Category Archives: Sustainability

Below is the archive of all blog articles related to the category “Sustainability”.

Handling Sudden Property Closure

There is no denying that we live in unpredictable times. Medical practices are seemingly stuck between a rock and a hard spot as the world deals with an ongoing health crisis. The expertise held by the doctors and nurses who staff them is widely considered to be the nation’s most valuable resource, while their physical locations are some of the most avoided spaces in America. Sudden property closure has become a reality for many.

Like many other independently owned businesses, there are medical practices that are currently suffering financial losses as non-emergency care slows. The public largely avoids preventative care now. None of us are sure how long the situation will last or how it will evolve. That makes the risk of sudden closure more real than ever before.

The Chance of Sudden Closure

When you first start a practice, you should have a protocol in place in case of sudden property closure. Sudden closure of your practice may occur due to illness, death, or other circumstances beyond your control. Regardless of the reason, there is a lot of information that has to be properly delivered to give your patients the healthy transition required by your state medical board, so you should put a plan in place now. Even if the closure is temporary, you will need to have reliable pathways for communicating with patients and ensuring their records are accessible to them.

Getting Legal Help

If a worst-case scenario does occur, and you have to close your medical practice or a colleague’s without notice, you will have a long list of people to notify. Start with a lawyer. Although we can give general advice based on accrued knowledge, you will need reliable legal counsel to navigate your specific situation. Ask them to help you draw up a list of everything that needs doing and a reasonable timetable.

Your lawyer will advise you regarding employees and patients. But it is important that both parties feel the message is as sincere as possible. Losing a place of work or a reliable medical practice is difficult news in the best of times. So, take a few moments to draft a message. Deliver it to the employees in-person, if at all possible. Ask your reception desk to help notify patients with upcoming appointments by phone.

Avoiding Abandonment

For the rest of the patients, calling every single one of them may not be practical. Draft a personal letter that includes the date of closure. Also, make a list of local offices that you trust to provide for patients in the future. You may also send the same message through digital communication if that is the service the practice uses typically. For added security, check your state laws regarding patient abandonment. Also, update your official answering machine and post a neat sign on the door. Even in the case of sudden closure, you need to show that you did everything possible to inform patients of the change.

Dealing with the Paperwork

Once employees and patients are informed, work with the office administrator and Boulevard Medical Properties to build an action plan for the data held on-site in digital and physical form. You will need to find another local office that is willing to legally absorb your medical records. A contract will be necessary to ensure that they are liable for the documents. In addition, any unsigned documents should be sent back to the original agency.

Expect Variations

These are general guidelines for what to expect in the event of sudden property closure. Based on the nature of your practice and local guidelines, there will be specific steps that are unique to your case. For this reason, it is imperative to keep an open dialog with legal counsel to ensure that the practice is successfully closed and the patients protected.

How to Conserve Energy at Your Medical Practice

Healthcare facilities, like medical practices, can be extremely challenging spaces to maintain. On top of that, you strive to simultaneously reduce energy costs. The primary goal at a medical practice is the health and safety of the patients and workers. Depending on the type of medical practice, this alone can increase energy costs. There are some helpful industry tips and tricks that can help you conserve energy at your location.

Best Ways to Conserve Energy at Your Medical Practice

Below you will find the most effective ways to do this in your medical practice.

Energy Audit

Utility companies offer energy audits so you can learn how much energy you are using. More importantly, you can look for how you can reduce it. Before you spend money or time on energy reduction, find out what impacts your practice most.

Appliances or Machinery

If you have old appliances or machinery plugged in, get rid of it. Older machines are not as energy efficient as new ones. Newer models use newer tech, which is often better.

Window Coverage

If you have windows in your office, they can produce a ton of heat if the sun is pouring into your medical office. Blackout curtains, dark blinds, or any window covering can reduce the amount of heat that is produced. This can significantly reduce your air-conditioning bill and energy usage. 

Automatic Lights

If you don’t regularly use a specific space in your office continuously, use an automated lighting system. When there’s no significant activity for a time, the lights will shut down on their own. Wasting energy in an empty room can increase your energy use and your electricity bill. 

Shut Off Equipment

Whether it’s a computer or a medical machine, turn off any unnecessary equipment when you leave for the day. If you keep your equipment on for twenty-four hours a day, you’ll nearly triple your energy use for no reason. 

