The struggle to find the ideal office temperature is definitely real. In some offices, it can be a battle to control the thermostat; some are seemingly always freezing to death and others are perpetually hot. Many prepare their office spaces for battle by having sweaters, space heaters and fans to combat each temperature scenario.
But if everyone is so focused on the temperature, then productivity is bound to decrease. So, what is the ideal office temperature? Well, research has gone both ways over the years. And some say it depends on whether you are male or female.
It has long been believed that a cooler office would produce higher productivity. However, some studies over the last few years have proven that warmer just might be better.
According to a 2006 study done by the Helsinki University of Technology and the Lawrence Berkeley National Laboratory, “performance increases with temperature up to 69.8 to 71.6 degrees Fahrenheit. The highest productivity is at a temperature of around 71.6 degrees Fahrenheit.”
But a study conducted by Cornell University has found that productivity is best at about 77 degrees Fahrenheit. It does stand to reason that if people are so focused on how hot or cold they are, then productivity would be impacted. But, what other factors affect productivity?
Other Factors to Consider
A person’s weight has a lot to do with how they perceive temperature shifts. People who weigh more, or have a higher body mass index, tend to feel warmer faster. While those with a lower body mass index typically get colder more easily.
Age is also a factor in determining the ideal office temperature. Older workers, especially those over the age of 55, can be more easily impacted by colder temperatures. If you have an older workforce, you might want to consider bumping up that office temperature to keep them more productive and comfortable.
If your company has predominantly female employees, then this must be a consideration as well when determining the ideal office temperature. Women have a very different body chemistry and their metabolic rates are lower than men and they also tend to have more body fat which makes them warmer. This makes women more sensitive to warm temperature changes.
Building design is also a consideration when figuring out the ideal temperature. Does your office have large windows or high ceilings? Windows let in a lot of sunlight and can easily heat up a room. High ceilings can sometimes create poor air distribution which makes air conditioners work harder and longer. Sometimes knowing your building as well as your employees is the best bet in maintaining that ideal office temperature.
Probably the biggest factor impacting temperature is humidity. Ideal humidity levels are key to maintaining the ideal temperature. If the air has too much humidity, it could impact a worker’s ability to sweat, leading to heat exhaustion. However, if the humidity is too low, workers can have skin, throat and nasal passages that feel dry and uncomfortable. Ideally, the humidity level should be at about 40% for optimal comfort year-round.
Finding the Right Medical Office Lease in Los Angeles
Finding the right office space can also be a key factor in temperature maintenance. As mentioned previously, knowing and understanding how your building works is sometimes just as important as knowing the makeup of your workforce.
If you are looking for the right medical office lease in Los Angeles, contact Boulevard LA now and schedule a consultation. The Boulevard LA team has the knowledge and expertise to point you in the right direction and get you into a space that works for your organization.
Don’t bore your coworkers with egg & spoon races and hot dog eating contests. Today, there are many fun and exciting ways to bond with your coworkers that will actually engage them rather than elicit disgruntled sighs. Try some of these team building activities for work to build communication channels and make friends at the office!
What you’ll need: 1 key, 5-10 puzzles or clues, depending on how much time you want to spend on the game.
How you play: Lock the team in the conference room or other available office space with the puzzles and clues. Set a timer and see if they can solve the puzzles in time to find the hidden key before time runs out! This one is good for creative problem solving and collaboration.
Battle of the Airbands
What you’ll need: speakers, smartphone, costumes and props.
How you play: This one is planned a few days in advance. Form your department into teams of three or four, and ask them to form an imaginary band. They each choose a song that they will sip sync to with their own costumes and props. They can have a couple of days to rehearse. Everyone gets to vote on who put on the best performance, but nobody gets to vote for their own team. This one is good for team bonding.
What you’ll need: blank paper, markers or pens, drawings of shapes or simple images.
How you play: Put team members into pairs. Have each pair sit back-to-back on the floor. One person holds the drawing or image, and the other has the blank paper and markers or pens. The person that holds the image describes it to their partner without directly telling them what it is, and their partner must try to recreate the drawing from the description. After a set amount of time, have each team compare their images to see who drew the most accurate replica. This game is good for building communication skills.
