Saving Money Within Your Practice

We can all agree that saving money is a good thing. Cutting down on expenses, increasing revenue and making your practice more efficient all sound great. However, this is often easier said than done. The typical overhead for a family practice is around 60% of revenues. This means that working to control practice expenses needs to be a main concern.

Chances are, you are spending a lot on your employees. As the largest expense in any family medicine practice, staffing needs and expenses are a good place to start cutting costs. Besides just their salary, there are many more medical practice cost savings to take into consideration.

First Step

This first thing you should do is get baseline measurements for your practice. Get with your accountant to see what your overhead percentage is and generate an expense report. On that report, you should have categories like staff salaries, supplies, and building and occupancy costs. From there, you can see where you need to cut spending and costs and come up with an action plan.

Staffing Needs and Salaries

First, look at you staff as a whole and start thinking about anything that could be done more efficiently. Think outside the box here. Is there a task that takes up too much time? Is there a full-time employee only doing the work of a part-time employee? Are all employees essential?

Next think about their salaries. Compile information about the normal salary rate for the positions in your office. Next, develop some policies that will set salary ceilings and that will control the amount of an annual raise.

Even though these medical practice cost savings decisions can be hard to make as you might have to let go or demote a few people, they are important for your practice in the long run and should pay off.

Health Insurance

With health insurance costs skyrocketing, it’s important to get yours under control. First, review your current health insurance coverage for your employees. Do you offer plans with lower deductibles? Do you offer plans with dental? Have you tried negotiating with your health insurance company or looked for a less expensive one all together? Depending on what you can afford, you will need make some changes. You may have to offer employees a plan with higher deductibles or insurance without dental.

Sick Leave and Overtime Payment

What are your written leave and overtime agreements with your staff? Do you have these policies in place?

The industry standard for sick leave is about 5 days a year and 2 weeks a year for vacation time. If you are offering more than this, re-consider your policy. Also, re-consider offering employees cash payouts for unused sick time. Since this is a contingency benefit, a cash payout is usually not required. If your employees grumble at this idea, you can offer to have their unused sick days carry over to the next year.

Don’t forget to think about your overtime policy as well. Make sure that you have written policy and that employees are held accountable for the amount of overtime used. It’s a good practice to have your staff let you know when they are going to stay beyond their shift so that you can control how much overtime pay they use.
Make sure that all of your policies are written and agreed upon by your employees. That way, there is no room for speculation or misinterpretation.

While it can be difficult to begin medical practice cost savings with your employees, it’s often the best place to start. After the initial tough changes, you should be able to see more profitability that will hopefully make the cuts worth it.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office

Top Mistakes in Management and Leadership

We all know that mistakes can be great learning experiences. However, wouldn’t it be great to gain the knowledge learned from a mistake without actually making it? With this list of common movement mistakes, managers can learn what not to do so that they can become successful leaders.

Not Giving Feedback

Whether it’s positive or negative, your employees probably would like to know how they’re doing. Giving regular, constructive feedback is one of the keys to being a good manager.

According to a survey of 1,400 executives by The Ken Blanchard Companies, the most common mistake for leaders to make is to not provide feedback to their employees. Learn how to provide regular feedback to your employees, and make sure that it happens more often than just a year-end review.

Not Making Time for Your Employees

Even though being a manager means that your calendar is filled up almost every day, you still need to make sure to spend time with your employees. Learn to actively listen to them, become aware of their needs and make sure to keep an “open door policy” with employees. To make it easier on yourself, you can block off time on your calendar to check in with your team.

Taking a “Hands-Off” Approach

Despite popular belief, one of the more common management mistakes is being too hands-off. Most managers are fearful of becoming a micromanaging leader, so they take a completely hands-off approach. This isn’t the best method for several reasons. For example, one of your employees might be completing a project in the wrong way, but you wouldn’t know until that project is completed because of your hands-off approach.

It’s best to strike a balance between micromanaging and a hands-off approach. Experiment with different methods until you find what works for your situation.

Being Too Friendly

Yes, you need to be friendly and approachable with your staff; but be careful of overdoing it. When your relationship is too friendly with employees, it can get lead to uncomfortable situations. For example, an employee might try to use your friendly relationship to take advantage of a situation. Another employee might get jealous of a relationship you have with their colleague. In other words, things can get messy fast.

However, that doesn’t mean that you need to be completely aloof with your staff. Again, a balance needs to be struck between friendliness and indifference. Make sure to set clear boundaries and stick to them.

