Cinco de Mayo Party Ideas for the Office

Office celebrations can be a lot of fun, but they’re also great for improving the productivity of your office. Office parties improve morale by giving you a chance to make sure your medical office knows how much you appreciate them and the work they do, and by giving your staff a chance to relax and bond with each other, increasing teamwork and group cohesion in your office. With Cinco de Mayo right around the corner, now is a great time to throw together an office party that is both fun and helpful for your practice. Let’s take a look at some of the best Cinco de Mayo party ideas for your office this year.

Festive Food and Drink

Food and drink are the best parts of any part, but for many of us, Cinco de Mayo brings to mind images of margaritas and imported beers. These drinks are best enjoyed after your medical practice closes, but that doesn’t mean there aren’t plenty of options for your office’s Cinco de Mayo festivities. For more work appropriate fare, alcohol free margaritas (though you may want to keep these out of sight of your patients to avoid awkward questions) and, of course, traditional Mexican foods and their Tex-Mex cousins tend to be major crowd pleasers. Mexican colas, which use real cane sugar instead of corn syrup can also be a hit. Guacamole, salsa, and queso are all great snack options to keep in your break room for staff to grab when they have a chance.

For a more comprehensive option, try a lunchtime taco, nacho, or burrito bar for your staff. This can be quickly, easily, and inexpensively whipped up by you or a staff volunteer, or you can splurge a little and have a local restaurant cater for extra authenticity and even less effort. If you really don’t want to go without. Don’t forget to be sensitive to any staff members with dietary limitations by incorporating alternative choices that they can eat, dairy or gluten free options for any staff members with dietary limitations.

Create the Right Atmosphere

Aside from food and beverages, decor is the most important part of any party or celebration. You can go all out with carefully placed sombreros, a hanging Mexican flag, and lights and Mexico and Cinco de Mayo themed banners strung up around your office. Alternatively, for a thriftier approach, simply use store bought or even homemade decorations in the colors of the Mexican flag: red, green, and white.

Don’t forget to choose the right music to finish off your fun and festive atmosphere. Traditionally, Cinco de Mayo is celebrated with mariachi music, but for a more modern take, try a Mexican pop radio station, either through standard publicly accessible radio stations or through your medical practice’s internet radio provider.

Be Culturally Sensitive

Remember that Cinco de Mayo is a culturally significant holiday, so try learning a bit about the history of the holiday so you know why you are even celebrating in the first place. Cinco de Mayo celebrates the unexpected victory of the Mexican army over the French in 1862 at the Battle of Puebla during the Franco-Mexican War. In Mexico, Cinco de Mayo is a relatively minor holiday, but it later became a way for Mexican-Americans to celebrate their Mexican culture and pride and has now become a celebration of Mexican culture in general throughout much of the United States. Recognize and appreciate this history – and keep your office party classy – by avoiding the stereotypes and hurtful jokes that are found in many Cinco de Mayo celebrations.

Celebrate Throughout the Year

Cinco de Mayo may only come around once a year, but there are plenty of holidays that you can celebrate at your office to create a festive atmosphere, have fun at work, and keep your medical practice’s staff’s morale high. For more office party ideas, see our guides for celebrating Easter and Saint Patrick’s Day in your medical office.

Boulevard Medical Properties

Even the medical practice with the best Cinco de Mayo party ideas needs the right office space. That’s where Boulevard Medical Properties comes in. Boulevard LA is a Los Angeles based medical property specialist that can help your practice through the entire moving process, from finding a property to moving in. We can even help you develop an eco-friendly medical practice. Whether you are interested in expanding your practice into an additional location or want to move into a new space entirely, Boulevard LA has the experience and skilled staff to help, so contact our office today.

The Importance of a Good Receptionist

Some people consider the receptionist to be the most important staff member, or at least the most significant in determining how smoothly, effectively, and successfully an office runs. There’s even a holiday set aside for appreciating and honoring receptionists. But what makes a skilled and personable receptionist so essential? Read on to find out what traits a good receptionist should have, what to look for in a receptionist, and why they are so vital to the success of your office or medical practice.