Programmable Thermostat

Try to install a programmable thermostat that will shut off once a specific temperature is met. This can help regulate the office temperature and keep it at a comfortable level. It can also help reduce energy use as you will not be overheating or overcooling your medical office.

Maintain Your Air Conditioning

Be sure you have your air conditioning checked out by a professional and keep it in good working condition. An air-conditioning system that is working overtime can rack up a hefty energy bill. The same goes for your ventilation and heating. A study showed that most medical office buildings HVAC systems use up to 59% of their total energy use. 

Lighting

Replacing old lights with energy-efficient bulbs and lighting systems can reduce energy costs. Bulbs and light technology have advanced in a way that can reduce energy use by over half in some cases.

Track Usage

While an initial energy audit is great, continue to track your usage. Energy costs are highest in the winters or summers, depending on your location. This means following your usage at least monthly is vital to reduce your energy usage.

Policy

Speak with your employees about a company effort to reduce energy costs. Discuss the importance of reducing energy costs and get everyone excited about it. Watch your monthly usage, set realistic goals, and celebrate your victories. This is something the whole office can get on board with!

Boulevard Medical Properties

If you are looking for a new space for your medical office, contact Boulevard Medical Properties. They have been helping medical professionals transition into new offices seamlessly for years. Their dedicated team of expert real estate professionals are ready to help. They can walk you through the process step-by-step. If you need to find a medical office, contact Boulevard Medical Properties for excellent support and expertise.

Saving Energy at Your Medical Practice

In 2007, researchers found that the United States Healthcare System was responsible for 8% of the country’s total greenhouse gas emissions. The intention of the study was to point out the disproportionate levels of waste produced by the industry in the hope that change would follow. The researchers, who compiled their material from a series of other studies, pointed hopefully to the changes being pursued by the United Kingdom’s National Health Service. Unfortunately, recent numbers indicate that they did not realize their hopes, at least not in the United States. Why is the pursuit of an energy-efficient medical office so difficult?

A recent article, published by the Journal of the American Medical Association, reflects that the United States Health Industry’s greenhouse gas emissions have actually increased from 8% to 10%. It appears to be a well-established western phenomenon, as Dr. Jodi Sherman points out. The health care industries of the United States, Australia, England, and Canada collectively produce 748 million metric tons of greenhouse gas emissions annually. To put that in perspective, there are only six entire nations in the world that produce more annually.

Making Your Mark

Given that 9 million premature deaths in 2015 were positively linked to pollution, an energy-efficient medical practice has a three-fold purpose in that it improves the general health of your patients as well as the rest of the world while also saving you money. In fact, Healthcare Design Magazine reports that the U.S. healthcare industry spends more than $8 billion on energy, and that was in 2013. Since then, energy costs have only increased. In fact, the Environmental Protection Agency estimates that every dollar saved on energy is equivalent to a $10 increase in revenue for your medical practice.

Steps to Sustainability

With all of the equipment required to run a medical practice, reducing your carbon footprint can seem challenging at first. However, you can start with the small changes prescribed to single-family households and build from there.

  1. Replace your light bulbs. The first step toward a more energy-efficient medical practice starts with the lights that are continuously on. If you aren’t already using Energy Star approved bulbs in your waiting room and office area, then it’s an easy switch. Energy Star certified light bulbs use up to 90% less energy than standard bulbs and last a minimum of 15 times longer. Overall, each individual bulb will save you approximately $55 over its lifetime. As an added bonus, they also produce less heat, slightly reducing your air conditioning bill as well.
  2. Pick up a few power strips. By putting power strips throughout your practice, you can make it easy to turn off electronic equipment while not in use. The Department of Energy states that they help to reduce “phantom loads,” effectively saving you about $100 per year per power strip.
  3. Schedule a maintenance check on your heating and cooling systems. The Department of Energy also suggests having your heater and air-conditioner professionally maintained. By maintaining the air filters and checking the efficiency of your equipment once a year, you’ll maximize your temperature control capabilities while minimizing your budget by reducing your costs by up to 15%.
  4. To make a larger dent, gradually phase out older equipment in favor of more efficient models. This process can happen naturally over the years. It slowly decreases your practice’s impact on the environment and saving you even more money.

