If your business is looking for office space but you aren’t sure how much you will need or you can’t find a space that is the right fit, you might want to consider sharing some office space. It might seem like an inconvenient concept but there are some advantages that could save you money and increase your productivity.
Perhaps the greatest benefit, especially if you are running a small business or you’re a lone proprietor, is the low overhead that comes from sharing the load with others. Community spaces offer some nice perks including space for networking, meetings and even some quiet space if that is what you require. You aren’t responsible for the full share of the rent, electricity, office furniture, cleaning costs, security, etc. You can budget appropriately and not have to worry about any unforeseen expenses.
Sharing office space also allows you to take advantage of an existing technology infrastructure rather than setting up your own. Technology can be an expense that is just out of reach for some small business owners so utilizing a shared space can be a great solution. Many shared spaces have on-site IT support so you can get up and running quickly and you have the help you need if something goes wrong. You can concentrate on your work instead of the costly infrastructure.
Another perk is the advantage of a short lease. Many shared spaces offer a variety of flexible options to choose from, especially if you only need the space for a few months or you grow quickly and need to make an adjustment. You typically don’t have to make a long-term commitment that could tie you to a lease that could end up costing you more in the long run.
Choosing to share some office space can also provide you with added security. Most spaces have some type of entrance technology that can track who has access and who comes and goes. And some buildings even have around-the-clock desk security. This can provide you and any of your employers with some peace of mind that the environment is safe.
Another benefit of sharing office space is the networking conversations that come from sharing a communal space. Getting to know those who share your space could provide some great partnerships and collaborative opportunities. For example, if you are a marketing professional, you might find yourself sharing a space with a graphic designer or web site designer. You can create a team of professionals to collaborate with on specific projects without having to actually hire a full-time staff.
Mentors, Resources and High-Level Collaboration
Some shared spaces have ties to local universities offering workshops, mentoring and other collaborative perks. Shared spaces also can provide inexpensive or free parking, conference and meeting space with long distance phone and internet access, office supplies like printers, scanners or copiers which can be expensive to purchase on your own, as well as a mailing address and even a receptionist in some locations.
Sharing an office space can help you to have a professional look as you start your business and allow you to develop some potentially beneficial partnerships. Another great benefit to consider is the fact that you will have some room to grow. You can form your team and have the space to develop in the way that best works for you.
Finding the Right Medical Office Lease in Los Angeles
If you are looking for the right space for your medical office, contact Boulevard Medical Properties now and schedule a consultation. The Boulevard team has the knowledge and expertise to point you in the right direction and get you into a medical office lease in Los Angeles that works for your practice.
The struggle to find the ideal office temperature is definitely real. In some offices, it can be a battle to control the thermostat; some are seemingly always freezing to death and others are perpetually hot. Many prepare their office spaces for battle by having sweaters, space heaters and fans to combat each temperature scenario.
But if everyone is so focused on the temperature, then productivity is bound to decrease. So, what is the ideal office temperature? Well, research has gone both ways over the years. And some say it depends on whether you are male or female.
It has long been believed that a cooler office would produce higher productivity. However, some studies over the last few years have proven that warmer just might be better.
According to a 2006 study done by the Helsinki University of Technology and the Lawrence Berkeley National Laboratory, “performance increases with temperature up to 69.8 to 71.6 degrees Fahrenheit. The highest productivity is at a temperature of around 71.6 degrees Fahrenheit.”
But a study conducted by Cornell University has found that productivity is best at about 77 degrees Fahrenheit. It does stand to reason that if people are so focused on how hot or cold they are, then productivity would be impacted. But, what other factors affect productivity?
Other Factors to Consider
A person’s weight has a lot to do with how they perceive temperature shifts. People who weigh more, or have a higher body mass index, tend to feel warmer faster. While those with a lower body mass index typically get colder more easily.
Age is also a factor in determining the ideal office temperature. Older workers, especially those over the age of 55, can be more easily impacted by colder temperatures. If you have an older workforce, you might want to consider bumping up that office temperature to keep them more productive and comfortable.
If your company has predominantly female employees, then this must be a consideration as well when determining the ideal office temperature. Women have a very different body chemistry and their metabolic rates are lower than men and they also tend to have more body fat which makes them warmer. This makes women more sensitive to warm temperature changes.
Building design is also a consideration when figuring out the ideal temperature. Does your office have large windows or high ceilings? Windows let in a lot of sunlight and can easily heat up a room. High ceilings can sometimes create poor air distribution which makes air conditioners work harder and longer. Sometimes knowing your building as well as your employees is the best bet in maintaining that ideal office temperature.