Your Office’s First Impression

When considering what to look for in a receptionist, one must think about representation. Every member of your staff is a brand representative for your medical practice, whose behavior and appearance reflect on the entire practice. As your receptionist is generally the first face that patients see when they walk into your office and is the first point of contact when patients call, it is of the utmost importance that they make a great first impression. Your receptionist should have a professional appearance that makes him or her seem approachable and friendly. They should greet patients as soon as they walk through the door and interact with them in a polite, helpful, and friendly manner. A good receptionist should also have the knowledge to be able to answer patient’s questions. Most importantly, all of these things should be true at all times. Even during busy times or bad days, it is the receptionist’s job to project an air of helpfulness and positivity to all patients, both in person and over the phone.

Office Coordination

As the primary point of contact for the office, communication makes up a huge portion of a receptionist’s job. Your receptionist will need to facilitate communication between members of your medical practice’s staff, as well as between the office and its patients, payors, and vendors. The information that your receptionist provides will rarely be questioned, so accuracy is essential to prevent complicated and damaging mix ups. Your receptionist should be able to keep their cool under fire, communicating calmly and effectively, even when faced with a difficult patient or a tricky problem with a vendor. They should be able to manage a ringing phone, rapidly filling inbox, and growing line at her desk in a way that handles all inquiries as quickly as possible, while still making sure that every patient feels valued and every issue is resolved smoothly. Patients should never feel rushed by your receptionist, who should instead be a careful and conscientious listener. Your receptionist should also carefully maintain a calendar for the office and send out reminders before any important events, as well as be able to clearly distribute information to office staff and patients.

“Jack-of-All Trades” Capability

Because your receptionist works with everyone in your practice to facilitate communication and coordinate tasks, he or she needs to know everything that’s going on in your office and what everyone’s job is. This makes your receptionist a vital resource for team members who need information or support from another part of the team. This generalized knowledge and wide range of skills also makes your receptionist a valuable extra set of hands when you are short staffed or simply have an office to do list that has gotten a little too lengthy. Your receptionist can help plan upcoming events, manage the creation and distribution of promotional materials, handle mailing, restock storage areas, straighten up untidy spaces, and contact patients, payers, and vendors. A particularly experienced receptionist may even be able to assist more senior employees in their work. This jack-of-all trades mentality is what to look for in a receptionist.

Problem Solving

Your receptionist’s wide range of skills and abilities also makes them resourceful and flexible, ideal traits for problem solving. Your receptionist is often the first person in your office to encounter a tricky problem, whether it’s a problem with a vendor or an irate patient. A good receptionist is able to think quickly and creatively to resolve the issue in a way that keeps your practice running as smoothly as possible and makes both your patients and your staff confident and comfortable. In some situations, you may not even realize that a problem occurred in the first place!

Get More Help for Your Office

What to look for in a receptionist and understanding why they are so important can be very professionally enlightening. An excellent receptionist is key to running a successful and effective office or medical practice, but even the world’s best receptionist can’t help with every possible issue, like moving or expanding your medical office. That’s where Boulevard Medical Properties comes in. Boulevard LA is a Los Angeles based medical property specialist that can help your practice through the entire moving process, from finding a property to moving in. We can even help you develop an eco-friendly medical practice. Whether you are interested in expanding your practice into an additional location or want to move into a new space entirely, Boulevard LA has the experience and skilled staff to help, so contact our office today.

Your Checklist For Moving a Medical Office

You have found a great new space for your medical practice. You’ve even picked out the day or days that you will be moving offices. This can be a very exciting time for a medical practice, but it can also be overwhelming. Even for the most organized and prepared medical practice, it can be very easy to inadvertently let things slip through the cracks during the moving process, leading to excess stress or disaster later. If you’re moving your medical practice, try using this handy moving checklist to help keep your organized throughout the moving process.

Let Employees Know

You may have talked to some of your employees during the moving process, but don’t take for granted that the news has been passed around the office. Hold a meeting or send out a memo to make sure that all staff members are on the same page. Keep everyone updated about the process and send out reminders about upcoming deadlines to do with the moving process.

Let Payers Know

To ensure that revenue continues to flow in smoothly, let payers, such as Medicare and insurance companies, know about the move as soon as you have your new address. Different payers will have different requirements for what needs to be done to keep up with credentials, so be sure to communicate with payers to find out exactly what you need to do to make the process as smooth as possible.

Let Patients Know

Finally, let all your patients know that you’ll be moving offices. There are a number of form letters available that can be used, or make the message personal by composing your own. To make sure that every patient finds out, communicate to every single patient, even those in the same family or household, using all methods of communication that you can. Remember to include the new address, directions or a basic idea of the practice’s new location, and any new contact information that goes with the office, such as a new telephone number.