Aiming for Ethical Growth

As your practice grows, aim for well-insulated, updated properties for your new practice. Boulevard Medical Properties can help you locate and retrofit a new medical practice property with sustainability in mind. We see our eco-friendly construction and products as a key part of a positive patient experience. We want to help your practice to build an ethical, green reputation.

Top New Year’s Resolutions for a Successful Medical Practice

A successful medical practice is a living creature, which must be expected to adapt to patient needs as they evolve. For established medical practitioners, this can be difficult, particularly if your location or office space no longer serves your needs. So, before the New Year officially envelops us all, let’s take some time to consider what you can do to help your practice effectively transition to the patients of 2020.

1. Practice Self Care

Physician burnout is a real thing, and it can happen at any point in your career. The American Academy of Family Physicians states that burnout affects around 1 in 3 physicians at any given time and represents a legitimate threat to the health of the practice and the quality of patient care. Given its all-encompassing effects, the potential for burnout should be your first consideration for a successful medical practice.

The AAFP suggests that the first step to relieving the symptoms of burnout is to streamline your day. The best way to streamline is to fully embrace your EHR (Electronic Health Record). It can feel like a waste of time for many practitioners. However, if you learn to use it effectively, it can be used to automate a lot of processes that you would normally perform manually.

In addition to realizing the potential of your EHR, you should limit yourself to documenting only the necessary data. Good physicians have incredible attention to detail. It can be tempting to put as much data as possible into your notes. Instead, Dr. Dike Drummond writes, physicians should focus on fitting the data into three necessary categories: “billing, medicolegal, and continuity.” There will be some exceptions, but once you begin thinking categorically, you can use language more effectively.

2. Evaluate Your Office Space

It is a given that population densities and demographics change over time along with the technology that is required by a modern medical practice. At the start of this year, re-evaluate the location and orientation of your office space.

The American Medical Association’s Journal of Ethics reveals that medical spending can vary up to 250% based on geographic location alone. The initial article is intended to demonstrate the inefficiency of the current American health system. The unintended consequence is that it also argues for the importance of location to a successful medical practice.

If your target population has moved due to gentrification or rezoning, then your practice should also move if you are expecting continued growth. In a city with extreme wealth disparity, such as Los Angeles, a previously successful practice may not survive a major flux. Fortunately, Boulevard Medical Properties specializes in finding ideal office spaces in Los Angeles. This makes the transition much easier for an already busy physician.

3. Evaluate Workflow

Efficiency is key to a successful medical practice. It’s probably time to see if your staff is managing patients and patient records effectively. As mentioned above, you should automate wherever you can, leaving your core staff to perform their work with as little interference as possible.

Do a walkthrough of the patient experience and recording process with your staff. This helps identify redundancies and create a more direct workflow in your practice. This may also be a good time to evaluate your staff and identify any potential problems in performance or attitude. In both cases, Physician’s Practice suggests that retraining may be a better use of your time than replacing the employee.

Retraining can begin by simply identifying the cause of your employee’s dissatisfaction or confusion. If you work with the employee to fix the problem, they’re more likely to appreciate your involvement and concern. In the meantime, you also avoid a laborious and costly hiring and training process.

4. Check for Quality

As with any office, there are plenty of things that a physician may not see while they’re busy with patients. To ensure the quality of the entire patient experience, look into adding a survey to your automated systems. Although you should certainly be prepared to adjust for bias in your survey results, they will help you to identify patterns in patient care. This could lead to effective changes in your practice.

If you notice patient engagement in your surveys is low, consider doing a monthly or annual raffle as an incentive for participants. You may even consider making it part of a local event. This would simultaneously allow you to integrate yourself into the community, an added bonus.

Regardless of where you find your practice at the beginning of this year, it’s a perfect time to re-think where you are and where you would like to be at the end of this year.

The Science of Reducing Patient Wait Times

The Institute for Healthcare Improvement argues that the continuous problem of having long waiting periods at a medical practice comes down to a general distaste for the laws of economics in the world of medicine. Out of necessity, medical professionals privilege patients with urgent conditions. No one is arguing that this practice isn’t a required part of practicing good medicine. However, this practice exists to the exclusion of all others, allowing the flow of work to be disrupted and causing delays. How can you go about reducing patient wait times?