Probably the biggest factor impacting temperature is humidity. Ideal humidity levels are key to maintaining the ideal temperature. If the air has too much humidity, it could impact a worker’s ability to sweat, leading to heat exhaustion. However, if the humidity is too low, workers can have skin, throat and nasal passages that feel dry and uncomfortable. Ideally, the humidity level should be at about 40% for optimal comfort year-round.
Finding the Right Medical Office Lease in Los Angeles
Finding the right office space can also be a key factor in temperature maintenance. As mentioned previously, knowing and understanding how your building works is sometimes just as important as knowing the makeup of your workforce.
If you are looking for the right medical office lease in Los Angeles, contact Boulevard LA now and schedule a consultation. The Boulevard LA team has the knowledge and expertise to point you in the right direction and get you into a space that works for your organization.
Whether you’re moving an existing medical practice, opening a new location of an existing practice, or opening a new practice for the first time, finding the right space for your medical office can be overwhelming. There are so many things about the office space that have to be just right, and it can feel impossible to know how to choose the best office for your practice. Thankfully, Boulevard Medical Properties is here to help. Over time, we’ve discovered the most important factors to consider when choosing a new medical office space, and we’ve assembled them here to help you.
Obviously, the cost to lease is important, but affordability goes beyond just the sticker price. A space with a higher price may actually be cheaper per rent, or may come with more support from the property owner in the form of services like property maintenance or pest control. A medical office space available at a lower cost may be cheaper because the location is not as profitable. In short, remember that neither cheaper or costlier guarantees a better medical office space, so when choosing a new office space, conduct a thorough cost-benefit analysis.
The importance of an attractive medical office is often overlooked, but the look of your office communicates a message to both patients and potential employees on both the inside and out. A well-kept, attractive, and secure feeling medical office can make patients feel confident about the credibility of the practice and the quality of the care that they will receive there. Inversely, a dirty or unattractive office can drive patients away. Your office also conveys a sense of the type of workplace your office is to potential staff members. Medical professionals have options, so don’t drive away the best with an unpleasing office.
Accessibility can mean two things. First, is it easy for patients of all kinds to find your office? Second, is it easy for patients with disabilities or limited mobility to find, enter, and move around your office? Offices should generally be located near major roads or thoroughfares, and ideally no more than two turns from a highway, if there is one nearby. Remember, many of your patients won’t feel well, so you don’t want them to have to do extra work. Being close to major roads also gives your office exposure just by people driving by. Once your patients have located your office, do they have convenient and ample parking, including handicap parking? Is there a ramp for your less mobile patients? If needed, are there enough elevators and stairways so patients can easily access their needed floor without a long wait?
Obviously you don’t want your medical office located around a bunch of competing practices, but it’s not that simple. In addition to checking the professional to population ratio areas around potential medical office spaces, you will also want to consider where specifically competitors are located and how aggressive and effective their marketing campaigns are. This can reveal some insights you might have missed otherwise. For example, areas with high income levels can often be over-saturated with healthcare providers while nearby middle or even lower income areas are largely un-serviced, providing a plentiful stream of patients for the practice that begins to service these areas.
Furthermore, potential competition is not the only reason you should know about surrounding medical care providers. Locations near complementary healthcare providers can be incredibly profitable for medical practices. Locating your practice near providers that offer complementary healthcare services and developing relationships with these providers can allow for inter-referring patients, providing advantages to all practices involved. Traditionally, this has meant locating practices near hospitals, but as more and more procedures are being performed as outpatient procedures, it has become possible for healthcare practices to develop these kinds of relationships farther away from hospitals, allowing for lower lease rates.
Get Help from the Professionals
No matter what kind of medical office space you’re looking for, you don’t have to search on your own. Boulevard Medical Properties can help you find a new medical office space based on your practice’s needs and goals, helping your practice to grow and expand. Regardless of where you are in the process, what you need from a new medical office space, and why you’re looking, Boulevard LA can help you get the perfect medical office space for your practice. Contact Boulevard LA today to schedule your consultation.
Running an effective and successful practice can be a struggle for even the highest skilled professionals in the medical field. Technology is constantly advancing and so many things in healthcare change frequently so professionals need to be attentive in order to run a medical practice smoothly and successfully. But even if you feel like you have mastered it, there is always room for improvement. Take a look at these 5 medical office tips to make your practice more efficient and see if you can apply them to your office.
1. Pay Attention to the Front Desk
The front desk is the first thing patients will see when they walk in. Whoever is managing the desk will be the patients first impression of the practice and ultimately a large decision in whether or not they will continue to go back to that office. Patient satisfaction is key and can tell you whether you need to change the dynamics of your staff or continue what is working. The person managing the front desk should be able to handle insurance verification and co-payments in a well-organized manner. It is important that the person who is at the front desk can multitask in order to keep the front running smoothly and timely. By having qualified staff at the front, patients will be satisfied and so will the rest of the staff and physicians because they will not have to pick up any slack.
