Excellent communication is a foundational management skill. But ask managers how often they talk to their employees, and you’d be surprised by their answer. After you secure your medical office lease in Los Angeles, it’s time to dial in your office’s communication.
According to a Gallup report, managers account for a huge variance in employee engagement. The lack in engagement was due to the managers’ inability to create an environment where employees feel comfortable and motivated.
The report further explains that reliable and meaningful communication is the basis of a healthy relationship between employee and manager. But it’s not enough for managers to talk to employees during performance reviews; communication should be consistent whether it’s done in person, through email, or over the phone.
Given the importance of communication in the workplace, managers need to practice open communication with their employees. Here’s how they can start:
1. Establish the culture
It starts with the manager. Being transparent about the challenges of the company and its goals establishes trust among employees. Start by scheduling confabs with team members. The informal nature of communication will help personnel become comfortable in sharing their insights and challenges.
If possible, meet employees one-on-one. It’s an excellent opportunity for managers to check on individual employee’s progress and talk about roadblocks. A team huddle is also a great tool for catching up with the team’s progress. Keep the meeting short (about 10-15 minutes) and reserve the lengthier meetings for quarterly assemblies.
2. Listen, listen, listen
It’s not called communication if only one person is doing all the talking. Listen to what the employees are saying (and not saying). Sometimes what is unspoken weighs more than what is clearly articulated.
Take feedback seriously and offer an explanation why the company cannot implement their suggestions, if that is the case. If the employees seem to be timid in giving comments, consider the company’s attitude toward receiving feedback. It is possible that the employees feel hostility from management whenever they offer criticism.
3. Recognize good work
When it comes to giving feedback, most managers are quick to point out the negative. Although constructive criticism can be a tool for helping an employee improve his performance, it still feels good to hear the good things. When delivering positive feedback, make sure that it’s specific (“Your competitive analysis helped us develop a new product that the competition doesn’t have.) and close to the time when the positive behavior was shown.
However, there are times when negative feedback is necessary. When delivering negative feedback, find a private place where you can discuss the areas for improvement. Be specific in your comments, just as you would in giving positive feedback.
4. Aim for brevity
Efficient communication is about delivering your message in the most succinct way possible. It’s about showing respect to employees and their busy schedules. Whenever possible, say only what is necessary. Remember, brevity is beautiful.
5. Establish a means of communicating
Your office culture determines the medium for your message. Although email is acceptable, nothing beats face-to-face communication. Coaching and counseling require a person’s undivided attention and are best for in-person meetings.
Moreover, written messages can be construed differently. That said, the message is best delivered electronically if it’s more of an FYI and does not require input. Urgent matters, however, should be conveyed in person. Email often lacks the context and the tone present in verbal communication. Because of this, the messages do not often create an impact among employees.
Employees want to know that their contributions matter. It’s hard for them to see how their involvement helps the company reach its goals if managers don’t reach out to communicate this. Managers have the responsibility of creating a shared vision for their team.
Medical Office Lease in Los Angeles
Boulevard Medical Properties helps tenants find the perfect space for their medical lease in Los Angeles. Contact Boulevard LA today to set an appointment.
Have you ever tried to focus on a task only to find your attention waning? We’ve all been there, and it’s not entirely your fault if you can’t seem to get anything done. When it comes to productivity, motivation is only a part of the equation. You have to listen to your body to know which times you’re going to be most productive.
For more information on successfully running a medical practice and finding the perfect medical office lease in Los Angeles, contact the experts at Boulevard Medical Properties.
Working with Your Ultradian Rhythm
Most of us are familiar with the Circadian Rhythm, the 24-hour cycle when we shift between wakefulness and sleep. Within the cycle are shorter blocks of time when we feel most productive.
It’s called the ultradian cycle—the time when we should spend more time doing the most important tasks of the day.
What does the ultradian cycle have to do with productivity?
The ultradian cycle is a 90-minute block of time when we experience heightened focus. Since our concentration is the highest during this time, it makes sense to do the most important tasks of the day. Tasks that require critical thinking, problem solving, and strategizing are best tackled during this time.
After the 90-minute sprint, you can still do some more work, but your focus will be on a slump. This is the best time to schedule routine work and other tasks that do not require a lot of thinking.
As the ultradian cycle does not come at the same time for everyone, it helps to know when heightened concentration ebbs and flows. Here’s how you can determine the most and least productive hours of your day:
1. Create an energy map
Night owl or early bird? We sometimes use this as basis for when we’re most productive. But this leaves a lot of room for error (and disappointment) as it doesn’t reflect when your energy and focus are at their highest.
To find out when you are most likely to get things done, record your energy and concentration levels in hourly intervals. You can use either a journal or spreadsheet for recording your data. Do this for a couple of weeks—you will eventually see a pattern that reflects your most and least productive days.