The IHI suggests that implementing other practices in addition to frontloading severe cases would help in managing the overall workflow. These practices all come down to understanding the balance of supply and demand. By understanding that there is no way to control external flow (i.e. how many patients fall ill or become injured on a daily basis), we can begin to re-focus on internal flow.

Managing Supply and Demand

One of the best ways to manage internal flow at the start of a new practice is to religiously record all incoming and outgoing patient times. Charting this information will provide you with the necessary data after just a few short weeks. This will help you to plan future staffing schedules. If you notice demand is particularly high during certain hours or days of the week, make sure you have extra staff on hand to keep up with reducing patient wait times.

In addition, do what you can to control internal flow. Only schedule office visits for time periods where demand is generally lower. This will help to prevent regularly scheduled office visits from resulting in long wait times due to a large number of walk-ins/emergency cases, keeping both your scheduled patients and unscheduled patients happier.

Streamlining Administrative Processes

Although taking supply and demand into account is key to reducing patient wait times, there are a lot of other ways you can streamline the process, including:

  • Online appointment scheduling
  • Online check-in
  • Patient data collection
  • Secure messaging to confirm appointments

If your practice successfully implements these tools, then your administrative staff will see a sizeable decrease in the volume of work expected of them in relation to patient flow. You could divide administrative duties based on direct and indirect patient customer service. However, if you effectively promote your online services on your website and in your practice, it will most likely be unnecessary.

Identifying Additional Delays

The American Academy of Ophthalmology suggests doing what they call a “waste walk.” Essentially, the staff is asked to do a mock run-through of the patient experience to identify steps or points of waste that can be altered to allow the system to run more smoothly. For example, you may find that the 30-second walk to the very back of your practice to get initial measurements is actually creating a painful increase in your wait times throughout the day.

From these practices, it is clear that the organization of the practice is a major factor and definitely something you should discuss when looking at medical and dental office space with Boulevard Medical Properties. Consider how your equipment will fit into the office and how it will manipulate patient flow prior to deciding on a space.

Maintaining Results

Although you may do a “waste walk” and rigorously document supply and demand in the early days of your practice, remember that a medical office is an ever-changing entity. The needs of your patients and the required steps in their care will continue to evolve as medicine adapts to new problems and new research.

To continue adapting to your patients’ needs, you will need to continually collect data on the daily supply and demand of your practice, as it will surely change with time, requiring alterations to staffing and scheduling. In addition, if anything ever changes in your practice, either personnel or equipment, perform another “waste walk” to audit the process once again.

For more on reducing patient wait times and finding the right medical office lease for your needs, visit Boulevard Medical Properties today.

Should You Renovate or Relocate?

Depending on your commercial office lease, business needs, and your current location, you may need to decide whether it’s better to renovate or relocate your business. If you are at the point where you need to choose one or the other, the checklist below will help you work out a pros and cons list to find out which option is best for you.

For most businesses, it is not a clear-cut answer and working through the costs, impact on your business, and time it will take are major factors that could affect your business and profits.

Importance of Location

When deciding to renovate or relocate, location can be a major factor that impacts a business. Having a convenient location, ample parking, and common stores that people frequent near you is important.

If you are looking to renovate or relocate, consider the importance of your location. Have you been at the same location for decades? If you relocate, how far would you be from your original location? Would this be inconvenient for your clients? Is your business visible and do you get a lot of clients based on walk-ins frequenting the area?

If the answer to these is yes, it is likely that the location you are currently at is important to your overall business objectives. While this is just one consideration, it is likely an important one.

Costs

Clearly costs are also going to be a major factor. The costs of renovation versus relocation are important.

You’ll need to calculate your moving costs, including a deposit, new rental amount, transportation and moving costs, etc. This includes the possible cost to your business if the new location is inconvenient to your clients who may choose to go with another business.

On the other hand, you’ll also need to count your renovation costs. One major thing to consider outside of the actual costs of supplies and labor is whether you can remain open during the renovation. Will the renovation impact your business in any way? If so, for how long?

Client Feedback

One way to find out how clients would feel about the business relocating is to ask them. If you find that the costs would be similar, or the pros and cons just seem to be equal, talk with your clients. Would a new location push them to another provider? Clients may not feel comfortable providing you with this information so providing an anonymous survey via e-mail may help with the validity of your feedback.