What you’ll need: 20-25 trivia questions about your office.
How you play: Test your team’s observation skills with specific questions about your office. “What brand are the telephones?” “How many departments do we have in total?” “What color is the kitchen ceiling?” The possibilities are endless! This trivia is perfect for team bonding.
Salt & Pepper
What you’ll need: tape, small pieces of paper, a list of well-known pairs (think peanut butter & jelly, Fred Astaire & Ginger Rogers, salt & pepper, etc.)
How you play: Write one half of each pair on each sheet of paper (salt on one half, pepper on the other,) then tape all the pieces to people’s backs. Have everyone mingle and try to figure out who or what they are without asking. Once they figure it out, they must try and find their matching pair. Together, they must sit down and find three things they have in common. This one is good for communication skills.
A team that works well together is not only happier but also more productive. Try some of these team building exercises with your office to upgrade your work environment.
Office Space in Los Angeles
Boulevard Medical Properties offer medical and dental office space at prime locations in downtown Los Angeles. Watch our video, request a free quote, and find out how you can secure you custom office space in Los Angeles today.
Most people are aware of conserving energy at home. This can usually be somewhat self-serving to avoid a large electricity bill. However, all too often, conserving energy in the workplace is rarely considered. This is often overlooked without some push from management. Given how many hours most people spend in the office each week than at home, the amount of energy used is significantly higher than the typical amount of energy used at home. For more information about finding the right office space in Los Angeles for your practice, contact Boulevard Medical Properties to learn about our custom move-in process.
Unless mandated by upper management, you may not be able to make everyone at the workplace comply, but you can always do your part and start a movement to encourage other coworkers to follow.
Below are just some ways that you can conserve energy at the office.
One of the simplest ways to conserve energy is to turn off the lights when you leave for an extended period of time. If you’re the last person to leave the office, or if you have a private office, simply turn off the lights when you leave. It’s that simple. If you leave for your lunch break, you can also do the same. If you have decision-making power with respect to the design and systems within the office, considering having motion-censored light switches. This will turn lights on and off automatically depending on activity and use of a particular room. Again, any little way to conserve energy will help.
A variety of office electronics, including computers, printers, monitors, copy machines, refrigerators and many other appliances and office equipment, are available with Energy Star certification. These electronics are newer and typically use less power than older, non-certified models.
It’s not uncommon for people to leave electronics at the office on. This includes monitors, computers, printers, copy machines, fans, coffee machines and other electronics that don’t need to run while you are away. If you absolutely must leave your computer on, at the very least turn your monitor off and make sure that you have energy saving options set up for your computer to sleep when not in use.
Turn Up the Heat
It’s a known fact that many offices are kept on the cool side intentionally. This is done not only in an effort to keep employees alert and working efficiently, but it can also help keep germs and bacteria from lingering and any IT person knows the importance of keeping servers and equipment in a cool space. However, in an effort to conserve energy, if your office is unnecessarily frigid, see what can be done to bump the thermostat up a little. Also, check and see if your thermostat is set up on a schedule for the off-hours.
Windows and doors can be a huge energy suck, letting air flow in and out when you may otherwise be expending a great deal of energy to keep cool (or warm). By making sure that your windows and doors seal properly, you will help to conserve energy. There’s even Energy Star certified windows that will help to conserve energy inside the office.
Cloud vs. Server
Many medical and law offices are moving to a cloud-based practice. Where there was once a great deal of paper and need for computer and server equipment, many are finding it far more efficient and eco-friendly to set up their practice with the intention of being cloud-based. By doing so, you will not only eliminate the need for a ton of storage space for files and paperwork, but you will save a great deal of energy needed to back up systems and files on a computer server.
Office Space in Los Angeles
If you are in the medical field and are looking to establish an eco-friendly or “green” practice, then look no further. At Boulevard Medical Properties, we have assisted several practitioners in all areas of setting up their office space in Los Angeles. From expansion, lease negotiation, construction, and design, we can help! Contact us today at 818.882.5700 or contact us online.