Establish an Inventory

It’s easy enough to misplace things in a residential move, but with medical offices the stakes are high. You’ll be moving expensive equipment, sensitive documents, and controlled substances. It’s important to have a complete, detailed record of all items you’ll be moving, including who’s responsible for transporting them between locations to avoid mix ups. You can also take this opportunity to get rid of any outdated technology or equipment or things you simply don’t use.

Have Utilities Transferred

Well ahead of the move, let utility companies know about your move, including the date and new address. Don’t forget to check utilities the day you move in to make sure everything is working before you start receiving patients in your practice’s new location.

Update Marketing Materials

Next, you’ll want to make sure that all of your information is correct to allow new patients to find and contact you. Change your practice’s website and update any business cards, fliers, and stationary. Inform the phone book publisher of your new address and contact information so that it can be updated in future copies, and let any directory websites know about the change to your address and any contact information.

Remind Patients with Upcoming Appointments

The last thing you need while adjusting to your new office space is for patients to not show up in the right place. Send out postcards or make phone calls (or, even better, do both) to remind patients with upcoming appointments of the location and provide them with directions to help make sure they show up to the right location on time for their appointment.

Order Signage

This is an easy step to forget, but it can make a big difference in how smoothly starting at your medical practice’s new location will be. Make sure you have clear signage for the exterior, clearly indicating the name of your practice, and making it obvious which building or unit you can be found in. You also want to have signage for the inside of your practice, clearly marking waiting rooms, exam rooms, and other spaces in your practice. You will also want to provide clear signage guiding patients to the exit, both for emergencies and for easily walking out of the practice. Mark where patients should check in, especially if there are multiple front desks for different purposes or patients, and check out.

Know Who to Ask for Help

Even with resources like this, moving offices isn’t easy, and neither is running a medical practice. Whether you’re looking to move medical practices, want to open a new location, need new medical equipment, or have any other issue or concern with your practice, contact Boulevard LA today. With our years of experience in assisting medical offices, both specialty and general, we can help your practice be all it can be.

10 Best Office Etiquette Tips for Your Medical Practice

Working in a medical office can be stressful, so it can be easy to let etiquette fall through the cracks. However, practicing proper etiquette is essential to ensuring that patients have an excellent experience in your office, helping you to retain and attract more patients. Here are some of the most effective office etiquette tips to help you and the staff of your medical office remember to stay at the top of your game.

1. Maintain a Professional Appearance

The way you look makes your first impression, so each member of your staff should keep a professional looking appearance at all times. Create and enforce a dress code among staff. This can be as casual or formal as you’d like. What’s most important is that all staff members are clean, tidy, and approachable-looking.

2. Use a Welcoming Greeting

Desk staff should greet patients as soon as they walk in the door. Other staff members should greet patients by name, introduce themselves by name and position, and inform the patient as to what steps and procedures they’ll be going through. Staff should do this even if they are wearing a name tag, which they should be doing at all times.

3. Remember Body Language

Office etiquette is all about impressions. Smile and make eye contact when first greeting a patient, and continue to make eye contact throughout the appointment to assure the patient that they have your full attention. Try not to slouch or fidget, and don’t move suddenly. Make it clear to patients with body words and body cues before you touch them.

4. Keep Patients in the Loop

Your patients want to know what’s going on during their appointment, especially if they’re one of the many people who are made anxious by medical appointments. If patients have to wait for a while, check in with them to ensure that they’re doing well and update them on when they’ll be seen. During the visit, let patients know what you’re doing before you do it, whether it’s taking vital signs, administering an injection, or taking a sample for a test.

5. Build a Rapport

Help put your patient at ease by opening your interaction with some small talk, such as about the weather, a recent holiday, or a major event in your community. This may seem like a waste of time, but helping patients relax into the interaction encourages them to open up to you about the medical problems that they are dealing with, which for some patients can be potentially awkward or embarrassing.

6. Be Present with Your Patients

Simply being in the room with your patients isn’t enough, medical professionals also need to be truly mentally present as well. With all the stresses of working in a medical office, it can also be easy to get distracted while spending time with patients. However, truly listening to the patient makes your patient feel more comfortable about the quality of their care and can also make the difference between a correct and incorrect diagnosis, so keep your focus on the patient, not on the screen of a device or your mental to do list.