2. Identify when to perform your tasks
Which of your daily activities require the most concentration? Which activities can you perform on autopilot? The secret to becoming productive is working in sprints. During this time, you can combine critical-thinking tasks and low-energy activities to make the most of the 90-minute ultradian window. Schedule tasks that don’t require much energy after the challenging ones.
3. Create a tentative plan for the upcoming week
Every Friday, draft a schedule of your to-dos for the following week. Write down all the things you want to accomplish and assign them on a specific day. For example, you do a lot of creative thinking on Tuesdays at 10am. Schedule your most challenging activity at this time. Since you know from your energy map when your energy and focus are highest, take advantage of these hours to increase your productivity.
Expect interruptions to happen
Being productive comes at a different time for everyone, so it’s important to know when your ultradian cycle is. As much as you’d like to maximize your 90-minute work sprint, the reality is that interruptions are likely to happen during this time.
The bottom line is that productivity is more about learning how to work smarter. While you can’t force concentration, you can schedule your most challenging activities at a time when distractions are the lowest; making sure that it intersects with the time when your energy and focus are highest.
Medical Office Lease in Los Angeles
The Boulevard Investment Group helps medical professionals find the ideal medical office lease in Los Angeles for their practice. Get in touch today to find the perfect space for your office.
We spend about half of our waking hours at work, and that makes work an especially important place to be happy. Even if you never became the star athlete or movie star that you thought you would when you were 8, hopefully you are happy enough with your job and your co-workers to feel fulfilled and optimistic about your work life. By now you have probably discovered that one of the keys to feeling good during the workday is having a positive attitude. And, of course, positivity is contagious, as is negativity. Make sure you are contributing to your office’s good vibes with these tips.
Gratitude is a major subject in mindfulness meditation and in the field of Positive Psychology. Brain scans show that when people are instructed to think of things that they appreciate in their lives or are grateful for, the parts of their brains associated with happiness become active. Try to think of ways that you can practice gratefulness at work. What are you thankful for about the people you work with? One promising idea is to list “appreciations” as a standing agenda item during meetings. Individuals can speak about someone or something at work for which they are grateful, for instance, “I am grateful for John in IT for solving my computer problem. Without him I wouldn’t have been able to do my work.”
No matter what is going on around you, make a promise to yourself to preserve your positive attitude at all costs. According to the research on happiness, both positivity and negativity are contagious because of the mirror neurons in our brains. Don’t catch the negativity bug. Choose to be the beacon of positivity in your work environment.
Employee relationships can be a powerful reason to enjoy going to work. Further, having good relationships at work can make you more productive, and help you get through stressful times when you are under a lot of pressure. Make an effort to be friendly to your coworkers casually in the office, eat in the breakroom or cafeteria, or go out to lunch or for an after-work activity with a couple of the coworkers you know best. Try to make friends. When you are friends with your co-workers, your office environment will feel much more at ease and less staid.
Martin Seligman and other researchers in the field have found that when we are engaged with our work in a way that uses our strengths in new and innovative ways, we experience more happiness. Playing to your strengths at work also makes you feel more engaged and energized by what you are doing. With this knowledge, you can not only create more happiness within yourself but help your co-workers as well. How about starting meetings with a time for sharing accomplishments big and small? You can recognize each other’s strengths and what you have to learn from each other.
We all know how much better it feels to do something for a reason than to just perform a perfunctory action. People can experience an activity as meaningful when it resonates with their values, connects them with people they like, teaches them new skills, or produces new insights. From what we know about how the human brain works, the ability to create meaning is also enhanced by confronting challenges, emotional safety, and working under structure (but not micromanagement.) Most importantly, we can learn to create our own personal meaning when we watch and listen to experienced meaning-makers.
Rewards activate the pleasure centers in our brains, whether they are self-induced or given by someone else. Using small rewards to motivate yourself can make you happier and more productive. Self-induced rewards can be anything from taking a short walk, eating a snack, or calling a loved one to say hello. If you are the person in charge at your company, you can offer your employees incentives such as flexible working hours to motivate them and show you genuinely care. Make sure the rewards you are offering are considered important by your staff. You can circulate a survey to find out what your staff would value in a rewards program.
Why is it important to spread positive vibes at work? Your company culture depends on it! If you work in a fun, friendly, and meaningful place, you will be happier and better at your job. Make the positive decision to add to your workplace’s good vibes, and reap the rewards.
Medical Office Lease in Los Angeles
Boulevard LA offers options for the perfect medical office lease in Los Angeles. We have worked with a wide variety of medical professionals and understand that every client is unique. We would love to have your practice join our community. Call 818-882-5700 for a free quote.