Office Layouts That Will Boost Your Productivity

Imagine working in a place where the walls are blank, the workstations all the same, and the lights glaring. You feel tied to your desk and isolated from your colleagues. Your creativity runs dry as you breathe in the stale air inside the office. Not very inspiring, eh?

According to a study, the characteristics of an office environment affect workers’ behavior, perceptions and productivity. Ambient features such as lighting, noise, and temperature influence employees’ satisfaction and performance.

The issue of productivity (or lack thereof) could be addressed by making small tweaks in office design. Boulevard Medical Properties helps companies find the best location for their offices. Get in touch today to find the best medical office lease in Los Angeles.

Here are 5 ways to create a workplace that will boost employee creativity.

1. Consider employees’ work styles

Employees have their own personalities and work styles. An introvert may be more comfortable in a quiet spot while an extrovert may work better collaboratively. Introverts who need to bounce off ideas with colleagues may find an open office layout suitable. In the same way, extroverts may find a small private office ideal for processing ideas and focusing on a task.

With those things in mind, companies need to give employees a place to go whenever they need to take a call or work on a collaborative project. Most offices have the usual desk and chair setup. And while that may be ideal for focusing on an individual task, it doesn’t take into account the need for concerted effort. Have a space where employees can switch from one task to another without interrupting others.

2. Make natural light available in all areas of the office

With employees spending most of the day indoors, getting some sunshine becomes even more important. According to a study, natural light increases awareness and helps people sleep better at night. When employees are well rested, they become more productive during the day and are able to focus better on work. Conversely, people who don’t enough daylight exposure tend to have poorer quality of sleep, which leads to sluggishness during the day.

Not all offices have large windows to let the natural light in. A simple solution would be to put workstations near the largest windows, so employees can get some of the beneficial sun’s rays while working.

3. Invest in better furniture

Modern offices now have better and more beautiful options when it comes to furniture. Gone are the days when a simple desk and chair setup is all there is. Sit-to-stand desks, which can be adjusted according to the user’s preference, allow employees to shift from sitting to standing much easily.

Long tables and work bays can be used for collaborative work, while office pods offer privacy. High back acoustic seats also offer some privacy while reducing the noise in the surroundings.

Since office furniture can be expensive, companies may rent fixtures to save money and to test which furniture best suits employees’ needs.

4. Add unexpected flourishes

When productivity is running short, an unexpected element can make a dreary day inspiring. Framed artwork, large-scale murals, and other installations will turn a boring workplace into one that’s brimming with energy and creativity. These flourishes do not only make an office look pretty, but they also make people stop and get a respite from their tasks.

5. Make technology available everywhere

With more employees working away from their usual desks, it is even more important to access technology wherever they need it. Faster Wi-Fi, high-performance computers, cloud subscription and portable tablets can make one’s work easier and quicker. These technologies enable employees to work anywhere they want within the office. When the workflow is seamless, there’s more efficiency. So invest in tech that will make productivity possible any time of the day.

Medical Office Lease in Los Angeles

Employees don’t need a lavish office to become productive. Even simple workspaces can serve as hatching ground for innovative ideas. To find the perfect medical office lease in Los Angeles, contact Boulevard Medical Properties today.

Getting More Patients Through your Front Door

Are you putting enough effort into your online marketing? 76% of patients use hospital sites and 52% use health information sites when researching specific health information, such a condition they or someone they know may have. This study highlights the importance of online resources when it comes to finding a doctor, dentist, hospital, nursing home, etc. Even still, using your website and other internet resources is an underutilized method of getting more patients. For more on securing your medical office lease in Los Angeles, contact Boulevard Medical Properties today.

1. Your Website

The priorities for your website are to be simple, modern, and easy to understand. Your patients should easily know how you can help them, and you should make it easy for them to say yes to being helped. Have a very large, prominent, “Schedule an Appointment” button on several pages on your site.

Also, you should offer a “lead generating asset” that establishes you as the authority in your field. This could be something like a “Cost of Braces Calculator” or “Guide to Eating Out After Bariatric Surgery.”

2. Social Media

There are so many social media channels. Which should you be on? The answer is simple – Facebook. It has over 2 billion users and it has become ingrained into most people’s lives, young and old.

You can create an official Facebook page where you post updates about your practice, share testimonials, and share content that informs and educates your patients about your specialty. If you’re looking for content to post, start with questions you get from your patients.