Job satisfaction is not only about adequate compensation. In fact, there are several factors that play into what makes employees happy. Especially when it comes to medical staff, job satisfaction is more important than ever. Not only are great nurses, doctors, and other healthcare practitioners the backbone of any successful practice, but ensuring that your team is content does wonders to take any company above and beyond. Here are a few reasons why your staff might be unhappy and how to remedy the issues.
For more information on office space in Los Angeles and office design tips, learn more about Boulevard LA.
Lack of Recognition
Most jobs tend to become a bit homogenous after a while and doing the same thing day in and day out can leave people feeling underwhelmed and unexcited. Ensuring that they feel sufficiently recognized for their hard work can do much to curb those feelings. General feelings of underappreciation are difficult to change once they’ve taken root and not even the best compensation can serve to undermine them. To ensure your employees feel properly recognized, it is important to dish out the praise when it’s well-deserved.
Reward them as a team for a job well done, but also as individuals when they go above and beyond others in the workplace. Even positive feedback and performance reviews can do wonders to make your staff feel valued. Encouraging other employees and patients to leave feedback for staff is also a great way to give workers value on a more personal level.
Unclear Job Descriptions
When positions and their given required tasks are unclear, it is fairly common for employees to become frustrated as stress levels rise and job duties increase. As stress increases, employees take days of absence to get well again.
A great way to combat these issues is by having up to date and accurate job descriptions. Enlist your employees to write their own list of daily duties to ensure accuracy and give employees a sense of control. By empowering employees in this way, they will feel a sense of control while reducing feelings of stress and burnout.
No Continuous Training
When enlisting employees in various positions, it is important to give opportunities for job advancement. Providing continued education and training can give your staff a feeling of moving forward in their positions and, thus, more satisfied overall. This is especially important for front office and administration workers in medical fields. Promoting education, providing partial or full reimbursements for tuition and education expenses, or even providing in-house training can help to curb this issue.
Outdated Hardware and Software
One other common source of dissatisfaction often stems from having to use outdated software and hardware. Although older staff may manage okay, younger incoming employees will get frustrated with antiquated equipment and software and quit. To avoid any issues, it is important to stay up to date with current versions of software, internet applications and browsers, and to update computers when they become slow and unusable. Upgrading computers has been shown to increase productivity up to 50 percent or more in the workplace.
Everyone wants to get paid more and providing adequate compensation can do wonders for retaining employees and raising work performance. It is important to properly pay your employees for the work that they do. Moreover, plan to increase wages if you plan on increasing the workload, increasing the number of patients on your roster, or taking on added responsibilities. You can implement compensation incentives and profit sharing to encourage staff to reach certain goals and milestones.
Too Much Work and No Fun
Overworking your employees can have some serious consequences. High levels of prolonged stress in the workplace can have serious health repercussions including high blood pressure, anxiety, insomnia, headaches, and susceptibility to illness. Overworked staff members are also less productive and more likely to slack off. To improve heavy workloads on staff, reward them with a day off, allow them to occasionally work remotely from home, and offer flex scheduling where workers can leave early on lighter work days.
Lastly, it’s important to add a little fun to the workplace now and again. This can be done intermittently so as not to affect productivity by implementing team volunteering, holding meetings in a new place such as outdoors or at breakfast or lunch, and occasional office parties or celebrations. Other great ideas include doing office makeovers to bring healthy snacks, a wellness plan, or new colors into the workplace. Running a think tank or allowing for employee feedback are also awesome ways to make working on your team a more enjoyable experience. To discover and design the perfect space for your medical practice and staff, contact Boulevard LA today.
Office Space in Los Angeles
At Boulevard LA, we employ our vast knowledge to help find and design the most efficient types of office space in Los Angeles. Whether podiatry, surgery, or orthodontic, Boulevard LA helps all kinds of healthcare providers find the ideal space for their practice.
Even if you have their best interest at heart, it is not always easy to communicate with your patients. At times, medical professionals have trouble breaking medical concepts down into layman’s terms for patients. It is also common for patients to misunderstand what is meant by specific terms or phrases, to get hung up on jargon, or to simply panic for no reason whatsoever. To avoid future miscommunication, here a few ways to promote better patient communication and improve patient relations overall.
