure to leave an adequate lead time if you are planning to have your waiting room area done for a particular date.

Choose Colors and Tones Carefully

When designing the waiting you room, you should aim for calming and soothing colors such as green or blue with a touch of pink for compassion. While choosing colors, don’t forget to consider the colors of your practice. Channel the energy of your medical practice into the room and align it with your vision.

Finish with a Touch of Décor

Once you have decided on your furniture and colors, you will want to pick out some décor items that will help set the mood in your waiting room. Select things that people will remember and keep your clientele in mind. Tasteful art pieces or frame work, an aquarium full of exotic fish or a relaxing water feature adds visual interest and it can help relax your patients before their appointments. The waiting room is also the perfect place to display information about your practice, as well as related magazines and books to help your visitors pass the time.

Set the Mood with Lighting

Just as the décor sets the ambience, so does the lighting. Adjusting the lighting in your waiting room can promote a relaxed mood. Soft, bright lights create a calming sensation that appeals to the patients. Low, warm light, on the other hand, creates a “homey” environment. Artificial lighting (i.e. fluorescent bulbs), however, can come off as harsh. Natural lighting can visually create a larger space.

Enable Technology

Your guests may arrive early or be kept waiting. As they wait, you may want to consider making outlets accessible so they can charge their electronic devices for work and leisure. Free Wi-Fi is also a great amenity to offer. Enabling a digital display or flat screen TV displaying information about the business or visual tour is also a great way to pass the time.

For further advice and help on setting up your medical office, as well as finding the right property for your needs, give us a call.

8 Best Practices to Starting a Medical Practice in LA

The thought of starting a practice provokes fear in many, but it should not steer you away. In fact, patients receive the best care when their physicians maintain control of their own practice. Starting a successful medical practice offers many advantages, such as autonomy and the ability to manage and make business decisions pertaining to the practice.

To help you get started, we have compiled a best practices guide for what your property needs as you start a medical practice.

Advantages and Challenges of Managing a Private Practice


  • You take ownership of everything including HR, marketing, finance, IT, contract negotiation, revenue cycle management, and facility management.
  • You are the lead in the practice. How you run to how you imprint on the practice is within your creative execution.
  • The environment fosters a more relaxed and family-like atmosphere.
  • Decision making can be nimble, straightforward and swift. No downtime is needed, so you can help your practice to be timely in response.


  • There is no internal career path. You’re at the top of the position.
  • You will lose money every time a new non-revenue generating position is added or any time equipment needs to be replaced.
  • Lack of readily available after-hours coverage
  • Financial risk

8 Best Practices to Starting a Medical Practice

Location is Key

Choose your location wisely. Locate your medical office in a highly visible, heavily trafficked area. You will get new patients just by being visible.

Other factors to consider are:

  • Competition. Research and consider how many other physicians are in the area.
  • Economic Factors: Does it support industries, schools, or government offices? What is the income bracket of the neighborhood (i.e. Medicare and Medicaid population)?
  • Demographic: Understand your community and market (i.e. population, age, sex, race and educational factors of the area).
  • Availability of Space: What is the real estate available for medical office space? Will you have to lease non-medical space?

Rent, Don’t Buy

Commercial real estate is risky. Rent your property until you’re sure you are staying.

Get Your Credentials

Start early. You will need to go through a process known as ‘credentialing’ to accept government or private health insurance from patient. The credentialing process can take up to six months. You will be asked about your medical education and residency, proper license and malpractice insurance. Not all states require malpractice insurance, but having it will help protect your personal assets in case a patient sues you. More information is available at your state department of insurance.

Which public health insurance programs you should consider largely depends on your branch of medicine and practice. If you practice in low-income areas, you might consider participating in Medicaid.

Create a Marketing Strategy

Create a marketing strategy that suits your demographic, practice and budget – whether it is in social media, event promotion, or in-person. For example, community events are a great way to introduce yourself to people in the neighborhood. Meet people face-to-face and proactively connect and engage with pharmacists, the police department, the township and the list goes on.

Hire Good Staff

Your staff is the front line of your medical practice. Patients will choose you or lose you based on whom you hire. Hire carefully, and look for a candidate who is qualified, passionate, well-versed, charismatic, and organized.

Hire a Good Accountant/Attorney

A good accountant is key to starting a medical practice. Business accountants can assist in complex taxes and not all accountants know the nuances of medical practices. You can contact your state medical societies for recommendations.

As a new business owner, contracts from leases to sub-contracting is inevitable. In part to this, it is always wise to have an attorney review your contracts.


An incorporated business has tax benefits, such as deductions in medical insurance, travel expenses, and daily business expenses. You can also deduct your business losses, which is more difficult if you are a sole proprietor. Incorporated income earned as a corporation is not subject to Social Security taxes, only the portion you take home as salary. Lastly, corporations tend to be taxed at a lower rate than self-employed business owners.