Consider the Future of Your Business

If you renovate now, will this renovation accommodate your business based on your projections for the future? Is there a possibility that you could outgrow your renovations and need to relocate anyways?

Check out your local zoning laws to see how much you can expand now (and possibly in the future). Consider the future of your business when deciding to renovate or relocate your practice.

Intuition and Time

A large part of running a business is outlining and determining plans, going over cost-benefit analyses for numerous business decisions, and ultimately following your gut. After a balanced analysis including a pros and cons list, also consider your intuition. While this should not be something you fully rely on, sometimes following your intuition can help ease your mind when you make your final decision.

If possible, you should also take some time to think about your decision. Put down your pros and cons list and come back to it 48 hours later. Sometimes time can provide major clarity in terms of business decisions.

If you are unsure or are interested in relocation, contact Boulevard Medical Properties. Boulevard Medical Properties has been helping businesses transition into new offices for years. We have a dedicated team of expert real estate professionals that can walk you through the process step-by-step without any pressure. No matter what you decide, give Boulevard Medical Properties a call to see what your options are.

How To Expand Your Medical Practice

The goal of most companies is to expand and grow. The same is true for medical practices. Finding a way to help more people is altruistic, and can also be profitable if done correctly. With expansion comes risks that you may not foresee until it is too late. As you begin to grow your medical practice, here are ways to do it efficiently.

For more assistance with a medical office lease in Los Angeles or medical office design, get in touch with Boulevard Medical Properties.

Create an Environment for Expansion

Like goldfish, we will sometimes only grow as large as our environment allows. It’s easy to find satisfaction in a small practice, and stop trying to grow at a certain point. When you begin your practice, you grow out of necessity.

Once you start becoming profitable, you then need to find extra motivation to grow. By stalling growth, you are allowing potential patients to go to your competition. The important balancing act is to make sure you are in a position to grow your medical practice without weakening your financial situation to the point of failure. This may be difficult to decipher, but there is one solid place to start. Your location holds more power than you know.

Make sure your office is located in a desirable and accessible area. Allow proper space in your practice building to grow and accommodate more patients. You may not want to bite off more than you can chew, but don’t leave yourself needing more by not biting off enough.

Let Boulevard Medical Properties help you find the perfect location for your practice that will allow you to thrive and expand.

Your Staff is an Extension of You

No matter how good of a doctor you are, your staff is the first interaction all patients will get. Whether as they sign in or call to make an appointment, the front office staff is integral to your success.

Having great staff could set you apart from your competition. Most doctor visits are not under the best circumstances, so the staff you hire needs to be able to compensate for that negative energy from anxiety or stress. It may seem like a small thing in a retail store, but it makes all the difference in a medical practice setting. Your staff is also responsible for the proper function of the office. Keeping operations and appointments running smoothly is the best way to show that you are a competent medical practice. Losing information or rescheduling appointments could be a one-strike-and-you’re-out scenario for most patients.

If you want to properly grow your medical practice, make sure you hire staff members that understand their job responsibilities. Then, be sure to frequently remind them of their value to the function of the practice. Keeping staff happy is a great way to ensure the staff keeps the patients happy.

Provide New Services

Specialized services are great to have, but we live in a time of convenience. Patients value a centralized location that is a one-stop-shop. Utilize demographic surveys of your surrounding population and your current patients. Find out what the needs are and fill those needs. Offer services that are most desired by the population in your area, and the patients will come to you. This same basic principle is used in investing: diversify to thrive. Your medical practice is the biggest investment you have, so be sure to diversify your services.

Stay Relevant and Streamline Your Office

Using the most up to date software, machines, and practices don’t just increase productivity and efficiency. By staying relevant in the medical industry, you are showing your patients that you are equipped to give them the best service available.

This also includes changing out any décor and furniture that looks outdated. You don’t just need to act the part, but look the part too. By putting modern practices and software into use, you can increase productivity. There are many systems and software that help with menial organizational tasks. Use every resource you can to make sure that expansion is possible.

Grow Your Medical Practice in Los Angeles

One resource that you can utilize is the experts at Boulevard Medical Properties. They will be able to help you streamline your business in the best location possible.

