Category Archives: Running a Medical Practice

Below is the archive of all blog articles related to the category “Running a Medical Practice”.

Marketing your Dental Practice the Right Way

A targeted marketing plan considers who you are, who you know, and what resources you have at your fingertips. After confirming your dental office lease in Los Angeles from Boulevard Medical Properties, use these tips to market your practice.

Leverage Google to Bring in the Biggest Number of Local Patients

The fact of the matter is, tons of patients are searching Google to find dental practices like yours. Make sure that your website turns up on the first page of search results when people search for a dentist in your location.

Use Google My Business Reviews

Using Google My Business for reviews is “extremely important” for local SEO (search engine optimization) rankings, says Feuza Reis, Director of Social Marketing & Communications for Next Level SEM. High SEO rankings translate to getting your website found online.
Reis recognizes that “getting reviews is not always so easy,” so she recommends services like Customer Lobby to her clients. Customer Lobby has a widget (which you add to your website), and an app (which you add to an iPad and use in-office), to help you request customer reviews.

Target Local Customers with Google AdWords

Google AdWords is an ad creator that promotes your website in search results. It works on a PPC (pay per click) system, meaning that you pay a set amount every time someone clicks on your ad. The price is set by the popularity of the keywords you use.

Google AdWords can be used to geotarget a particular radius around your practice. When you were looking for properties for your practice, you probably used search terms like “dental office lease in Los Angeles.” This is an example of how geotargeting works – businesses focus their ads on clients looking for particular services in specific locations.

Make the Most of your Website

You don’t need to be on every social media channel on the internet, but you do need to keep your website up-to-date. Attract new clients while retaining and satisfying your current patients by actively engaging your audience. Consider your website an extension of your dental office lease in Los Angeles – except this online “office” is equipped to welcome any potential client, from anywhere in the world! You can use it to build a reputation, among other important functions.

Post Videos of yourself Answering Common Patient Questions

One great way to engage clients is to post video content. You can easily film yourself (or have a dental assistant film you) with a smart phone, and make short videos discussing common patient questions and concerns. This will help visitors to your website get to know you and feel more comfortable with you before they make their first appointment. It will also make your current patients feel engaged and attended to.

Initiate a ‘Best Smile Contest’

Here is something you can do to give your patients a chance to show off how your work together has improved their lives. They can send in pictures of their new and improved smiles to be posted on a special page on your website. If you want, you can even create public voting, and have your website visitors pick a winner of the ‘Best Smile Contest’!

Engage your Community with a Blog

Adding a blog to your website is an important way to keep things fresh. You can blog as little or as often as you choose, but you should aim for regular posts that your clients can look forward to. You choose the topics – they can alternate between updates about your practice, patient or staff profiles. news and updates about dentistry, or general useful knowledge to educate your patients.

Another thing you can do with your blog is host “guest posts” from local businesses. In this manner you can trade posts with them, with each of you posting on each other’s blogs, and reaching a whole new audience of each other’s customers. This may work especially well if your businesses are related – for example, doctors, dentists, and orthodontists who wish to share networks.

Dental Office Lease in Los Angeles

No matter what your medical specialty, Boulevard Medical Properties understands how much your patients mean to you. Whether you’re just starting out on your own, or looking to expand your practice, we will always help you put your best foot forward to create welcoming and efficient spaces for you to serve your clients. Contact us today for an appointment!

Mistakes to Avoid When Establishing Your Practice

Starting your very own medical practice can be as intimidating as it is exciting. Knowing where to begin is often a mystery that eludes even the most well-prepared professionals. Before diving straight into your practice, take a step back to establish yourself. Knowing what not to do is just as important as knowing what to do, and that’s what our Boulevard Medical Properties professionals want you to know.

It’s unfortunate to see the same mistakes being made over and over again. We don’t want you to fail in this exciting time, where it’s most crucial for you to start off on the right foot. Take a close look at these common mistakes to avoid when leasing a medical office space in Los Angeles, and you’ll be on your way to establishing a successful medical practice on your own.

1. You Don’t Get the Right Loans

Starting any kind of business or venture requires loans. No matter how much you have in your own pocket to invest right off the bat, you’re going to need some reliable financial assistance.

However, that doesn’t mean you should go with the very first loan or banker that comes your way. It’s essential to shop around and find the right loan that works for you. Starting with the SBA is a good place to start, although you need to put a lot of time and work into finding the right person for the job. Make sure the terms are transparent and completely workable for your specific needs.

2. You Don’t Have the Right Location

Just like in real estate, having the right location can be the difference between heavy traffic and no traffic at all. You want to make sure you establish yourself in an area that is relatively well known, where you know a lot of people could benefit from having a medical practice right there on the block.

Boulevard Medical Properties is highly experienced in helping you as a medical professional find the right medical office space in Los Angeles. Please give us a call if you haven’t yet found the perfect place for your practice to call home. Don’t settle for something super cheap because it’s far away. Get your eyes on a good location and start bidding for it.

