Medical Office Suite Design: All You Need to Know

A medical office suite layout must be practical, spacious and welcoming to patients and workers alike. When you design a medical office, there is no room for cutting corners. Depending on patient and staff needs and volume, you may need multiple patient examination rooms, a large waiting area or office and storage space.

Your medical office suite is an integral part of delivering a continuum of care, and how it is designed and set up is essential to the core of the practice. Medical practices continue to rapidly change, and adopting innovative design and configuration can also improve patient flow and staff efficiency.

Consolidate Physician Offices

Today’s physicians no longer have dedicated offices decorated with the accouterments of their profession like medical diplomas on the wall. Several physicians will share a single space for patient consultations, which opens up real estate for more exam rooms.

Create Private Patient Registration

Due to HIPAA privacy rules, patient registration is changing. Many practices are opting for a second patient registration area that offers more privacy for check-ins, payment, and the completion of medical records.

Customize the Waiting Room

Waiting rooms are an integral part of almost any medical facility. Patients often form their first impression of a medical office in the waiting room. Depending on the number of patients you treat per day, you can design a waiting room based on your clientele. Some people may not like to share close seating with others, especially in a sensitive area such as a doctor’s office.

Individual chairs often work better than large furnishings such as sofas. Design your space around traffic flow and set up your furniture and chairs with the patient in mind. Choose colors and textures carefully as they set the tone and ambience of the space. Green or blue hues suggest calming and soothing effects while yellow and red may cause anxiety and aggression.

You can read more tips on waiting room design here.

Pay Attention to Traffic Flow

An effective office layout is designed with a circular traffic flow that leads from the waiting room through the reception to exam rooms and back out the reception area again. Designing your space and traffic flow in the same direction promotes fluidity and less congestion. This ultimately ensures your patients can find their way around your practice more easily, and won’t happen to wander into areas that are off-limits.

Construct Efficient Exam Rooms

Exam rooms must be functional and convenient, not just for patients but also doctors and nurses alike. To save money, you may construct dual rooms with a shared plumbing system such as a sink. To add functionality and convenience, you may create identical exam rooms so medical staff always know where items are located.

Keep in Mind Confidentiality in Space & Design

The confidentiality of medical records and consultations must be protected at all times. To respect the privacy of your patients, office and storage space should be out of patients’ views.

Discrete Entrances for Physicians

Patient entrances should be separate from the entrances provided to physicians and other staff members. Issues can arise if patients see their doctor arriving late, as this can cause frustration and a sense among patients that their physician doesn’t necessarily care. This is regardless of the myriad reasons a physician could be late to work. A separate entrance for physicians and staff creates a “backstage” to be in their space, conduct their business, and get ready in between consultations and appointments.

To find the right medical suite for your practice, check out our list of available properties. If you have any further questions or would like our help throughout the entire process of renting and preparing your new medical practice, contact us today.