3. Online Advertising

Google AdWords is a pay-per-click advertising service which is part of what is called Search Engine Marketing (SEM.) Basically, you can “buy” certain words and phrases that people search for on Google. Whenever someone types in your word or phrase, your listing will show up at the top of the results page. According to Geonetric, 81% of people click on a sponsored link when looking for health information, which could be crucial for gaining attention for your facility.

4. Reviews and Reputation Management

A Pricewaterhouse Cooper survey revealed that 42% of people viewing health information on social media look at health-related consumer reviews and referrals of specific treatments or physicians. The bottom line is, people will be writing about you online, and what they say counts.

How can you manage this? First off, you obviously want to try to garner as many positive reviews as you can. To this end, have a brief discussion with patients at the end of your appointments to find out if they were satisfied. Then, kindly ask them to leave you a review on your preferred social media channel. This will usually be Yelp, but you could also be set up to host reviews directly on your website. You can also offer incentives for reviews. For instance, a dentist can give away toothbrushes with their yelp link printed on them as a reminder to post.

5. Email Marketing

Collect email addresses from all your patients to send appointment reminders and updates. It is very important to sign up for a mass email service such as Mail Chimp or Constant Contact to streamline your messaging. With these services, you can not only compose emails but also send newsletters, articles, and blog posts to a broad audience. Aim to communicate with your clients at least once per month. Send them relevant healthcare information that they may find helpful, educational, and informative.

Make sure you give people the option to sign up for emails on your website and have this prominently featured in some way (such as a pop-up.)

6. SEO (Search Engine Optimization)

SEO is how you show up in a search without paying for an ad (it’s also called “organic results” or “ranking.”) Using SEO is how you optimize a website for sites like Google, Bing, Yahoo, etc. to get in front of relevant people.

5 SEO MUST HAVES:

1) Mobile Responsive – your site must be easy to use on a mobile phone.
2) Secure- if you don’t have an https site (rather than http) your visitors might receive a warning message that will make them leave your website.
3) Fast- 53% of people will leave a website if it’s too slow to load.

Medical Office Lease in Los Angeles

No matter what your specialty, Boulevard LA knows finding the right medical lease in Los Angeles for your medical practice is important to you. Our team of expert real estate professionals are committed to working with you through the term of your lease to make sure your practice flourishes in our community of medical professionals. Contact Us today!

Communication Tips Every Manager Should Practice

Excellent communication is a foundational management skill. But ask managers how often they talk to their employees, and you’d be surprised by their answer. After you secure your medical office lease in Los Angeles, it’s time to dial in your office’s communication.

According to a Gallup report, managers account for a huge variance in employee engagement. The lack in engagement was due to the managers’ inability to create an environment where employees feel comfortable and motivated.

The report further explains that reliable and meaningful communication is the basis of a healthy relationship between employee and manager. But it’s not enough for managers to talk to employees during performance reviews; communication should be consistent whether it’s done in person, through email, or over the phone.

Given the importance of communication in the workplace, managers need to practice open communication with their employees. Here’s how they can start:

1. Establish the culture

It starts with the manager. Being transparent about the challenges of the company and its goals establishes trust among employees. Start by scheduling confabs with team members. The informal nature of communication will help personnel become comfortable in sharing their insights and challenges.

If possible, meet employees one-on-one. It’s an excellent opportunity for managers to check on individual employee’s progress and talk about roadblocks. A team huddle is also a great tool for catching up with the team’s progress. Keep the meeting short (about 10-15 minutes) and reserve the lengthier meetings for quarterly assemblies.

2. Listen, listen, listen

It’s not called communication if only one person is doing all the talking. Listen to what the employees are saying (and not saying). Sometimes what is unspoken weighs more than what is clearly articulated.

Take feedback seriously and offer an explanation why the company cannot implement their suggestions, if that is the case. If the employees seem to be timid in giving comments, consider the company’s attitude toward receiving feedback. It is possible that the employees feel hostility from management whenever they offer criticism.

3. Recognize good work

When it comes to giving feedback, most managers are quick to point out the negative. Although constructive criticism can be a tool for helping an employee improve his performance, it still feels good to hear the good things. When delivering positive feedback, make sure that it’s specific (“Your competitive analysis helped us develop a new product that the competition doesn’t have.) and close to the time when the positive behavior was shown.

However, there are times when negative feedback is necessary. When delivering negative feedback, find a private place where you can discuss the areas for improvement. Be specific in your comments, just as you would in giving positive feedback.

4. Aim for brevity

Efficient communication is about delivering your message in the most succinct way possible. It’s about showing respect to employees and their busy schedules. Whenever possible, say only what is necessary. Remember, brevity is beautiful.