Being Hypocritical

When you set rules and guidelines for your employees, make sure that you follow them too. Walking the walk is important because you need to be a role model for your employees. If you don’t allow personal phone calls during work or gossiping, don’t do it yourself. Your team is watching you more than realize. Make sure to be a good role model, and they will respect you more for it.

Not Delegating

Sometimes, managers feel like no one can get the job done better than they can, so they don’t delegate. However, when you don’t give out tasks to your employees, you are creating more stress and, obviously, more work than you need.

Delegating might take more work up front because you will need to train your employees, but the process should become easier with the right feedback.

Motivating Your Employees the Wrong Way

One of the most common management mistakes is wrongful motivation. It’s important to know what exactly motivates your team. Most of the time, its more than just compensation. Some people seek fun events at work, some seek a work/life balance, some might be motivated by telecommuting, etc. Find out what motivates your team most, and reward them for their hard work.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office. ‬

Becoming a Better Office Manager

Becoming a better office manager should always be on your mind, there is always room for improvement. While you are most likely already doing a great job at managing your medical office, take these office managing tips into consideration to help you become the best manager for your employees.

Move Around the Office

Try not to just manage the office from your desk. Rather utilize one of the most important office managing tips, walk around your clinic or office to interact with your staff face to face. By doing this several times a day, you can observe your employees to make sure that they are functioning properly and that they know you are available to help. Interacting in person with your staff is vital to the success of your office or clinic, and it is the only reliable way you can see how your employees are doing. You can even try doing your work from a work station outside your office, and only reserve your office for meetings.

Communicate

Communicating effectively with your employees, patients and the general public is also very important in becoming a better manager. Answering phone calls, responding to emails in a timely manner and returning voicemails should be common practice. We all know that managers are very busy, but you should not need to be reminded multiple times to respond to a message.

Meet with the Salesmen

Before you move on from this section, hear us out: meeting with representatives and thoroughly reviewing their proposals is important because there may be missed opportunities or new technologies that could greatly improve your office. Many opportunities that are beneficial to patient care and to your office are lost every year because managers say they are too busy. Part of your duties as a medical office manager is to find ways to increase revenue and provide the best patient care possible. Make sure you at least give these representatives a chance to tell you about their service or product, you never know what they can offer your office.

Say No to Gossip

Create and enforce a no-gossip policy in the office. Office gossip is not conducive to a healthy, productive office environment – it can even lead to a toxic work environment and cause employees to leave. Make sure that you are creating a comfortable, welcoming environment for your staff with a no-gossip policy.

Get Your Hands Dirty

A good office manager will know how to do every position in the office (to a certain extent). If you are short staffed or overloaded with patients for the day, you should be able to help your staff complete their tasks. If you don’t know how to do certain duties, just ask an employee to show you how to do it.

Remember Marketing

Don’t forget to help market your medical office. There are a few ways for you to effectively market your practice; the best way is to network with other medical office managers. There are multiple groups and organizations for networking among your colleagues, and often times these groups will offer educational resources too. networking is important because it allows you to discuss with other managers what works for their office and allows you t market your physicians and staff. Good networking can lead to great opportunities.

Set a Good Example

Hold yourself to same standards you hold your employees. If you require everyone to be in the office by 9am, make sure you are there on time too. If you require everyone to do a certain task, you should do it as well. Your staff will respect you more if they can see that you work just as hard and as long as they do.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office.

Creative Summer Office Party Ideas

The weather is warmer, the days are longer and the great outdoors beckon your employees while they are working in the office. To boost morale and help your employees enjoy the summer while at work, think about throwing a fun office party. It can be a great way to help employees enjoy the summer while still working, and you might even see an increase in productivity. Bring the sun with some of these Summer office party ideas and games.

Scavenger Hunt

Split employees into teams for a fun scavenger hunt around the office. To encourage bonding among employees, make sure to pick the teams and put people from different departments on the same team. You can hide items for employees to find and include riddles as to the location. When they find the item, they can snap a picture on their phone. The first one to take a picture of all the items wins!

Bring Your Child to Work Day

Chances are, your employees’ children are out of school for the summer. Consider hosting a “bring your child to work day” to help parents spend more time with their kids and to liven up the office environment. You can have games, fun presentations, scavenger hunts and tours of the office for the children to enjoy.

This is a great event to help children understand what their parents do at work, and can even get them thinking about their future careers (depending on how old they are). It also promotes work-life balance, and is a great way to show your employees your dedication.