Best Office Playlists for Work

Everybody knows that adding a little music to your day can help you get through your schedule more quickly. Or, at least it seems that way. Adding music to your workday establishes focus, keeps energy levels high, and makes your week fly by. You’d be surprised at the positive effect the best office playlists for work have.

No matter what industry you’re in, it’s important to know the best tunes for work. There are certain sounds that cause more productivity than others. Our Boulevard Medical Properties professionals have put together some of the best office playlists. Here is some music that’s bound to keep you focused and motivated!

Best Office Playlists to Get Through the Day

1. Nature Sounds

While you may need to look elsewhere if you’re looking to get pumped up, the sounds of nature can help establish a calm and peaceful work environment. This might be a good place to start for medical practice properties that have guest lobbies or waiting areas.

The sounds of birds, flowing water, and ocean waves can really put people at ease. Your brain will calm down, too. Not only is it scientifically proven that the sounds of nature increase productivity, but it’s a nice neutral set of sounds that almost everyone universally enjoys.

2. New Age Music

New Age classifies music that is ambient, otherworldly, and relaxing. It doesn’t always have a tune, but rather it can be a soft collection of soothing tones. Some New Age artists refer to themselves as “Sound Healers”. They utilize a variety of sounds and musical tones to establish a peaceful environment.

If you’ve ever gotten a massage or been to an aquarium, you’ve likely heard New Age music. This can even include soft vocal singing or hymns. Many people use New Age music to calm down their busy or distracted minds in order to focus on working in their quiet, peaceful space. You can check out the New World Encyclopedia for more information about New Age playlists.

3. Classical Music

Talk about oldies! Classical music from composers of the baroque period, specifically Handel, Vivaldi, and Mozart, has been scientifically proven to increase both mood and concentration while working.

For years, scientists have urged new parents to play classical music for their newborn babies in order to stimulate brain activity and cognitive function. You can apply this same practice to yourself during your working hours by dedicating your working time to classical music playlists. And yes, it really works!

4. Jazz

If you aren’t as big of a fan of the classical music style, you might find jazz to be more your thing. Jazz is a huge genre that can also promote focus and calm during your working hours. Long instrumental pieces are known to reduce stress and worry from the brain, allowing you to expand your memory and keep up with your already stellar performance at work.

If you are in a more creative work environment, jazz can end up being your best friend. Jazz music doesn’t help you focus, but it can increase the creative side of your brain as well.  This makes it a must-have for your best office playlists.

There have been many jazz playlists made specifically to help with studying or work focus, so if you find it works for you, you aren’t alone.

5. White Noise/Background Noise

While it’s not technically music, some people have trouble focusing when there is any type of sound around at all. What helps people in these situations is background noises or white noises that are tuned to speak directly to your brain. There are a series of white and blue noise videos on the Internet that can boost your brainpower.

This may be the best choice for someone who can’t listen to music – with or without lyrics – without getting distracted. These playlists play sounds or single notes, rather than tunes, in order to help your brain reach a level of focus and productivity that will help you at work.

Enjoy Calming Music in Your New Medical Office in Los Angeles

There are plenty of ways to get into the groove of your workday with music and sounds. While some people prefer music with a tune, others find that they are most productive with the sounds of nature nearby. What’s just as important as the best office playlists is the right medical office space to listen to it. If you are looking for new medical property to establish your perfect practice, let our experts help you find the perfect fit. Call at (818) 882-5700!

How To Build an Efficient Dental Team

It’s easy to forget that a medical practice is also a business. As the saying goes, time is money, and the best way to procure more time is with effective dental team training. Having a dental team that works well together will increase your office’s ability to schedule and retain more patients. Since the livelihood of a dental office relies on repeat appointments and referrals, being efficient will make you stand out from the rest. A good dental office cleans their patient’s teeth. A great dental office does it efficiently. Boulevard Medical Properties can help you search for the perfect dental office space to improve efficiency and funnel more potential patients through your door.

The Members of the Team

The first and most important aspect of a dental team is the individuals that comprise it. A team is only as strong as its weakest member because one member can bring down the efficiency of the whole team.

Even when you have a team that consists of all great workers individually, it may not mean they work well together. Every department of the dental office needs to work together smoothly to create an efficient environment. Find team members that collaborate well together, trust each other, and can communicate clearly with one another.