7. Don’t Rush Patients

Take the time to allow patients to fully explain the reason for their visit, as well as ask any questions or voice any concerns they have about their treatment. This may extend your appointments a bit longer than you’d like, but it can also save time and improve the quality of the medical care you give by preventing follow ups or problems due to misunderstandings about how the patient should be taking a medication or caring for a health issue.

8. Keep Disagreements between Staff Under Wraps

No one gets along with all of their coworkers, so having disagreements between staff is totally normal and, assuming everyone handles the disagreement in a mature and respectful way, understandable. However, patients should never be able to detect strained relationships between staff members. This can create the appearance that your staff isn’t on the same page and make patients feel uncomfortable at your practice.

9. Make Arrangements for Follow Up

If your patient will need a follow up appointment or consultation at your practice, make sure someone in your office helps them to book that appointment before they leave the office. If patients have to schedule these appointments on their own, they often won’t. Patients that have more significant problems but don’t need a follow up appointment will still appreciate a follow up call. Put this on your calendar and have a staff member call to ensure that the patient is feeling better and getting the care they need.

10. Get Help When You Need It

While office etiquette is important, it’s not the only thing a medical practice needs to meet its potential and thrive while doing so. Whether you’re looking to move medical practices, want to open a new location, need new medical equipment, or have any other issue or concern with your practice, contact Boulevard LA today. With our years of experience in assisting medical offices, both specialty and general, we can help your practice be all it can be.

Best Office Easter Party Ideas

Easter is quickly approaching, and for many of us that means time spent with family, hunting eggs, and maybe going to church. For many of us spending time in the office before the holiday, the idea of an Easter celebration at work sounds good, but how can we celebrate in a way that’s inclusive and appropriate for the workplace?

Well, fortunately there are a number of office Easter party ideas that are fun and inclusive of people of all faiths and beliefs.

Celebrating in An Inclusive Way

One of the most important things about any office event is for everyone involved to feel included and accepted. For this reason, it’s best to avoid any of the religious significance of the holiday, and to instead focus on the more secular aspects of the day, such as Easter Eggs, the Easter Bunny, and the general celebration of spring. You can also plan a company picnic or barbeque, because let’s face it, everyone loves a free lunch.

It’s important from both a legal and social perspective to include everyone in the fun, no matter their personal belief system. Towards that end, here are some things you can do that are fun for everyone.

Organizing an Office Egg Hunt

When you get right down to it, the most important aspect of typical Easter celebrations is the act of coming together with family and friends.

One of the best office Easter party ideas is to organize an office egg hunt for the children of your employees, or for local kids, or even for your patient’s families. If this sounds like something that would work in your office, try asking around and gauging interest. You don’t want to have an egg hunt and no kids to go hunting…unless you want to do an Easter egg hunt for adults, which is totally fine too.

You can do this indoors or out, just make sure you use candy instead of real eggs (you don’t want an unfound egg going bad in your waiting room), and be sensitive to any potential allergens such as gluten, or nuts.

Bringing Out the Easter Bunny

You may also want to schedule a visit from the Easter Bunny, either instead of or in conjunction with an egg hunt. There are a number of places that will rent or sell an Easter Bunny costume, and some will even provide performers. You can let the little ones take pictures with the Easter Bunny, or have Easter Baskets ready for everyone. Of course, you may want to do the baskets anyway, because everyone loves getting treats.

Spring is In the Air

If you want to do something as a general celebration of spring, it’s hard to go wrong with an office picnic or barbeque. Reserve a place at a local park, or just outside your office and get out and enjoy the beautiful spring weather.

Catering is fine for a small office, but if you have a bigger office you may want to do things potluck style to keep costs down.

You may also want to plan some games, or have a few things like lawn darts (the updated kind that uses beanbags, not the banned version with metal spikes). This makes for not only great fun, but also a lovely bonding experience for everyone present.

Renting Medical Space with Boulevard LA

After you are done cleaning up after any one of these unique office Easter party ideas, you’ll be back to business. If your practice needs a home, or you are just looking to expand, contact Boulevard LA today. We offer a number of locations that are suitable for medical practices of all kinds. We have years of experience finding suitable spaces for specialty offices and general practices, so schedule a meeting today to see what we can do to get you into the perfect medical office space for you and your practice.