For more information about attaining medical space in Los Angeles for your practice, let Boulevard LA start your journey.
Open Ended Questions
Sometimes, stating something in a definitive sentence can make it appear to be a solid fact to patients. Instead of forming declarative statements which may be misinterpreted by patients, employ the use of open ended questions. Avoid using questions that require “yes” or “no” answers. This will encourage patients to reflect on their own symptoms, pains, and problems. In turn, you may find that patients are offering up more descriptive symptoms and experiences to you. All of the above will help you gain better insight into their struggles and find more appropriate treatments and solutions for them.
Non-Verbal Clues and Assessing Literacy
You may find your patient nodding or answering “yes” when asked if they understand a given concept or procedure, but in fact, they look completely blank. Take note of their blank or baffled expression, discomfort, or uncertainty in their body language to gauge their comprehension. Further explanations will help increase patient satisfaction and assist you in avoiding any misunderstandings as well.
Note whether or not your patient has trouble understanding specific medical terms that you utilize every day. While they may seem second nature to you, assessing your patient’s language and education levels will aid you when looking to explain medical terminology and other information in simpler terms. To improve comprehension, it may be helpful to utilize the teach-back method wherein you ask the patient to verbalize information back to you to assess their understanding of what’s been said.
Another helpful program called Ask Me3™ was created by the National Patient Safety Foundation as a way to improve communication between patients and healthcare providers. The training focuses on instructing patients to ask important questions to improve understanding and avoid making mistakes with medication and other procedures. It may also benefit your practice to implement patient satisfaction surveys to explore any areas that need improvement.
Being conscious of any bias that may affect a healthcare provider’s service to others is an important factor when treating patients. Ethnicity, gender, age, socio-economic status, or appearance may result in positive or negative inclinations toward patients and may affect care and communication. Common courtesy, tone, and friendliness can help to get rid of biased communication with them.
After an unfortunate event, it is important to enlist effective communication with patients and their family members throughout the process. Taking the steps to ensure you are being clear and concise, but also empathic (note: not apologetic) may improve the patient-physician relationship and help them get through any complications. Because complications can often affect the emotional and physical well-being of patients, utilizing kind, clear, and empathic communications can greatly impact the outcomes of treatments and procedures.
About Boulevard LA: Bringing the best options for medical space in Los Angeles, the Boulevard Investment Group takes pride in bringing your patient and medical practice needs to life through unique designs and ideal spaces.
It’s no secret that some people are terrified of the dentist. When our tooth aches or something else is painful in our mouths, it can fill patients with anxiety when they know they will need to call up their dentist. Whether it be the tools, the drilling, or the filling, going to the dentist is not often at the top of our to-do list. But, why is the dentist so scary? The first step to overcoming a fear is better understanding it, so let’s take a look at some common reasons the dentist office makes us so uncomfortable.
If you are a dental practice seeking a dentist office space in Los Angeles, make sure to take advantage of Boulevard LA’s efficient property search feature.
Ladies and Gentlemen, The Needles!
It’s very common for people to have a fear of needles, and for some, it can be among their biggest. When they know that they will have to deal with a big needle, they might not come in until their pain is unbearable. While there are some procedures that can be done without any numbing, there are some procedures where it’s essential for patients to have something to manage their pain. Can you imagine having a root canal without any numbing?
It’s important for patients to know that pain management is necessary in their procedure, and that, while it may seem scary at first, using a small needle to apply Novocain will take their pain away. Good dentists can help their patients by explaining this in a reassuring way. Also, it helps to be a little sneaky; nobody needs to see the needle if they don’t have to!
Pain, Pain Go Away
When most patients make a dentist appointment besides their regular cleaning, they are usually in pain. They might also remember being in pain or being uncomfortable from other dental procedures they had done in the past. Because of these reasons, many people associate the dentist with pain. The first question patients have when discussing dental procedures is, “will this hurt?” And dental pain can feel excruciating and much more sensitive than other types of pain.