Ice Cream Social

Hosting an ice cream social for employees is a great way to bring the summer feel to your office. You can invite all employees to meet in the kitchen area to make their own sundaes. Make sure to provide a few different flavors of ice cream, and all the toppings: chocolate and caramel syrup, sprinkles, whipped cream, nuts, candy, cherries, etc. Remember to ask employees about any allergies and accommodate them accordingly.

Potluck Lunch

Potlucks are a great way for employees to show off their cooking skills – and eating skills. You can ask employees to bring in food for the potluck a few weeks before, and put out a signup sheet so that people can see who is bringing what. To liven up the potluck, consider making it themed or even hold a contest for the best tasting dish.

Game Day

Hosting a game day is a great team-building event that can help boost morale. Depending on how many employees you have, their interests and how much space you have at the office, there is a variety of games to play. You can use your office’s parking lot or an open space nearby for sports, like soccer, kickball, volleyball, etc. To see what your employees are most interested in playing, send out a survey a few weeks prior to the event.

If the activity is outdoors on a hot day, make sure to provide employees with water and sports drinks. You can even offer snack or host a barbeque after the games are finished.

Theme Parties

Make your employees feel like they are on a mini-vacation with a summer-themed party. There are lots of summer themes for a party:
• Clam bake
• Luau
• Barbeque
• Fiesta
• Beach
• Fourth of July

Once you have picked your theme, find food, drinks and decorations that align with it. You employees will love bonding over great food and drinks while having fun with the theme. As you can see, Summer office party ideas are a great way to bring any team together for the warmer months.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office. ‬

Keeping a Medical Office Clean

There is no arguing that first impressions matter. Whether you are meeting a new patient face-to-face or when there is a new client walking into your office for the first time, you want to make sure that you and your office look presentable. In addition to a well-designed office, you want to make sure that your medical office is impeccably clean as well. A simple cleaning won’t cut it as you want to keep your office sterile and prevent the spread of infectious diseases. Keep your office clean to keep your office efficient.

Keeping your office clean should be top of mind, and it doesn’t have to be difficult. Here are some ways to stay on top of your office’s cleanliness:

Cleaning Services

Depending on your area, there are likely many cleaning services there that specialize in cleaning medical offices. You can look one up online using online review websites, or simply ask another health professional in the area if they can recommend a good one. A cleaning service has many benefits over cleaning your office yourself.

A great advantage to using a cleaning service is that it will save you and your staff time – thoroughly cleaning a medical office is not a quick task. You can also trust the cleaning service to clean every nook and cranny of your office that you might miss. However, make sure to be in communication with the cleaning service about any areas that need extra attention. They also should not be your office’s sole source of cleaning; you need to keep your office clean and sterile during the day as well (more on that next).

Guidelines for Staff

Your office will also need to be kept clean and sterile throughout the day, so make sure to clearly communicate cleanliness guidelines with your staff. Rooms will need to be cleaned after each patient, hands will need to be washed constantly, and more:

• When spills happen, clean them up as soon as they occur. Don’t let whatever spilled sit on the floor, and remember to use appropriate cleaning products.
• In exam rooms, use disposable paper and wipe down with disinfectant when needed.
• Regularly check the restrooms to make sure they are clean and tidy. Replace toilet paper and even use a disinfectant germicidal solution in toilet bowls during the day.
• Doorknobs and light switches get dirty too! Remember to clean with a disinfectant regularly.
• After each patient and before seeing a new one, make sure to wash your hands.
• Make sure that gloves are disposed of properly in infectious waste containers.
• Establish safe biohazard waste practices. Clean and disinfect any areas that come in contact with biohazards immediately and dispose of any biohazardous material in the proper receptacle.
• Keep employee areas clean too. Make sure that your staff keep their workspaces clean and uncluttered. Also make sure the breakroom is cleaned after every use, and remember to clean out the fridge at least once a week.
• Have the right cleaning tools and supplies on hand, and make sure your staff knows how to use them. It’s best to keep them in the same place so that everyone knows where they are.
• If a patient alerts you to a problem area, make sure to clean it immediately.
• If necessary, create a checklist for your staff. Remembering what to clean and when can be easy to forget.

No patient wants to go to a doctor’s office and question the cleanliness. Make sure to keep your office clean, sterile, uncluttered and smelling nice to prevent the spread of infectious diseases and to create a nicer environment for your client.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. They have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because they understand that every practice is unique, they can provide a custom space for your office.