The Medical Benefits of Music for Your Practice

No one enjoys spending time in the waiting room, so it only makes sense for medical offices to do what they can to make the experience a bit more pleasurable. Magazines, televisions, and attractive decor are often used to make the waiting room experience easier and less boring for patients, but they are not the only things medical professionals can do to make patients’ time in the waiting room more bearable. The right music, such as jazz, classical, or light rock, can also make a big difference in the patient experience for your practice, and for more reasons than just making the waiting room more pleasant. Read on to discover a few of the amazing medical benefits of music for your practice.

Create a Pleasant Atmosphere

Of course any medical staff wants to make their practice more enjoyable for patients. You care about your patients’ well-being, so naturally you want them to have a positive experience in your medical office. However, you also know that your patients have options, so it is also essential to give them every possible reason to choose your medical practice rather than a competitor for their health care needs. Music is one way to create an enjoyable and pleasant environment in your office that gives you an edge over other practices. Remember, music doesn’t have to be limited to waiting rooms. Playing it in halls and exams rooms can help even the most uncomfortable aspects of a medical appointment a bit more enjoyable and memorable for your patients.

Help Patients Relax

Going to the doctor can be stressful. Taking time off work, finding parking in a busy area, and visiting a new doctor can all give even the most level-headed patients high stress levels before their appointments. This on top of existing illness or medical issues can make any person feel uncomfortable to say the least. Music in the waiting room can help patients wind down before their appointment. This is not only helpful for putting your patients at ease, but also has the added bonus of helping your medical staff get more accurate readings for vital signs affected by stress, like heart rate and blood pressure.

Other patients have anxiety or phobias about doctors or medical care in general. Having soothing music playing in treatment areas can make a huge difference in these patients’ anxiety levels and encourage them to use your practice in the future. Of course, this benefits the practice in that more business is always helpful, but it can also make a huge difference for the patients’ health and quality of life, as patients with these sorts of anxieties often elect to avoid medical care in general to avoid the fear and anxiety that accompanies it rather than seeking medical help for potentially serious health issues.

Reap the Medical Benefits of Music

Music is used in therapy for a reason. Music has been shown to aid health, and as we’ve discussed, lower stress. Studies indicate that music triggers the release of endorphins and immunoglobulins, which help patients heal more effectively. In general, the music that most effectively provides medical benefits includes elements such as:

• A slow and stable tempo
• Absence of percussive and accented rhythms
• Low volume level and soft dynamics
• Connected melodies
• Gentle timbre
• Simple harmonic or chord progressions

Of course, music over the audio system of a medical office is no replacement for music therapy conducted by a trained professional, however playing music throughout your office may help provide your patients and staff with some of the soothing medical benefits of music.

Professional Consultation for Your Medical Office

Music is just one way to create an attractive, relaxing, and efficient medical office space. For more ways to improve your office space browse our website or, if you’re looking for a more major medical office overhaul, set up a consultation with Boulevard Medical Properties. Boulevard Medical Properties can help you find a new medical office space based on your practice’s needs and goals, helping your practice to grow and expand. Regardless of if you’re just starting the moving process or almost finished, or what you need from a new medical office space, Boulevard LA can help you get the perfect medical office space for your practice. Contact Boulevard LA today to schedule your consultation.

Effective Medical Office Scheduling

Running a medical practice of any kind can be stressful and hectic, but using effective medical office scheduling strategies can help everything in your practice run a little smoother. Careful and effective scheduling ensures that everyone in the office, both staff and patients, are on the same page and know what to expect out of each and every day. Whether your office struggles with effective scheduling or is just looking to streamline the scheduling process, try implementing these tips to have your office running smoother than ever.

Start on Time

This may seem obvious, but few practices actually start the first appointment of the day at the time it is scheduled for. The first patient of the day is normally scheduled for 8 o’clock, but isn’t usually with the physician until 20 minutes later, even in a great practice. This isn’t usually because of a lazy or tardy staff, it’s because both patients and staff, including physicians, fail to account for the intake work before the appointment begins. Give patients an arrival time about 20 minutes before their appointment begins to allow for paperwork, insurance processing, and, if necessary, pre-payment. New patients may need even more time.

Choose Appointment Times to Maximize Effectiveness

Placing appointments for patients with similar conditions or procedure types on the same day or within the same time of day can help physicians make diagnoses and conduct quicker appointments by allowing them to stay in the same mindset across several appointments, rather than having to refresh their thought process for each appointment.