Patients need to know that modern dentistry should be comfortable and easy. They should know that pain management is necessary and that if they are feeling any pain during the procedure, they might be able to get more numbing. They also need to know that if they do not come in and take care of any pain they are experiencing; their problem may become much worse.
You Know the Drill
Some patients may be fine with everything they encounter at the dentist, except for the dreaded drill. When a patient hears that infamous sound during a procedure, that may become trigger anxiety or fear.
With modern day technology, drills have thankfully become quieter and smoother. Patients can also bring noise-cancelling headphones if the sound really bothers them. Patients might also want the option to be sedated during the procedure, which can help them relax if the drill is absolutely intolerable for them.
There’s no way to get around it, dental work is invasive. Dentists and dental hygienists are right there, with their hands in patients’ mouths to get the procedure done. This can cause patients to tense up automatically. No matter how great of a relationship some have with their dentist, this fact alone can cause some people to hate going to the dentist.
Dentists, dental hygienists and dental assistants can help their patients feel more comfortable by being respectful and gentle while working on a patient. Communication always helps; letting patients know what you are doing before or as you are doing something can help them feel more comfortable.
Dentist Office Space in Los Angeles
Going to the dentist doesn’t have to be scary when you Boulevard LA sets up the office. We specialize in custom dental office space in Downtown Los Angeles. Every medical practice has different needs which is why Boulevard LA’s services cater to any and all offices who require personalized attention. Whether you are looking for a doctor or dentist office space in Los Angeles, allow Boulevard LA to make the process pain free!
As a medical office, it’s very important that your workplace and staff be prepared for any type of emergency. With all the different types of procedures performed and medications administered in your practice, there will unfortunately be medical emergencies. The unpredictable nature of life, and certain state and federal laws, means you need to be prepared with a medical office safety plan.
No one can predict when things can go wrong, and being prepared for the unexpected will ensure that your office is safe, successful and prepared. Here are some tips and pointers to ensure your medical office safety plan is ready for the worst.
Emergencies vs. Urgent Situations
First recognize that there is a difference between emergencies and urgent conditions. Emergencies are any medical event or condition that will result in a loss of life or significant morbidity, such as the loss of an organ system function, a limb or loss of sight within 48 hours. Any event that will cause a loss of life or that will result in a significant morbidity at a time later that 48 hours is defined as an urgent situation.
Have a Plan
Most of these emergency and urgent situations can be resolved with an office’s preparedness plan. You should have a plan for each foreseeable emergency/urgent event, especially if your practice can foresee any emergencies that will result from iatrogenic complications of medications and procedures. Make sure your plan includes what to do for any and all emergency and urgent situations.
Generally, emergencies should be immediately referred to an acute care facility by whatever means necessary. It might not be required for every patient in an emergency to be need emergency medical services (EMS), but an office should have its own set of guidelines in case EMS need to be activated.
For urgent situations, make sure that they are referred with direct communication between the accepting practitioner and the referring, ensuring that there is involvement and agreement from the patient and/or family members. In an office setting, the obligation for training is to recognize and immediately stabilize any situation arising from therapy or diagnostic procedures.
The American Heart Association (AHA) recommends completing the certification for an advanced cardiac life support (ACLS) provider. The training will take 8-16 hours of on-site training and testing and a few hours of self study. The AHA also recommends that all able adults be trained in basic life support (BLS) as well, which includes CPR training. Making sure that you and your staff have the appropriate trainings is necessary and can even make the difference between life and death should a situation like that arise.
Having the right type of equipment is necessary in any medical office safety plan. It’s a good idea (and may be a requirement depending on your state and practice) to have an automatic external defibrillator (AED) in your office. The AED is a great, life-saving tool that can analyze a cardiac rhythm, recognize a shockable rhythm and defibrillate a patient if necessary.
While it may be required or obvious that your practice should need to have AED, other practices will want to think about this decision. Having one is not considered to be the standard of care, and some studies have indicated that it is risky for family practices to have them. Yet other studies have indicated that having one can be life saving.
To determine if your office needs one, you should consider the likelihood of a patient going into cardiac arrest at your practice.