How Much Staff is Needed in a Medical Office?

Determining how much medical office staffing you need can be a tough code to crack. There is no exact science to it, but there are industry guidelines that can point you in the right direction.

Every medical practice is different and has different needs, so finding what works specifically for your office is key. Here are some tips and guidelines to follow to help you determine how many people to hire:

Research Medical Office Staffing

Your first step should be to research and find reliable sources to point you in the right direction. the Medical Group Management Association (MGMA), Practice Support Resources (PSR), the American Medical Association (AMA) and the American Medical Group Association (AMGA) all should have some good data that you can look over. When researching, you want to find the answers to these 2 questions:

1. Do we have enough people to do the work?

2. Are your staffing costs in line with other practices in the same field and size?

To answer those questions, you want to look for data points that address the percentage of revenue spent on support staff salaries and the how many support staff is needed per full-time-equivalent (FTE) physician.

Remember: While it’s important to research these data points, your office is unique and has different needs. Take your research as a starting point, and don’t be afraid to adjust if needed.

Support Staff to FTE Physicians

This ratio is crucial to determining how much staff is needed in your medical office as it tells you how many full-time staff will support one doctor. You can calculate the ratio with this method:

1. Figure out how many doctors work full time in your practice.

2. For the doctors working less than full time, divide their average number of hours by what you consider full times hours. For example, let’s say a doctor works 30 hours per week and you consider a full work week to be 40 hours. So 30/40 is .75, meaning that doctor’s FTE status is .75.

3. Now, calculate your total number of FTE physicians by adding the doctors from steps 1 and 2 together. So, if you have two full time doctors and one that works 30 hours a week, your total number of FTE doctors would be 2.75.

To determine your total number of FTE support staff, follow the same process and then you will arrive at your ratio of FTE support staff to FTE physicians. Using your research, this can help you determine how many people are needed in your office.

Other Factors

In most cases, other factors and special circumstances will affect medical office staffing– numbers alone will not calculate this. Your office will probably require both medical support staff as well as admin support staff. Don’t forget to take these job duties into consideration:

• Front desk and phone staff are needed at most practices. They will need to check patients in and out, schedule appointments and more. As your practice grows, you may need to have one person dedicated to answering the phones.

• You may need one person dedicated to referrals if you are a primary care office with more than three or four doctors.

• Billing can be outsourced or processed in-house, it’s up to you. Typically, one FTE employee is needed for every two physicians.

• Depending on the size of your practice, you may need a manager. If you have a lot of support staff, you may want to consider hiring one.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office.

Top Tips to Making Your Office Handicap Accessible

Making your office handicap accessible for your employees is vital to support a happy workplace environment. It’s important that all employees feel comfortable and are able to complete their jobs without any unnecessary hindrances. Wheelchair users and other people with disabilities affecting their mobility should be able to feel at ease in their work environment.

Making your office handicap accessible does not have to be difficult. A few changes can make a big difference. A key to making your office more accessible to avoid singling out certain employees. Rather, you want to make the office as a whole more accessible.

Do This First

You need to first determine how accessible your office is before you make any changes – which can be difficult if you yourself do not require accessible features. You can survey employees anonymously to give them a safe space to voice their concerns. Some may be hesitant to come forward if you haven’t asked them about this topic, so asking them through a survey is important.

Main Ways to Increase Accessibility

• Doors, especially heavy ones, can be difficult for someone using a wheelchair to open. Consider installing automatic doors that can be opened at the touch of a button. If that is out of the budget, you can install industrial gas springs to make the doors easier to open.

• There should be disabled parking spaces in your parking lot. The spaces should be as close to the entrance as possible, and require a blue badge to park in.

• If your office is in a multi-story building, make sure there is an elevator that employees can easily access. While stairs are great for able-bodied younger people, they can be hard on older employees and practically impossible to navigate for disabled employees.

• Make sure hallways are wide enough to accommodate different types of wheelchairs.

• Don’t forget about the bathroom. If your office does not have a big enough stall, you should consider installing one as soon as you can. If there are a few different bathrooms and only one is accessible, make sure that there is a sign telling people where to go.

• If the main entrance to your building or an entrance to an office space is not accessible, but there is an accessible entrance, make sure a sign is posted. The sign should tell people where to go to enter the building or office space.

• Spend some time with your employees to train them on appropriate interactions with people with disabilities. While your office needs to be physically accessible, your employees will also need to know how to treat people with disabilities.