Know the Laws and Regulations

You are responsible for any mistakes made in your practice. Go through your accounts receivable on a monthly basis, and make sure coding and billing is accurate and by law.

For further advice on starting a medical practice in LA, as well as finding the perfect medical property for your practice, contact Boulevard Medical Properties today.

Office Design: 5 Critical Missteps You Need to Avoid

The aesthetic and practical aspects of office design are an integral part to any medical practice. Patients often form their first impression of a medical practice by visual experience, convenience, and comfort. Stained carpets, torn books and magazines, and rude front-office staff can negatively influence how patients perceive the quality of their care.

How to design an efficient and productive medical office space can be subtle or direct. It could be the arrangement of space to the intensity of color and light contrast throughout the office. We have created 5 best practices when it comes to office design.

1. Pay Attention to Traffic Flow

To design a welcoming space, your office design needs to consider where your patients will be entering and exiting from. An effective office layout is designed with a circular traffic flow in mind that leads from the waiting room through reception to exam rooms and back out the reception. This promotes fluidity, less congestion and a linear flow. Nothing is worse than showing up for an appointment and having no idea where to go. Be sure to design the office considering foot traffic flow. You patients are more likely to have a seamless end-to-end experience during their stay and not wander off to restricted areas.

2. Keep in Mind Privacy & Confidentiality

HIPAA privacy rules are changing patient registration in medical offices. Many practices are now customizing the registration process with a second patient registration area that offers more privacy for check-ins, payment, and completion of medical records.

The location of medical records and exam rooms should be designed with confidentiality in mind. To respect the privacy of your patients, office and storage units should be out of patients’ view. All private patient information, diagnoses, billing, treatments or medications need to be in a secure file and location. Separate, additional rooms for testing are needed so patients have privacy when services are administered. Storage of medications, mobile equipment, bandages, medical supplies, and cleaning agents should be kept in storage closets and out of sight.

3. Choose Colors Carefully

Choose the color of your space carefully. This could be in the furniture you choose as well as the colors of your walls and fixtures. For example, if you are designing the waiting room, you may want to consider calming and soothing colors such as green or blue. Blue symbolizes honesty, loyalty and security and green is calming and soothing. A touch of pink brings out compassion. Avoid using yellow and red because they may cause aggression, stress and anxiety.

4. Construct Efficiency

Efficiency is the key to designing an effective medical practice. An effective medical office space allows practices to be more efficient and productive, providing areas for staff to work effectively and allowing physicians to spend more time with patients. Design factors could range from reducing the walking space, allocating the proper number of exam rooms needed, locating exam rooms strategically to reduce excess traffic…and so much more.

When space is designed and planned poorly, efficiency and productivity decreases.

5. Separate Entrances for Physicians and Staff

Nothing is worse than a waiting patient seeing his or her physician arrive later than scheduled. It is even worse when patients do not understand why the physician or staff may not be available to immediately begin seeing patients.

Creating a separate entrance for physicians and staff separates “off set” and “on set” behavior (akin to the off set and on set behavior of actors) and allows a physician to enter and exit as needed. It increases employee satisfaction and morale. Staff can laugh, talk about their day or plan for the evening, and not be concerned about the impression on patients. Once the physician and staff are on set, full attention and care is provided.

To explore medical office renting opportunities and discuss how you can have your space designed right the first time, get in contact with us here at Boulevard Medical Properties.

9 Ways to Set Up an Eco-Friendly Medical Office

A greener workplace can mean a lighter ecological footprint, as well as a healthier and more productive place to work. Reduce, Reuse, Recycle and, now, Repair and Rethink, sustainability can come in the form of telecommuting to small adjustments within your medical practice. Bottom line – simple steps you and your practice can take today can save money and decrease its impact on the planet.

1. Redesign the Work Space

Creating an eco-friendly medical office space in which you work has limitless possibilities. Start by investing in good furniture, good lighting, and good air. Furniture can be manufactured from recycled materials as well as recyclable. Incandescent bulbs can be replaced with compact fluorescent or LED desk lamps that use minuscule amounts of energy.

Open space to natural daylight as a free source of lighting for the office, where applicable. This can also improve productivity and satisfaction among both your staff and visiting patients. Workspace air quality is also key. Good ventilation and low VOC paints and materials will create high air quality and keep everyone happy, as well as healthy – a key benefit in a medical setting.

Of course, certain industry requirements may mean such changes can’t be utilized in every section of your practice, but working them in where possible is a worthy investment.

2. Digitize

The greenest paper is no paper at all. Keep things digital and dematerialize whenever possible. The more you do electronically and/or online, the less you need paper. Keep files on computers instead of in file cabinets. Review and analyze data onscreen rather than printing them out. Send emails instead of paper letters and documents.