One of the best ways to avoid medical emergencies is to prevent them. It is essential to recognize and anticipate any potential emergencies, and have a plan to be prepared to deal with them. Boulevard LA can help your office with determining a space to plan for emergencies. They have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. They understand that every practice is unique, and they can provide you with a suitable space to help your practice thrive safely and efficiently.
Think regular office meetings are a waste of time for your staff? Think again! Regular meetings with members of your medical practice are very important, and can greatly improve how efficiently your staff works. Think regular office meetings are a waste of time for your staff? Think again! Regular meetings with members of your medical practice are very important, and can greatly improve how efficiently your staff works.
Benefits of Holding Meetings
There are many benefits of holding meetings with your staff regularly:
• Keep everyone in the loop: Make sure no employee is left in the dark about certain issues. People tend not to read emails too carefully and you may not interact with each employee every day, so a meeting is a great way to keep everyone informed.
• Problem solve: Meetings are a great time to problem solve. With more brains thinking of solutions to a problem, you are bound to have at least one great idea.
• Be a leader: Show your staff your leadership skills at these meetings. Instill confidence in them about your skills, and show them you can lead them.
• Performance feedback: Nip issues in the bud with these staff meetings. Do not call out or single out individuals for poor performance, instead highlight office-wide problems and inspire your staff to make it right (save one-one meetings for individual problems).
• Achieve goals: These staff meetings can also help hold your team accountable, encouraging them to stick to their goals and timelines to complete projects. They can also be a great time for employees to bring up any obstacles they are facing when trying to complete goals so that you and the team can brainstorm solutions.
• Bond and celebrate: Another great benefit is to provide opportunities for employees to bond and celebrate through these meetings. Celebrate birthdays, work anniversaries and other milestones. You can even start of the meeting with coffee and snacks so employees can mingle for a bit.
Set Yourself Up for Success
Some medical practices have too few office meetings; others have way too many. It’s up to you to find the sweet spot for your unique needs. Try having them once every 2 weeks at first, and judge if you need them more or less often. Make sure they are at the same time and place every week as well so your employees can easily get into this new routine.
Also make sure that your meetings have adequate preparation by the meeting’s leaders, an agenda with action items and a follow-up procedure. Your meetings should have a clear structure, and include things like improvement items for staff to consider, developing solutions to meet the needs of patients, remedies for slowdowns and even a few fun items, like birthday shoutouts.
Learn from Past Mistakes
When planning your office meetings, learn from past mistakes you or your staff may have made at previous meetings. If your past meetings have failed miserably, look into possible reasons why. Sometimes, meetings fail when leaders did not prepare enough or they did not present their agenda items very well. Other times employees complain that the information they got could have just been sent in an email. Learn from past mistakes so that you can make sure your employees can get the most out of these meetings. Make sure to plan in advance so that your meetings run on time and provides employees relevant and useful information.
A huge complaint in many medical practices is a lack of communication around the office, so make sure to include time for announcements in your meetings.
Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office.
If you’re constantly looking for important items, always answering a trivial question from a staff member, continually running out of ink when you need to print something essential and generally feeling unorganized in your medical practice, know that there is definitely a better way to manage. Organizing an office doesn’t have to be time consuming or leave you with a headache. With a few changes and more organization, your practice will be running smoother in no time!
The first step you should take in organizing an office is to prioritize. Most managers know that there isn’t time for everything, so deciding on what is most important is key to your success. To help you visualize what’s important, make a to-do list of tasks for the day, starting with most important to least important. Know that the items on the bottom of your list may never get done; but that’s okay because they are not as important as others. You can even save those items for another day when there are less important things to do. A daily to-do list can also help you realize what is needed for tomorrow so that you can hit the ground running when you come in the next morning.
Set up Your Calendar
A well thought out calendar planned out months in advance will also help set you in organizing an office. Every month brings about a new set of deadlines, like financial reports, staff meetings, training requirements, etc., so planning out your calendar every year ensures you won’t miss anything. You and your staff should always have a visual of the goals and deadlines you are working for to help motivate everyone. And keep in mind that the calendar can change throughout the year with any new or cancelled events coming up. You can even put reminders on your calendar for big deadlines to make sure that you and your staff are on track.
