Have you ever tried to focus on a task only to find your attention waning? We’ve all been there, and it’s not entirely your fault if you can’t seem to get anything done. When it comes to productivity, motivation is only a part of the equation. You have to listen to your body to know which times you’re going to be most productive.
For more information on successfully running a medical practice and finding the perfect medical office lease in Los Angeles, contact the experts at Boulevard Medical Properties.
Working with Your Ultradian Rhythm
Most of us are familiar with the Circadian Rhythm, the 24-hour cycle when we shift between wakefulness and sleep. Within the cycle are shorter blocks of time when we feel most productive.
It’s called the ultradian cycle—the time when we should spend more time doing the most important tasks of the day.
What does the ultradian cycle have to do with productivity?
The ultradian cycle is a 90-minute block of time when we experience heightened focus. Since our concentration is the highest during this time, it makes sense to do the most important tasks of the day. Tasks that require critical thinking, problem solving, and strategizing are best tackled during this time.
After the 90-minute sprint, you can still do some more work, but your focus will be on a slump. This is the best time to schedule routine work and other tasks that do not require a lot of thinking.
As the ultradian cycle does not come at the same time for everyone, it helps to know when heightened concentration ebbs and flows. Here’s how you can determine the most and least productive hours of your day:
1. Create an energy map
Night owl or early bird? We sometimes use this as basis for when we’re most productive. But this leaves a lot of room for error (and disappointment) as it doesn’t reflect when your energy and focus are at their highest.
To find out when you are most likely to get things done, record your energy and concentration levels in hourly intervals. You can use either a journal or spreadsheet for recording your data. Do this for a couple of weeks—you will eventually see a pattern that reflects your most and least productive days.
2. Identify when to perform your tasks
Which of your daily activities require the most concentration? Which activities can you perform on autopilot? The secret to becoming productive is working in sprints. During this time, you can combine critical-thinking tasks and low-energy activities to make the most of the 90-minute ultradian window. Schedule tasks that don’t require much energy after the challenging ones.
3. Create a tentative plan for the upcoming week
Every Friday, draft a schedule of your to-dos for the following week. Write down all the things you want to accomplish and assign them on a specific day. For example, you do a lot of creative thinking on Tuesdays at 10am. Schedule your most challenging activity at this time. Since you know from your energy map when your energy and focus are highest, take advantage of these hours to increase your productivity.
Expect interruptions to happen
Being productive comes at a different time for everyone, so it’s important to know when your ultradian cycle is. As much as you’d like to maximize your 90-minute work sprint, the reality is that interruptions are likely to happen during this time.
The bottom line is that productivity is more about learning how to work smarter. While you can’t force concentration, you can schedule your most challenging activities at a time when distractions are the lowest; making sure that it intersects with the time when your energy and focus are highest.
Medical Office Lease in Los Angeles
The Boulevard Investment Group helps medical professionals find the ideal medical office lease in Los Angeles for their practice. Get in touch today to find the perfect space for your office.
The new millennium brought a new style of office to the U.S. that took off with many technology companies and startups. It’s what’s known as the “open concept” or “open work space”. However, after more than 15 years have passed, the effects of this workspace structure are now being evaluated.
The open concept work space started in Germany decades ago, but it started to gain popularity in the United States around the year 2000. Companies like Google, Facebook, and eBay have all popularized this office layout. The idea behind it is to have an office space without cubicles, dividers or offices. Desk space would be open, where employees would be able to see other workers. The initial intention for this type of work environment was to encourage collaboration and a “team” environment among employees. By keeping the work space “open”, the hope was that this environment would keep communication and relationships between fellow coworkers open and friendly.
Downsides to the Open-Concept
One of the major goals that seemed to come out of the open concept office space was to create a place of employment that was fun and where employees wanted to come to work and were happy. While that may certainly be the case, there is one major flaw with the open concept. Thanks to a study of over 40,000 employees from over 300 companies with an open concept office space, it is very clear about one thing: the open office concept is killing productivity.
Productivity is an essential, key component to any successful business. You hire a certain amount of workforce with the expectation that you are getting 40 (or more) hours a week from your full-time employees. When this is gravely affected by countless interruptions, far too much socializing and “playtime”, the result can be disastrous. Even with an attempt to drown out potential noise distractions with headphones, it is impossible to avoid visual distractions that happen with the open concept office.
Another major downside to the open concept is chain of command and privacy. With the open floor design of the open concept, it is almost impossible to have privacy. Even if you went to another private office for a conversation, it can be difficult to do with all eyes looking up at you or noticing. Further, if you work in a shared office space with someone with whom you report to, this can often times become far too close or social of a relationship, making the supervisor to subordinate relationship challenging.
Evaluate Your Office Space
If you currently have an open concept office space, you may want to evaluate how the layout of your office is impacting worker productivity, as well as office morale. Take a look at how the layout may impact interruptions amongst employees and whether gossip or other conflicts within the office may potentially be resolved by being willing to give workers their own work space and begin to create a whole new working environment for you and your company.
If you are looking to open up your own office (or relocate to a new office space) and have been considering the open concept, you may wish to reconsider this type of office layout and its potential impact on your business.
Office Space in Los Angeles
If you are in the medical field and are looking to establish office space in Los Angeles, then look no further than Boulevard Medical Properties. Whether you want an open concept office, cubicles or private office space, we have assisted several practitioners in all areas of setting up their own dream office space. From expansion, lease negotiation, construction, and design, contact us today at (818) 882-5700 or you can also contact us online.