3. Switch to Eco-Purchasing & Practices

Purchase environmentally friendly paper with high post-consumer content and chlorine-free bleach. Remember recycled paper uses a great deal of energy, water and chemical resources in its processing. Practice double-sided printing, and reuse boxes and shredded waste paper as packing material.

4. Use Green Materials

Some paper use can’t be avoided, so opt for recycled paper and envelopes. Materials such as pens and pencils can also be made of recycled materials, and refillable pens and markers are recommended over disposable ones. Use biodegradable soaps and recycled paper towels or cloths in the bathroom and kitchen. Switch to biodegradable cleaners for the custodial staff, and buy in bulk so that shipping and packaging waste are reduced. Reuse the shipping boxes, and recycle where possible.

5. Reduce Energy Use

Use energy-efficient equipment such as those certified by the Energy Star program. Simple ways to do reduce energy include:

  • Turn down the thermostat at night and on weekends if you’re practice closes then.
  • Set your central air a few degrees higher, and your heater a few degrees lower.
  • Use energy-efficient light bulbs or fluorescent lights.
  • Turn off computers and other electronic equipment when not in use.
  • Ensure the windows and exterior doors are sealed.
  • Use motion sensors or timed lighting for unoccupied rooms.

6. Unplug & Turn Off

Turn off everything you possibly can before you leave each day. Encourage this behavior among your staff and lead by example. Unplug or turn off electronics in the office when you close up for the day.

7.  Encourage Eco-Transportation

If possible, try to locate your medical property close to public transit. Provide bicycle storage and change rooms, and encourage teleconferencing and e-conferencing. These adjustments can encourage your peers to minimize gas waste by carpooling, biking, or walking.

8. Lunch Time

Brighten up the dining space by rethinking lunch time. Encourage everyone to bring in reusable containers; join them in placing large orders (more efficient than many separate ones); and provide reusable plates, utensils, and napkins for convenience.

9. Remove Waste Wisely

Recycling is the best way to remove waste wisely. Set up recycling bins next to disposable bins in convenient spots for employees and patients. Keep each bin clearly labeled.

Finding an Eco-Friendly Medical Office

Maintaining an eco-friendly medical office can be made easier by deciding on a rental property that has already been built with eco-friendliness in mind. To explore the possible options throughout Los Angeles and its surrounds, contact us today.

Choosing the Best Medical Office for Your Practice’s Needs

Choosing the right medical office space for your practice can be an overwhelming process. Your office environment is important to the overall atmosphere of your practice, and you’ll want to make the decision that is right for you and your patients. All factors need to be considered when making the choice – if you pick an office space based on price alone, it could have a detrimental impact on your practice.

Here are some ideas on how you can decide on the best medical space for your office.

The More the Merrier

Population is an important factor to consider when choosing a medical office space. If an area has a higher population, then of course, there will be a higher amount of potential patients for your practice. It is also crucial to ensure your clinic has good exposure to the surrounding population.

Easy Access

How accessible your practice is will have a positive effect on securing potential patients. If your patients aren’t able to locate you, then you will lose out on many prospective patients, and they will find medical care somewhere easier to find.

Accessibility doesn’t necessarily mean that your practice has to be at the hotspot of a city. As long as your practice is simple to travel to and visible, then the more success you will have as a medical establishment.

Consider the Competition

If you pick a location that has other medical offices nearby, then the competition will be higher and it will be more difficult to remain profitable. Also, if a practice has been around for a long time, their patients will be less inclined to branch out to a new practice.

Another thing to consider is that if there are other physicians around, but they specialize in a specific field, then this may be a good strategy to obtain patients in a different area of expertise.

Getting the Right Look

There is no doubt that aesthetics are important in our society. Especially with medical offices, having the right look is more appealing to prospective patients. Make sure that both the outside and inside of the building is aesthetically pleasing, and well-maintained and decorated. You’ll want your office space to be a warm and welcoming atmosphere for your patients.

If modernly decorated buildings don’t fit your budget, you can always take on a fix-it yourself property. Fix-it yourself properties are a cost efficient way to make over a building yourself, and can be a fun project.

Find Your Ideal Medical Office Space

Choosing the right office space will make or break the success of your medical practice. We know it can be an exciting prospect, but don’t ever rush your decision – take your time to make the choice that is best for your patients and your practice.

If you’re on the hunt for a new space, our Search Tool on Boulevard Medical Properties can help you navigate through all the available office spaces. Our Search Tool is simple to use, and you can use filters to get more specific with your search.

We wish you the best of luck in your search for the right medical office space for your practice. If you have any questions or would like to know more about how we can help you, contact us today!