Schedulers may also want to consider prioritizing patients with more complex appointments. Try to book patients with complicated needs as soon as possible, and manage uncomplicated issues through group visits outside the office via phone or email. Though financial benefits from uncomplicated patients are lessened, you maximize the return from complex appointments, and increase the chances that uncomplicated patients will come to your office when they have more significant needs. On the other hand, if patients have to go elsewhere to get a timely appointment to address their serious issues, they may choose not to come back for minor needs.

Use Modified Wave Scheduling

Modified wave scheduling is a strategy of medical office scheduling that helps keep practices running on time even if they fall behind at some point during the day. This strategy involves booking multiple appointments at the beginning of the hour and leaving a buffer period at the end of the hour. At the beginning of the hour, long and short visits are scheduled simultaneously in pairs. The medical assistant rooms the patient with the short visit first and while the physician is with that patients, conducts the work up for the long visit patients, so that the long visit patient is ready to see the physician around the same time as the physician finishes with the short visit patient.

This more effectively uses the time that MAs and other support staff spend on visit preparation. Short appointments can also be booked during long appointments that don’t require the physician’s presence at all times. For example, a physician can conduct a short visit while a patient with long visit is having an x-ray performed. The emptier back end of the hour is used for catch up if patients show up late, appointments run long, or other unpredictable delays occur.

Respect Your Patients

Remember that your patients have taken time out of their own busy schedules, including many taking time off of work, to prioritize their health and come in to your office. Respect them, their schedules, and their choice to take care of themselves by striving to help them get in and out of your practice as quickly as possible without making patients feel rushed. All medical professionals in the office should strive to be punctual, keep all appointments, and meet all appointment times.

Get Help Keeping Your Medical Practice Running Smoothly

Running a medical office can be stressful and hectic, and this stress is only magnified when trying to move your medical practice or open a new location, but you don’t have to do it alone. Boulevard Medical Properties can help you find a new medical office space based on your practice’s needs and goals, helping your practice to grow and expand. Regardless of if you’re just starting the moving process or almost finished, or what you need from a new medical office space, Boulevard LA can help you get the perfect medical office space for your practice.

Contact Boulevard LA today to schedule your consultation.

Choosing the Right Medical Office Space

Whether you’re moving an existing medical practice, opening a new location of an existing practice, or opening a new practice for the first time, finding the right space for your medical office can be overwhelming. There are so many things about the office space that have to be just right, and it can feel impossible to know how to choose the best office for your practice. Thankfully, Boulevard Medical Properties is here to help. Over time, we’ve discovered the most important factors to consider when choosing a new medical office space, and we’ve assembled them here to help you.

Affordability

Obviously, the cost to lease is important, but affordability goes beyond just the sticker price. A space with a higher price may actually be cheaper per rent, or may come with more support from the property owner in the form of services like property maintenance or pest control. A medical office space available at a lower cost may be cheaper because the location is not as profitable. In short, remember that neither cheaper or costlier guarantees a better medical office space, so when choosing a new office space, conduct a thorough cost-benefit analysis.

Aesthetics

The importance of an attractive medical office is often overlooked, but the look of your office communicates a message to both patients and potential employees on both the inside and out. A well-kept, attractive, and secure feeling medical office can make patients feel confident about the credibility of the practice and the quality of the care that they will receive there. Inversely, a dirty or unattractive office can drive patients away. Your office also conveys a sense of the type of workplace your office is to potential staff members. Medical professionals have options, so don’t drive away the best with an unpleasing office.

Accessibility

Accessibility can mean two things. First, is it easy for patients of all kinds to find your office? Second, is it easy for patients with disabilities or limited mobility to find, enter, and move around your office? Offices should generally be located near major roads or thoroughfares, and ideally no more than two turns from a highway, if there is one nearby. Remember, many of your patients won’t feel well, so you don’t want them to have to do extra work. Being close to major roads also gives your office exposure just by people driving by. Once your patients have located your office, do they have convenient and ample parking, including handicap parking? Is there a ramp for your less mobile patients? If needed, are there enough elevators and stairways so patients can easily access their needed floor without a long wait?

Other Providers

Obviously you don’t want your medical office located around a bunch of competing practices, but it’s not that simple. In addition to checking the professional to population ratio areas around potential medical office spaces, you will also want to consider where specifically competitors are located and how aggressive and effective their marketing campaigns are. This can reveal some insights you might have missed otherwise. For example, areas with high income levels can often be over-saturated with healthcare providers while nearby middle or even lower income areas are largely un-serviced, providing a plentiful stream of patients for the practice that begins to service these areas.