Clarity in Job Responsibilities

Make sure that each team member has his or her job role clearly defined. Some roles in dental team training are obvious by position, such as reception team members. But there are some parts of the job that might fall into more than one department. Being as thorough and clear with each person’s job description will mitigate any possibility for confusion, which will increase efficiency.

It is good practice to routinely have meetings with each department to remind them of their specific roles. It is also a good idea to foster an environment where team members are not intimidated to ask questions if there is confusion.

Create an Environment for Productivity

The way that your office is designed can make a huge impact on productivity and efficiency. If the administrative team members are sitting in the same area as the front desk team members, the distraction of patients coming in and out could decrease productivity for the administrative team.

There are many ways that placing certain members in certain areas of the office can create a better workflow. Sometimes there may need to be trial and error to get the perfect work environment situated. However, the sooner you can find a balance, the sooner productivity will increase.

Boulevard Medical Properties understands the importance of medical office design. We have experience finding the perfect location and interior design for every medical practice. Work with us to help find the right spot for you, and take the guesswork out of the whole process.

Create Goals and Incentives

Another aspect to add to dental team training is a shared vision. Creating realistic goals will help the team challenge themselves, while not feeling overwhelmed. If you set the goal too high, there may be some apathy from team members who think they can’t reach the goal. Using smaller goals to work towards a larger goal is a great way to keep everyone motivated and optimistic.

Add bonus incentives to the team for achieving these goals. This could be as small as donuts brought to the office, or as big as a monetary bonus for each member.

Whatever you pick, it creates a fun, competitive environment that many people thrive on. Be cautious not to single any one person out with extra positive or negative recognition. This can have a counterproductive effect. Always reward the team as a whole, so they continue to feel trustworthy and reliant on one another.

4 Dental Practice Challenges to Address Immediately

Whether you own your own dental practice or work for one, being aware of the biggest dental practice challenges can help you avoid them altogether. Sometimes these situations are out of your control if you’re an employee.  If you own your own dental practice, familiarize yourself with these threats so you prevent them from happening.

Competition

Competition from other practices can be a big threat to your own. For this reason, you want to stay up to code on the newest medical procedures, keep a fresh and lively looking business, and maintain clean and up to date equipment. If a medical practice opens near you and starts offering competitive prices, you may want to examine your finances and see if lowering your costs is an option.

Increase in Costs

An increase in costs of medication or treatment is one of the biggest dental practice challenges. Make sure you’re getting the best bang for your buck. Work with organized insurance companies and enlist a financial management team to help keep costs down.

In addition to lowering costs of treatment, working with a financial management company can also help shift and organize money around to help your company save in the case of emergencies or future investments. For example, if an MRI machine stops working, you don’t want to go bankrupt when you have to purchase a new one. Having some money tucked away for these special occasions can end up saving your business in the long run.

Violations

Not following proper procedure methods and safety guidelines could have you seeing the end days of your dental practice. All employees, new and old, should be up-to-date and properly educated on any guideline changes. They should also how to use new equipment and medication.

Violations are usually caused by unqualified employees, lack of knowledge, or lack of safety guidelines. Over time, these can add up and cost you your business. Some of the most common violations include improper disposal of biohazardous waste material, hand hygiene, and many more that you can read about here.

Poor Dental Office Design

Poor dental office design can severely affect your business. Many dental offices these days are designed for efficiency and end up looking very sterile and boring. Dental offices are obviously not the hippest of places, nor do they have to look that way, but a few modern touches never hurt. When an office gives off the vibe that the designer really cared about the feel of the space, it communicates to the patients that this dental practice really cares about them. This is often one of the easiest dental practice challenges to address.

Things like paint color, flow or feng shui of the space, efficiency, and cleanliness are all factors to consider. For example, choosing a nice blue palette with a fun design may make patients feel calmer in the space. It increases their opportunity for a great visit and for repeated business.

Working with a dental property management company, like Boulevard Medical Properties, to help you choose and design the perfect office space may save your practice in the end. Boulevard takes into account all of your specific dental practice needs and offers some of LA’s most desired locations. We can also help you find ways to turn your office green, help with repairs, and aid in a lease negotiation.

These dental practice challenges may seem daunting, especially when you’re new to owning a dental practice. However, the more information you have, the more you can do to prevent them from happening.