As medical professionals, it is your job to take care of your patients and those who seek your care. But, as a business, it is also important that you create a cohesive, healthy work environment so that all your employees or coworkers can work to their fullest potential.
For doctors who run their own business, it is extremely important to serve both your patients and your staff and utilize both your people skills and your medical training to allow your business to function at its highest level. Although being both a medical professional and a business owner can feel overwhelming and extremely compartmentalized, there are a few areas where these two professional hats overlap, and one of those is in running staff meetings.
Effective staff meetings have the potential to bring about high performance and positive changes within the workplace, while ineffective staff meetings have the potential to derail productivity and create strained relationships between coworkers. Creating an environment where staff meetings are truly effective is essential to the growth and productivity of the workplace.
In this article, we are outlining 9 tips to help you run a successful, productive, positive staff meeting!
1. Find a time that works for most of your employees and their schedules
Finding a time that isn’t going to interrupt the flow of your employees’ day is an important aspect to setting a meeting. Find a time that works for the greatest number of people. Maybe a catered lunch meeting is your answer! Maybe a coffee meeting in the morning is right for you. Whatever it is, being considerate of everyone’s schedule and putting in a little effort to make the timing work for everyone will go a long way.
2. Invite Relevant People
Considering who will find the information in the meeting relevant is crucial to efficiency. Only invite the people who need to be there. Inviting other people causes irritation and distractions.
3. Outline a Clear Objective
When you schedule a meeting, have an objective in mind. General meetings often yield no results. When you have a goal, it is easier to focus the meeting to help meet that goal. Make your objective clear not only to yourself, but to everyone attending the meeting.
4. Use Notes
It is very easy to get off track in a meeting, particularly if other people chime in and take the conversation off course. Bringing notes or an outline can help bring things back into focus and ensure that all the things you plan to say get said.
5. Take Notes
When other people have ideas or make good points, jot them down. Not only is this beneficial to you moving forward, but it shows you are engaged in the meeting and take their thoughts seriously.
6. Encourage Engagement
Ask questions, listen to answers, and encourage everyone in attendance to engage. Meetings allow you the opportunity to hear different perspectives and fresh ideas, and you won’t get either of those if none of your attendees engage with you.
7. Manage Conflict
If there is to be a conflict, manage it. Fighting or hot-headed back-and-forth bring very little positive result. Moderation is key in meetings where attendees get emotional, and it can prevent the entire meeting from turning out to be a waste of time. Additionally, managing conflict in a meeting will prevent conflict from spreading into the workplace.
8. Stick to the Schedule: End on Time
There are few things more frustrating than scheduled meetings that drag on far beyond the scheduled time. Respect the time and attention span of your attendees and end a meeting on time. If you don’t get to something, keep it on your agenda and cover it in the next meeting!
9. Create Actionable Plans
Before you dismiss your employees, make sure anything you want done is set into action. Create action items and tasks when appropriate and make goals that are attainable!
Medical Office Space for Lease in Los Angeles
At Boulevard Medical Properties, our goal is to help you create the best, most positive and productive workplace. If you have questions about medical office space for lease in Los Angeles, how our office leasing system works, or anything else under the sun, please give us a call today!