5. Establish a means of communicating

Your office culture determines the medium for your message. Although email is acceptable, nothing beats face-to-face communication. Coaching and counseling require a person’s undivided attention and are best for in-person meetings.

Moreover, written messages can be construed differently. That said, the message is best delivered electronically if it’s more of an FYI and does not require input. Urgent matters, however, should be conveyed in person. Email often lacks the context and the tone present in verbal communication. Because of this, the messages do not often create an impact among employees.

Employees want to know that their contributions matter. It’s hard for them to see how their involvement helps the company reach its goals if managers don’t reach out to communicate this. Managers have the responsibility of creating a shared vision for their team.

Medical Office Lease in Los Angeles

Boulevard Medical Properties helps tenants find the perfect space for their medical lease in Los Angeles. Contact Boulevard LA today to set an appointment.

Should the Boss Have a Separate Workspace from Their Employees?

The open-office trend as we know it began in the 1990’s. Responding to new research saying open work environments fostered community and creativity, employers across the country began lowering cubicle walls or getting rid of them entirely. At the same time, computers were growing smaller and flatter, which allowed companies to reduce the size of their employees’ workstations. This led to some managers and even CEOs joining the fray, making the workspace completely communal.

Lately, the open-office trend has come under fire. Apparently, the setup—no walls, no doors, shared workspaces—undermines what the concept was designed to achieve: communication and flow of ideas among employees. According to some research , the open concept decreases employees’ job satisfaction and decreases privacy, which also affects productivity.

Some bosses never left their private offices to begin with; others are just joining the open-office space now. Many have joined the debate by writing op-ed pieces arguing for or against sharing office space with their employees. Fore more information on healthy office environments and finding the best medical office lease in Los Angeles, visit the experts at Boulevard Medical Properties today.

Top Reasons Bosses Should Share Workspace with Employees

1. Opportunities to Offer Guidance

When the boss is in earshot of the conversations that go on in the office, they can easily provide advice or an opinion without having to schedule a meeting or interrupt workflow.

A good example happened at ShortStack, a Facebook contest App, which prides itself on customer service. When the boss overheard customer service representatives dealing with difficult customer complaints, he was able to jump in on the calls and resolve the issues himself. This was a bonus for the company, plus, the representatives didn’t have to put the customers on hold to ask questions.

2. Approachability

This is the opposite of Mad Men, where the “staff” don’t feel comfortable talking to the “executives.” When the boss sits with the staff, anyone can ask them anything at any time. It also makes them privy to daily conversations which often include stories about personal life. This makes the employee-boss relationship friendlier and more open and gives the boss the potential to be a more empathetic leader.

3. Meetings are Kept to a Minimum

Since everyone sits together and interacts regularly, there isn’t the need for constant meetings because everyone already knows what is going on. A 30 minute catch up every other week will suffice.

4. Gage People’s Strengths

When everyone is working as a team, it is common for people to pick up several types of tasks. This is especially true if you work at a startup or smaller company. When the boss sits among their employees, they can keep an eye on who does what best and realign assignments according to employee strengths and talents. Maybe the accounting person is great with social media. Perhaps the copywriter has great ideas for new features. The boss can make the most of their talent pool when their boots are on the ground.

Why Bosses Should Not Share Space with Their Employees

1. It Can Encourage Bad Behavior

Researchers in the Netherlands found that physical distance is a key factor in whether the bad behavior of bosses spreads to their employees. In a series of studies, the researchers found that participants were more likely to treat others unfairly and act unethically when in the close proximity to their bosses, if they felt their bosses treated them unfairly.

2. It Can Stop Employees from Thinking for Themselves

When your boss is tucked away in their own office, you are more likely to evaluate decisions based on their own merits, rather than mimicking your boss’ behavior. When your boss is sitting right next to you, you may rely on their opinion or way of thinking too much, stunting your own creativity.

3. It Can Waste Time

You are less likely to waste time focusing on making a superficial impression and more time doing a fantastic job.

4. Creating Clear Boundaries

Although it may seem great to appear friendly and approachable, there is merit to reinforcing the fact that you are their boss, not their friend, and they should think twice before requesting your time. Having your own office enhances your authority.

Medical Office Lease in Los Angeles

The search is over – Boulevard Medical Properties has the medical and dental office space for you! No matter what your medical specialty, our team of real estate professionals will work with you throughout the term of your lease to make sure your practice can flourish. Contact us to find your ideal medical office lease in Los Angeles today!