Furthermore, potential competition is not the only reason you should know about surrounding medical care providers. Locations near complementary healthcare providers can be incredibly profitable for medical practices. Locating your practice near providers that offer complementary healthcare services and developing relationships with these providers can allow for inter-referring patients, providing advantages to all practices involved. Traditionally, this has meant locating practices near hospitals, but as more and more procedures are being performed as outpatient procedures, it has become possible for healthcare practices to develop these kinds of relationships farther away from hospitals, allowing for lower lease rates.

Get Help from the Professionals

No matter what kind of medical office space you’re looking for, you don’t have to search on your own. Boulevard Medical Properties can help you find a new medical office space based on your practice’s needs and goals, helping your practice to grow and expand. Regardless of where you are in the process, what you need from a new medical office space, and why you’re looking, Boulevard LA can help you get the perfect medical office space for your practice. Contact Boulevard LA today to schedule your consultation.

Creative Saint Patrick’s Day Office Ideas

In a medical office, it can feel like there’s never enough time to get everything done. Taking a couple hours out of the day just for fun may be impossible, so it may seem like celebrating holidays at the office would be impractical or a waste of time. However, celebrations can actually be very beneficial. They boost workplace morale, especially if you take the opportunity to make sure your staff knows that they’re appreciated, and you can celebrate without taking time out of your office’s busy schedule. With your lucky day right around the corner, let’s take a look at some fun Saint Patrick’s Day office ideas you can implement without cutting into time with patients.

Encourage Participation

Your Saint Patrick’s Day celebration won’t be very effective at improving morale if your employees don’t take part, let alone enjoy themselves, so find ways to encourage staff participation even before the holiday. Send out praise ecards to inform staff of the celebration and let them know how much you appreciate them. If you have a small staff, you could even write out cards for each staff member. Staff that feels appreciated will be more likely to take part.

In addition, you could instruct staff member ahead of time to wear green, and provide a prize for the employee who wears the most green or has the most creative outfit. Have inexpensive green beads or something similar on hand so that any staff members who forget or are otherwise unable to can still take part. You can also encourage employees to decorate their work spaces and, again, provide a prize for the best looking or most celebratory space. This not only creates a festive atmosphere and motivates staff to take part in the festivities, it also saves you time, money, and effort on decorating the office.

Finally, make your celebration meaningful by hosting a drive or collecting donations for a local cause. You can make this thematic by supporting an environmental, ‘green’ cause, or you can choose a local school, charity, or other organization. If you want, you could even inform patients of your drive or donation collection to get them involved, too.

Traditional Irish Fare

While for many people, St. Patrick’s Day is a celebration defined by drinking, there are plenty of thematic foods and beverages that can be consumed other than alcohol. Having thematic food can be a great motivator for staff to get involved in festivities, and is a fun way to celebrate without having to take time away from patients. Staff can simply grab food on their breaks. You can either take this opportunity to treat your staff, or you can involve your staff by inviting them to bring in dishes for an office potluck. Among the most Irish of Saint Patrick’s Day office ideas, this one is sure to be the most popular.

You can simply provide staff favorites, or you can try traditional Irish and Irish-American food like bangers and mash (sausages and potatoes), soda bread, bacon (boiled ham) and cabbage, colcannon (mashed potatoes and cabbage), boxty (potato cake), shepherd’s pie, and potato bread. Thematic desserts can provide an extra festive touch to satisfy the sweet teeth on staff. If you really want to go the extra mile, you could provide a light or heavy breakfast for staff in the morning, including foods and drinks like green smoothies, green tea, soda or potato bread pastries, boiled bacon, sausages, or even hard boiled eggs dyed green (just make sure your dye is food safe).

Set the Scene

If you have staff decorate work spaces and host a festive lunch, you’re already halfway done with creating a fun, thematic atmosphere in your office on Saint Patrick’s Day. However, there are still a few more steps to complete the ambiance. Purchase decorations like streamers, banners, signs, balloons, and more cheaply at party or dollar stores, and pay special attention to the main lobby and break rooms to optimize the effect for both your patients and your guests. If you wish, you could provide patients with green beads to include them in your celebration, especially if your office often sees children.