3. You Don’t Plan Early On

It’s never too early to start planning. It’s understandable how eager you are to get started, but that doesn’t mean that you should jump right in without having all the necessary details planned out first.

And your planning should go far beyond the brainstorming phase. You need to be sure that you have all elements of your medical practice ready, including:

  • Getting the right lenders
  • Establishing your location and working with a real estate agent
  • Conducting business with all third-parties who are involved in your practice
  • Getting insurance policies down
  • Hiring all needed staff members
  • Getting contractors to help you with your construction or remodeling needs

It’s advisable to allow yourself at least 6 months to start planning for your practice. But just know that you should give yourself all the time you need to get things in order.

Take Your Medical Practice to the Next Level with Professional Property Services

At Boulevard Medical Properties, we want to ensure that your practice is starting off the right way. From the pre-planning phase to the first day you open, we can provide vital tools and resources needed to set you up for success. If you have additional questions about renting the right medical office space in Los Angeles, or you want to inquire about loan and banking options, please contact us right away. You can reach out to us online or give us a call at (818) 882-5700.

Best Strategies to Market and Promote your Practice

After you have found the best medical office space for lease and opened your practice, your marketing goals are simple: You want to capture the greatest number of new patients while retaining as many existing patients as you can. It goes without saying that we live in an information-overloaded, short attention-spanned society. So, how do you break through the noise, rise above the crowd, and shine? You create a targeted marketing plan that considers who you are, who you know, and what resources you have at your fingertips.
For more information about office space in Los Angeles and running your medical practice, get in touch with Boulevard Medical Properties today.

Building a Strategic Marketing Plan

French writer Antoine de Saint-Exupery was quoted as saying, “A goal without a plan is just a wish.” These words apply to success in marketing, too! Marketing is a business strategy and must be planned as such.

Branding

Patients have as many options for healthcare services and providers as you did when you were searching for the best medical office space for lease (a lot). If you don’t want to “look” the same as everybody else you must establish a well-differentiated, unique, and memorable brand by creating a value proposition.

A value proposition is a statement of the value you promise to deliver. It should always do three things:

  1. Explain how you will solve your patients’ problems or improve their situation.
  2. Deliver specific benefits.
  3. Tell the ideal patient why they should patronize your medical practice and not the competition’s.

Some classic examples of value proposition themes that work are:

  • “Best Quality”: Do you hold yourself to the highest standards? Can you claim to provide a higher quality service than your peers? Do you have proof of this?
  • “Best Bang for your Buck”: Do you provide excellent service at reasonable prices? Is your practice geared towards being affordable to the average family?
  • “Luxury and Aspiration”: Do you perform cosmetic procedures such as elective surgery or cosmetic dentistry? Even if you don’t, you might fit into this category if you offer VIP service or treatment!
  • “Must-Have”: Do you provide a service your market cannot live without? Are you necessary? This category can work for many medical professionals.

Online and Social Media Marketing

Your website and other internet resources are underutilized methods of getting and retaining patients. Here are some tips on how you can focus your marketing power online.

Your Website

The goals for your website are that it be simple, modern, and easy to understand. Placing a large “Schedule an Appointment” button on several pages of your site makes it easy for patients to reach you.

Social Media

By far the most important social media channel to be on is Facebook. It has quite simply become ingrained in our culture and our daily lives, no matter our ages. Create an official Facebook page to share content that informs and educates your patients. If you don’t know where to start, try posting answers to some patient questions.

Reviews and Testimonials

What people say about you online counts. To manage this, make it a practice to ask your patients to post about their experience at the end of each visit. This will usually be on a website like Yelp, but you may also have a “Testimonials” page on your website where they can post.

Email Marketing

Collect all your patients’ email addresses so you can send them appointment reminders and updates. Use a service like Mail Chimp or Constant Contact to streamline your messaging. You should aim to communicate with your clients at least once per month.

Guerilla Marketing

Guerilla marketing practices are known to be modern, effective, and cheap. They involve promoting your practice in unconventional ways with a small budget.

Plan an Event

Identify your target market – pregnant women, retirees, parents – and plan a public event at your practice with that audience in mind. The event allows potential patients to meet you and your staff, see your office, and ask questions. For example, a dermatologist might offer a free skin cancer screening at an open house and book regular office appointments at the event.

Be Available to the Media

Newspaper and TV reporters are always looking for health experts to speak up on the health story of the day. Consider what areas your practice specializes in and put yourself out there as a knowledgeable source. This can not only put your name in the minds of prospective patients but also lend you credibility.

Referral Marketing

Many medical practices and specialties rely on referrals from other practitioners. Referrals can also come from current patients or even your own staff. Ultimately, referrals from any source are based on strong relationships.

Referrals from other physicians and their staff come from being secure in the knowledge that the patient will be taken care of, and the timeliness of reports back to the referring physician.

