Medical Office Security: Best Practices

Medical office security is top of mind for every practice, no matter what size. There are many steps that can be taken to improve security, many of which require inexpensive outlays and measures. To find out what is best for your medical practice, it’s suggested you hire a security consultant to visit the premises and conduct a thorough security analysis. This review can identify weak spots and provide a clear action plan for upgrading security.

To help get you started, we have compiled a best practice guide for your office security. Avoid the pitfalls of keeping your property protected while away; our guide can give you the tips for planning and effectively working with your security consultant and team.

Where to Get Started

The best place to start when examining security is the physical layout of the premises itself, or the layout of the larger building of which your medical practice is a part of. Design should take in wide, open areas with clear sight lines, hallways and offices with no nooks or crannies where an intruder could hide in the shadows.

Keep areas within the property well lit; especially after hours when employees might be working alone or in small groups. Doors and windows are the most obvious access points to an office and should be secure. You should avoid double doors as they are easily hinged open. Entrance way doors, specifically those used for deliveries, should be steel to add security and aid in fire protection. Door hinges should face inward and use non-removable pins and screws. Combination locks on washrooms and other common areas are also an excellent option for added security.

Here are other suggestions to help increase security in your medical office:

  • Install key-card access systems at main and side entrances for staff.
  • Upgrade perimeter control systems with intercoms and closed circuit monitoring devices.
  • Keep master and extra keys locked in a security office.
  • Have a back up communication system, like two-way radio.
  • Arrange office space so suspect visitors can be easily noticed.
  • Have staff follow strict access control procedures.
  • Keep important and confidential documents locked in secure cabinets.
  • Keep office areas neat and orderly to identify strange objects.
  • Lock closets, service openings, telephone and electrical closets at all times.
  • Keep publicly accessible restroom doors locked and set up a key control system.

An Additional Security Tip to Implement

Aside from the general guidelines and tips (listed above), consider implementing this security measure:

Set Up Secure Areas in the Building. Consider maintaining one or more “secure rooms” on your premises. This area can serve as a retreat in case of intrusion or other danger. You should equip the room with:

  • First aid equipment
  • Phone and backup communication equipment
  • Fire extinguishers
  • Bomb blankets and hardened walls
  • Sand bags
  • Emergency tool kit
  • Extra food and clothing
  • Large flashlight and batteries

Get in Touch

In general, you need to ensure that medical office security is a measure to be installed in advance. Additional security steps ensure heightened safety when employees and staff are away. Whether your medical practice is new or established, Boulevard Medical Properties has the expertise and knowledge to help guide you. Avoid the pitfalls of securing your property; our expert staff can give you the tips for planning and effectively securing your medical office.