• Offer employees flex time. This is an accommodation often requested by people with disabilities and is an easy way to help employees to stay healthy.

• People with low vision may have a hard time reading something in small print, so consider using larger print.

• Some employees may have a hard time operating their computer, so you can help them by installing programs to make it easier. Windows, Mac and other operating systems often have these features built in. To supplement these, there are a number of free programs available online.

• Once your office is completely accessible, get the word out. Include it on your website and recruiting materials so that people will know.

Making your office accessible can make your workplace more credible and more welcoming as an employer. You don’t want to miss out on great employee talent because your office is uninviting to people with limited mobility. With these changes, you should be on your way to becoming a friendlier office for all employees.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. They have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because they understand that every practice is unique, they can provide a custom space for your office.

Summer Office Decorations to Brighten Your Day

Warmer weather and longer days mean that summertime is officially here. While no one wants to be stuck at their cubicle on a beautiful summer day, there are ways to bring the summer-feel to your office. Consider these Summer office decorations and themes to help you cope with being stuck at your desk on a bright, sunny day.

General Design Tips

First, here are some general design tips to follow so that your decorations will be aesthetically pleasing and functional for the office:

• Colors and color schemes can be used to create the ideal office space. Although it may seem simple, colors can brighten up your corporate space. Your color scheme will depend on what type of office or medical practice you have, so choose a theme accordingly. Picking a color scheme should be one of the first things you do when decorating your office.

• Photos can help make your office feel more comfortable. Hang up photos of employees and encourage them to decorate their space with pictures of their family and friends.

• Choose decorations and art pieces wisely. These decorations and art pieces are a great opportunity to represent yourself and your attitudes, so choose them carefully. For example, neutral colors can convey a more conservative personality, while bright colors can suggest a creative personality. Whichever decorations you choose will set the tone for your office.

• Remember to keep things clean. Keep a handle on the clutter and trash around your office. Put away things that you do not use very often, and make sure to utilize storage space.

Summer office decorations will incorporate these tips, plus a few specific suggestions:

Color Scheme

First, you want to think of a summery color scheme to decorate your office that will go along with your theme. Maybe you want to go for a beach look, so you will want to choose light blues, white, sand colors and even shades of yellow. Thinking of a color scheme first will help you tie together your decorations for a cohesive look.

Fun Decorations

Once you have your color scheme picked out, think about any fun decorations or art pieces to go with your theme. Party supply stores and discount retail stores, like T.J. Maxx, will have lots of different options.

For art pieces, make sure they are appropriate for your work-space and will help maintain a professional tone. Displaying art can be a great way to show your personality. You can even ask local artists if they would want to display their art in your office.

Summer Plants

Plants can help your office feel more natural and homey, and certain ones can bring the summer vibes to your corporate space. They add a unique splash of color to your space and can even add a fresh fragrance. When choosing a plant, make sure that you will have enough space to store the plant, make sure the office has the right lighting and temperature, ensure that the color and size will go with other office decorations and don’t for get to water the plant.

For a summer feel, consider adding succulents and mini cacti. The benefit of these plants, besides looking unique and one-of-a-kind, is that they require way less maintenance than other plants. In other words, they are hard to kill if you lack a green thumb.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal, and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office. ‬

How to Choose the Right Location for Your Medical Practice

Choosing the right spot when moving medical offices is critical to the success of your business. When you choose the right location, you can watch your business grow and flourish. Picking the right place is more an art form, not an exact science. There are a lot of factors to take into consideration when moving medical offices.

Patient-to-Professional Ratio

This little-known secret is majorly helpful when moving medical offices. You can do a simple analysis of when looking at potential areas. Look at the number of medical practices that do the same thing you do compared to the number of people. If there’s big number of medical practices, it’s best to move on. For example, if you’re a dentist it would be difficult to break into a community that has a lot of dentists already. Professionals usually overpopulate upscale areas, and are missing big opportunities a few miles away in middle/lower income areas.

Demographics

Another important consideration is the demographics of the area. The local chamber of commerce or newspaper should have them readily available. Start with compiling information from at least three areas that you’re considering.

First, think about the type of patient you are trying to or usually attract. Then look at the demographic information from each place for a match. Also look whether the population has been declining or increasing. Know that it’s easier to break into new areas where you won’t have to struggle to take patients away from already established practices. And obviously, you want to avoid fading communities.