2. Consider Online Tech Tools
There are so many options available for you to do procedures online instead of inside your office. You can look into many like the ones below:
Online appointment bookings
Lab and test results postings and notifications
Billing, insurance and registration information
Medical history information
Secure messaging as another form of communication
These are good options to consider because they could be a more efficient use of time and resources. Many medical practices are using online appointment bookings because they allow for staff to do other things than booking appointments. This tool also helps maintain a schedule which is very important for patients and physicians. They may be expensive but they will most likely increase your revenue in the future.
3. Take Full Advantage of Staff Productivity
You can do this by making sure you have the right number of staff in the right area. You can ensure tasks are being done in the appropriate amount of time by implementing time checks. Although they may seem micromanaging at first, they are a good way to guarantee efficiency and organization for the entire staff. Time checks can be used as another source of communication and organization.
Make sure responsibilities match the skill level of your employees. For example, nurses can be doing something more resourceful with their time than stocking closets or rooms with supplies. They can do something within their license rather than clerical work that another employee who gets paid less can do. Always be sure to reference the level of license in order to keep your practice running as smooth and effectively as possible.
Cross-training staff is always a great thing to do so you have multiple people trained in different areas. This is helpful when an employee calls out because instead of scrambling, another employee can simply step in and help out. Cross-training is not that difficult to accomplish, you just have your employees shadow other employees for a day or as long as it takes. Among medical office tips, this remains the most important.
4. Add Staff as Needed
Don’t be afraid to add staff if it is necessary. We have all been kept waiting many times at many different places but your doctor’s office is not a place you want to experience that. You do not want to keep patients waiting or be buried in paperwork throughout the day or at the end of it. By hiring staff, the physician is able to see more patients because the practice runs smoother and they have less paperwork to do. This will ensure the happiness of the employees and patients.
5. Keep Your Exam Room Organized
There are a lot of things from printer stands to filing cabinets that are crammed into medical offices. To keep the office running efficiently, you need to make sure that all the things in the office are arranged and organized. Identify any areas where storage is needed and make sure all items are clearly labeled and ready for physicians and staff to access for top operational efficiency. Maintain a simple layout for the exam room. Instead of wasting time by searching for things, you will be able to efficiently do your job.
Schedule a Consultation
Considering the space and operations for your medical practice can be challenging, with multiple factors influencing your day-to-day operations and accessibility law requirements. Moving medical properties can be a positive experience for you and your patients, provided you take the necessary steps to ensure all processes are executed smoothly. Whether you are starting from scratch or in the early stages of planning your move, Boulevard LA has the expertise and knowledge to help guide you. Schedule an appointment here today.
The blueprint of medical office spaces has long-term effects — for better or worse. An effectively constructed medical office can significantly increase the satisfaction of patients, physicians, and staff. If can also have dramatic effects on practice efficiency, productivity and profitability. To help you get started, we have outlined short- and long-term benefits of a well-designed medical office blueprint.
6 Benefits of a Medical Office Blueprint and Planning
Convenience. An effective office layout factors in the functions of each department and their inter-dependability. For instance, it might make sense to group employees who process patient information to patient services so that these employees can consult with each other as needed. Grouping employees who do the same or related work helps to ensure that documents and papers will be shared and processed in a timely and efficient manner.
If you plan to redesign your medical office space, make a list of key tasks all personnel perform, such as speaking to customers on the telephone, examining the patients, or producing invoices. The list will serve as a reference when you begin mapping out the new blueprint.
Efficient Workplace. An effective layout provides employees with the space and resources they need to complete assigned tasks. Work surfaces should be large enough to accommodate files, equipment, and/or tools. The use of comfortable chairs and adequate lighting may reduce anxiety and muscle aches and pains, which can hurt productivity.
Cost Efficiency. In contemplating a major expense, it is important to compare initial costs to long-term benefits. For example, exam rooms. Should adjacent exam rooms be mirror images or identical? Mirror images reduce construction costs by having the plumbing for both rooms in a single wall. Identical exam rooms allow physicians and their staff to develop and take advantage of reflexive knowledge of the location of supplies and equipment.
0.5 minutes/physician x 20 patients/day = 10 minutes saved/day/physician
That is 50 minutes/week/physician, or
Three hours and 20 minutes/physician/month
At this rate, the productivity gains will quickly cover the extra plumbing costs.