Open door policies may not be best
Is your staff constantly interrupting you many times throughout the day? If so, you can’t be expected to get much work done with of all the distractions. Of course you need to be accessible to your staff is there is an emergency or urgent matter. However, there are some tasks and problems that they should be able to solve without your help. Make sure that they have the skills and receive the necessary training so that they can perform the majority of their job without your help. You need to spend time doing things that require a higher level of expertise, so make sure that lower level tasks don’t take up too much of your time.
Driving over to Staples or Office Depot is incredible inefficient in the world of Amazon and online ordering. Having an employee out of his or her seat for that long can hurt productivity. Instead, look into ordering office supplies online. Some retailers, like Amazon, can even deliver items to you by the end of the day. Also, keep a constant eye on stock to ensure that you do not run out of too many supplies before ordering again.
Consider an Emergency Plan
As an administrator or office manager, you should always be prepared for any situation, from a power outage to an IT meltdown. This means that you should be doing things like setting up a system to back up important files, making plans for fires and natural disasters, have employees’ emergency contacts and making sure important phone numbers – fire department, police department, hospital – are easily viewable by all employees.
Putting into place better organization and a better structure for your medical practice is very important. You’ll be able to set priorities and goals daily, help your employees accomplish tasks and use your time much more efficiently.
Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office.
We can all agree that saving money is a good thing. Cutting down on expenses, increasing revenue and making your practice more efficient all sound great. However, this is often easier said than done. The typical overhead for a family practice is around 60% of revenues. This means that working to control practice expenses needs to be a main concern.
Chances are, you are spending a lot on your employees. As the largest expense in any family medicine practice, staffing needs and expenses are a good place to start cutting costs. Besides just their salary, there are many more medical practice cost savings to take into consideration.
This first thing you should do is get baseline measurements for your practice. Get with your accountant to see what your overhead percentage is and generate an expense report. On that report, you should have categories like staff salaries, supplies, and building and occupancy costs. From there, you can see where you need to cut spending and costs and come up with an action plan.
Staffing Needs and Salaries
First, look at you staff as a whole and start thinking about anything that could be done more efficiently. Think outside the box here. Is there a task that takes up too much time? Is there a full-time employee only doing the work of a part-time employee? Are all employees essential?
Next think about their salaries. Compile information about the normal salary rate for the positions in your office. Next, develop some policies that will set salary ceilings and that will control the amount of an annual raise.
Even though these medical practice cost savings decisions can be hard to make as you might have to let go or demote a few people, they are important for your practice in the long run and should pay off.
With health insurance costs skyrocketing, it’s important to get yours under control. First, review your current health insurance coverage for your employees. Do you offer plans with lower deductibles? Do you offer plans with dental? Have you tried negotiating with your health insurance company or looked for a less expensive one all together? Depending on what you can afford, you will need make some changes. You may have to offer employees a plan with higher deductibles or insurance without dental.
Sick Leave and Overtime Payment
What are your written leave and overtime agreements with your staff? Do you have these policies in place?
The industry standard for sick leave is about 5 days a year and 2 weeks a year for vacation time. If you are offering more than this, re-consider your policy. Also, re-consider offering employees cash payouts for unused sick time. Since this is a contingency benefit, a cash payout is usually not required. If your employees grumble at this idea, you can offer to have their unused sick days carry over to the next year.
Don’t forget to think about your overtime policy as well. Make sure that you have written policy and that employees are held accountable for the amount of overtime used. It’s a good practice to have your staff let you know when they are going to stay beyond their shift so that you can control how much overtime pay they use.
Make sure that all of your policies are written and agreed upon by your employees. That way, there is no room for speculation or misinterpretation.
While it can be difficult to begin medical practice cost savings with your employees, it’s often the best place to start. After the initial tough changes, you should be able to see more profitability that will hopefully make the cuts worth it.
Boulevard LA specializes in custom, state-of-the-art medical and dental office space in Downtown Los Angeles. We have worked with clients like Quest Diagnostics, USC Fertility and Perinatal and nonprofit community clinics. Because we understand that every practice is unique, we can provide a custom space for your office