Traffic

Often a forgotten about factor is the traffic patterns in an area. You might have to dig a little deeper in your research or go out there on your own to observe, but it will definitely pay off.

What you want to look for is the amount of cars going down the street of your potential new location. 40,000 cars a day is considered a prime retail location. Also take into consideration the traffic. Is it heavier during rush hour or about the same? Is it a generally lighter traffic area? Since we all hate traffic, plan accordingly.

You can also choose the side of the street for your location. Maybe on one side there’s a clearly marked way right into the parking lot, but on the other side you have to make a U-turn to get into the parking lot. Traffic could also be heavier on the West side than on the East side. Try to make getting to your location as convenient as possible for your patients.

Spreading the Word

If your practice is consumer-direct, you’ve got to be visible from the street. Does the landlord or city have any signage restrictions? Is your office visible from the street? Are there already many signs crowding the street that will make yours hard to see? After all, if consumers can’t see you from the street, you may as well not be there. Paying for a spot with great visibility can be more expensive, but it can pay off.

Specialists

If you’re a specialist, you have one more factor to consider: your proximity to large, referring practices. If you don’t have a relationship with those offices, find a way to introduce yourself and network. It can really pay off.

It even helps to be in the same building as them with your office on the ground floor. If you do that, 100% of the building foot traffic will go right by your door.

Common Sense

When choosing the right location for your medical practice you should do one thing above all: practice good common sense. For example, podiatrists probably either want to be on the first floor of the building or be in a building with a reliable, working elevator. Don’t be that podiatrist on the third floor of building with only stairs – how will your patients with foot problems get to you?

Choosing a new office space can be fun, exciting and even a little stressful. Follow these tips and tricks to lessen the stress and find the perfect space.

Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. They have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because they understand that every practice is unique, they can provide a custom space for your office. ‬

The Custom Office Move-in Process

Moving or expanding your office can be a huge undertaking, and working out the logistics can be overwhelming. If the process seems stressful, there are alternatives to doing it by yourself. Need help with your new office move in checklist?

Boulevard LA is here to help. We have a custom office move in checklist and process that can take the stress and annoyance out of setting up your new office space. From finding the perfect space for your medical or dental practice to putting in place the last decoration, Boulevard LA can perform the whole process from start to finish for you.

The process in broken down into three parts:

1. Designing the perfect office
2. Decorating
3. Building your new space

To design your office, we will work with a preferred building contractor and an architect. We will come up with the ultimate plan to maximize the space and make it visually appealing and practical while taking your patients’ and staff’s specific needs into consideration and set your office up for success. Any necessary city permitting or construction that comes up during the big move will be taken care of.

Next, we will work with you to plan an office space customized to your taste. Interior designers will help you select paint colors, cabinets, flooring and more for your new office. Our network of preferred interior designers is a wealth of knowledge, having years of experience designing medical and dental offices in Los Angeles. Their goal is to design your space so that it makes a great first impression for your patients.

The third step in this process is actually building your new space. Once the plans have been finalized and the decorations picked out, the construction can start. Their contractors have years of experience building medical and dental offices, so they are knowledgeable about the complexity of moving and placing medical equipment. They will give you updates about the process, taking the stress and worry out of moving.

While Boulevard LA will take care of most aspects of your move, add these tips to your new office move in checklist:

• Start planning the move as soon as possible. They are generally planned months in advance, with larger moves planned even earlier. You might even have to move during non-work hours outside of the 9-5 Monday-Friday schedule.
• Get to know the new building or space before moving in. Check to see if there are any specific requirements for the new building, like flooring requirements. Walk through the pace with the building manager to make sure the space is ready for move-in – i.e. no leaks, broken bulbs, etc.
• Keep your employees informed at every stage of the move and let them know about it as soon as you can. Give them some time before moving day to pack up their things and take personal items with them.
• Create announcements about the move. You can announce it on your website and social media, create new business cards and flyers and let your patients know when you talk to them.
• On the actual moving day, have 2 managers present during the entire move. One should be at the old office and the other at the new place.
• Make sure to clean the clutter from your current office when you move. Extra clutter will take up valuable space and time to move.
• Create a checklist so that you remember to do certain tasks. You can create different checklists for planning your move, move-in day and for your employees.
• Communication is one of the most important parts of a move. Communicate frequently with your movers, your staff, your patients and anyone else involved.
Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. They have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because they understand that every practice is unique, they can provide a custom space for your office. If you have questions about your new office move in checklist contact us today!

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