Traffic Flow. Productivity is enhanced with every step you save. An effective office layout is designed with a circular traffic flow in mind that leads from the waiting room through reception to exam rooms and back out the reception. This promotes fluidity, less congestion, and a linear flow. Nothing is worse than showing up for an appointment and having no idea where to go. Be sure to design the office considering foot traffic flow. Your patients are more likely to have a seamless end-to-end experience during their stay and not wander off to restricted areas.
On and Off Set Behavior. Nothing is worse than a waiting patient seeing his or her physician arrive later than scheduled. It is even worse when patients do not understand why the physician or staff may not be available to immediately begin seeing patients.
Creating a separate entrance for physicians and staff separates “off set” and “on set” behavior and allows a physician to enter and exit as needed. It increases employee satisfaction and morale. Staff can laugh, talk about their day or plan for the evening, and not be concerned about the impression on patients. Once the physician and staff is on set, full attention and care is provided.
Confidentiality in Space & Design. Medical records and consultations are of upmost confidentiality. To respect the privacy of your patients, office and storage space should be out of patients’ view, with exception to the reception area. Administrative staff need to store all private patient information, diagnoses, billing, treatments or medications in a secure file. Doctors and technicians need separate, additional rooms for testing so patients have privacy when services are administered.
Starting a dental practice is an exciting new chapter of your career, but careful planning is required to set realistic expectations and future growth. Whether you are starting your practice from scratch or purchasing an existing one, our guide will help you get started.
5 Ways to a Successful Dental Practice
Do Your Research
Building a brand is no easy task; it is an investment. A huge factor when it comes to branding and managing your business is understanding who your demographic and audience is. One too few dentists think of research as the backbone to their business decision. For example, some choose to locate their practice near their homes. They fail to research each potential location and its invaluable properties.
Competition. Research and consider how many other physicians are in the area.
Economic Factors: Does it support industries, schools or government offices? What is the income bracket of the neighborhood (i.e. Medicare and Medicaid population)?
Demographic: Understand your community and market (i.e. population, age, sex, race and educational factors of the area).
Availability of Space: What is the real estate available for medical office space? Will you have to lease non-medical space?
Build an Online Presence
The internet is an invaluable resource for both your dental practice and your patients. It is the digital hub of information, knowledge, and communication. Consider an agency to create a website, manage social and content marketing services, optimize your site to ensure it ranks in the best possible positions. Make sure your site is informative, intuitive, easy to navigate, and also provides potential patients with a means of communication.
Digitize your services and communication portals. Innovative medical professionals value and understand that most patients use the internet to research services and medical concerns. They are also savvy about how their patients use smartphones and tablets, so stay updated and connected with your patients and community with a touch of a screen. Create a personalized portal to provide patients with sensitive information about lab results and prescriptions. Allow patients to book appointments straight from the app or website for more convenience.
There are numerous ways to expand your practice with the use of digital services. Before you decide which strategy to implement, assess your competitors and their strategies. Identify what features and services are lacking on their end and build upon that for your practice.
If time is of the essence, you could outsource the work to trained professionals. Consultants and third party professionals can focus on the technical side of the practice as you continue to work on it operations and patient services.
Hire Good Staff
A dental practice is a delicate ecosystem. Every person and environment impacts the efficiency, service, and quality of a patient’s experience. Your staff, for example, is the front line of your medical practice. Patients will choose you or lose you based on who you hire. A rude front-office receptionist can devastate and stump the growth of your practice.
It is also important to evaluate your resources and decide if your additional hires are necessary. While your staff is one of your greatest assets, they are also one of your biggest expenses. Take time to review and analyze your current IT capabilities and see if adding additional staff is necessary and/or if new software can improve your patient service and efficiency.
Build Authentic Relationships
Going to the dentist is scary enough without feeling like the person with their hands in your mouth is a complete stranger. To reduce patient anxiety, get involved at local events, sponsor a youth sports league or hold your own charity drive. Let your patients get to know you, your team, and your passions. The relationship you build with your patients can help relieve any barriers and negative concerns.
If time is limited outside of the practice, connect with your patients in-office. For example, you may decide to share a recent weekend outing with the family or chat about a favorite TV show. Discussing these seemingly insignificant topics builds a connection with your patient, thus breaking down — or at least, lowering — their feelings of anxiety or stress.
Incorporated business has tax benefits, such as deductions in medical insurance, travel expense and daily business expenses. You can also deduct your business losses, which is more difficult if you are a sole proprietor. Income earned as a corporation is not subject to Social Security taxes, only the portion you take home as salary. Lastly, corporations tend to be taxed at a lower rate than self-employed business owners.
Schedule a Consultation
Starting your own dental practice is an exciting new chapter in your life, but planning, research and execution is vital to your success. Whether you are starting from scratch or purchasing an existing one, Boulevard Medical Properties has the expertise and knowledge to help guide you. Contact us today.