Music without lyrics can be soothing for your patients and aid in the productivity of your staff, so why not add the finishing touch some ambiance to your office by playing some traditional instrumental Irish music. If you want to play something more subtle, celebratory, or hip, try music by Irish bands like The Pogues, The Cranberries, The Script, U2, Irish Rovers, Celtic Thunder, the Clancy Brothers and the Irish Tenors.

Schedule a Consultation

Regardless of your office space, these creative Saint Patrick’s Day office ideas are sure to bring the fun. However, if you are interested in changing spaces, regardless of the reason, Boulevard LA can help make it a positive experience for you, your staff, and your patients. Whether you’re starting your practice from scratch, are simply considering changing spaces, or have already started planning your move, the experts and Boulevard LA have the knowledge and expertise to make the whole process a breeze. Schedule your consultation today.

5 Medical Office Tips to Make Your Practice More Efficient

Running an effective and successful practice can be a struggle for even the highest skilled professionals in the medical field. Technology is constantly advancing and so many things in healthcare change frequently so professionals need to be attentive in order to run a medical practice smoothly and successfully. But even if you feel like you have mastered it, there is always room for improvement. Take a look at these 5 medical office tips to make your practice more efficient and see if you can apply them to your office.

1. Pay Attention to the Front Desk

The front desk is the first thing patients will see when they walk in. Whoever is managing the desk will be the patients first impression of the practice and ultimately a large decision in whether or not they will continue to go back to that office. Patient satisfaction is key and can tell you whether you need to change the dynamics of your staff or continue what is working. The person managing the front desk should be able to handle insurance verification and co-payments in a well-organized manner. It is important that the person who is at the front desk can multitask in order to keep the front running smoothly and timely. By having qualified staff at the front, patients will be satisfied and so will the rest of the staff and physicians because they will not have to pick up any slack.

2. Consider Online Tech Tools

There are so many options available for you to do procedures online instead of inside your office. You can look into many like the ones below:

  • Online appointment bookings
  • Lab and test results postings and notifications
  • Prescription renewal
  • Billing, insurance and registration information
  • Medical history information
  • Secure messaging as another form of communication

These are good options to consider because they could be a more efficient use of time and resources. Many medical practices are using online appointment bookings because they allow for staff to do other things than booking appointments. This tool also helps maintain a schedule which is very important for patients and physicians. They may be expensive but they will most likely increase your revenue in the future.

3. Take Full Advantage of Staff Productivity

You can do this by making sure you have the right number of staff in the right area. You can ensure tasks are being done in the appropriate amount of time by implementing time checks. Although they may seem micromanaging at first, they are a good way to guarantee efficiency and organization for the entire staff. Time checks can be used as another source of communication and organization.

Make sure responsibilities match the skill level of your employees. For example, nurses can be doing something more resourceful with their time than stocking closets or rooms with supplies. They can do something within their license rather than clerical work that another employee who gets paid less can do. Always be sure to reference the level of license in order to keep your practice running as smooth and effectively as possible.

Cross-training staff is always a great thing to do so you have multiple people trained in different areas. This is helpful when an employee calls out because instead of scrambling, another employee can simply step in and help out. Cross-training is not that difficult to accomplish, you just have your employees shadow other employees for a day or as long as it takes. Among medical office tips, this remains the most important.

4. Add Staff as Needed

Don’t be afraid to add staff if it is necessary. We have all been kept waiting many times at many different places but your doctor’s office is not a place you want to experience that. You do not want to keep patients waiting or be buried in paperwork throughout the day or at the end of it. By hiring staff, the physician is able to see more patients because the practice runs smoother and they have less paperwork to do. This will ensure the happiness of the employees and patients.

5. Keep Your Exam Room Organized

There are a lot of things from printer stands to filing cabinets that are crammed into medical offices. To keep the office running efficiently, you need to make sure that all the things in the office are arranged and organized. Identify any areas where storage is needed and make sure all items are clearly labeled and ready for physicians and staff to access for top operational efficiency. Maintain a simple layout for the exam room. Instead of wasting time by searching for things, you will be able to efficiently do your job.

Schedule a Consultation

Considering the space and operations for your medical practice can be challenging, with multiple factors influencing your day-to-day operations and accessibility law requirements. Moving medical properties can be a positive experience for you and your patients, provided you take the necessary steps to ensure all processes are executed smoothly. Whether you are starting from scratch or in the early stages of planning your move, Boulevard LA has the expertise and knowledge to help guide you. Schedule an appointment here today.

BoulevardLA

BoulevardLA