Further, you must educate and empower your employees to be ambassadors of your practice. “A happy medical assistant who loves her job and knows the high level of customer service your practice offers will want to sing your praises,” says Marlee Ward, President of Rx MD Marketing Solutions.

Similarly, your patients can be a powerful marketing force. Just as they do with their favorite restaurant or a reliable bank, your patients will share their experiences at your office with their family and friends. Take advantage of that with a patient loyalty program: If your office offers elective procedures, you could give a discount to those who refer you – such as 50% off laser treatments.

Choose Boulevard Medical Properties to find the best medical office space for lease in Los Angeles! Our dedicated team of expert real estate professionals will help you locate the perfect space, navigate lease negotiations, and guide you all the way through design and construction. For more information, call 818-882-5700 or contact us online!

Types of Medical Practices

Whether you are fresh out of your residency, looking to branch out on your own, or are looking to expand your current practice, there are a variety of medical practices to choose from. With each type of medical practice comes different responsibilities, elements, and benefits to consider. Although there are a multitude of factors to consider, Boulevard Medical Properties has made part of the process easier by being dedicated to connecting you with the perfect medical office space for lease.

Solo Practice

As its name suggests, a solo practice is a practice without partners or employment affiliations with other practice organizations. This type of medical practice allows the physician to have optimal control (i.e. deciding which patients they see, who they hire, hours they work, etc.). However, with a solo practice also comes some risk that other practices may not have. According to the American College of Physicians, “The locale in which you wish to practice will sometimes determine the success of a solo practice. Suburban or rural areas are often better suited for solo practice because of significant medical need and less competition from other medical resources.” That is why it is important to speak with our experts at Boulevard Medical Properties, because we understand what your practice means to you and can help you find which medical office space for lease is best for you.

Group Practice

A group practice is different than a solo practice because there is a presence of two or more physicians providing patients with one specific type of care. With a group practice comes the benefits of added financial security, not having to start from scratch, and added support from others on the team. This is a great option for physicians who are looking to play a significant role in the practice but want more safeguards and support in place. With a group practice comes the need more or room and a comfortable space for all your team members, staff, and patients.

Employed Physician Practices

This type of medical practice is when a physician is being employed within one of several practice models. Joining this type of medical practice can be advantageous to the physician by removing the administrative roles of the job and allowing them to solely focus on their area of expertise. You may relinquish even more of your control over the practice with this option, but you will not need to ever worry about the logistical problems. Scheduling, patient contact, accounting, and many other menial tasks are taken care of through employed physician practices.

Medical Office Space for Lease

Regardless of the type of practice that you chose, it is important that you choose the right place to set up shop so that you establish a successful practice. With investment in your vision, knowledge of the field, and “go green!” initiative, it is not hard to see why Boulevard Medical Properties are the experts when it comes to finding physicians the perfect medical office space for lease. To connect with their team and see what medical offices are available around you, contact them today.

Common Mistakes to Avoid When Starting Your Medical Practice

If you’re ready to begin your own medical practice, there are a myriad of decisions to make and obstacles to avoid. Starting a business is always risky, but the benefits of owning your own practice are expansive and rewarding. Being a successful business owner is easy when you know what common mistakes to avoid, so let our experts at Boulevard Medical Properties help you start on the right foot.

No Clear Business Plan

In the medical world, practices are often defined by the kind of care offered and the type of insurances accepted. This is an important decision to make as a business owner and if you don’t have a clear direction for your practice, it may be a rough start.

Before you begin hiring employees or researching medical office space for lease, decide what your practice will specialize in and what types of insurance will be accepted. When you have a clear plan and you can confidently outline your future goals, your current situation becomes that much easier to plan.

Once your model is firmly established, you need to begin a layout for the future as well. Establishing a long-term business plan will benefit your practice for years to come as opposed to a strategy composed of smaller goals that you will accomplish in a handful of years. Continued growth is the key to maintaining a great and successful practice.

Lack of Sufficient Capital

Starting a new business is a difficult pursuit and along the way, there may be extra fees or higher prices that are not anticipated in your business model and revenue plan. It’s important to have the right amount of capital for the practice you are attempting to get off the ground and it is always a good idea to over budget and take your location into consideration. For example, minimum wage differs from state to state and even between cities. This discrepancy can affect the salaries for all your employees, as even salaried workers will expect a different yearly amount based on how high the minimum wage is.

Another example comes from leasing or purchasing of an office building for your practice. In some states you may need a significantly smaller amount of money to purchase a building or secure a lease, but if you are in a more urban area of a larger city, the rent and down payment on purchases will increase dramatically. If you’re looking for the perfect medical office space for lease, contact our team at Boulevard Medical Properties today to start your search. Leasing medical offices instead of buying full buildings is an effective way to cut down on your costs and give your growing business the flexibility it needs.

Making Large Purchases Immediately

Once your business has a building, employees, and a strategic long-term plan, it can be tempting to begin buying every new piece of equipment that is available. This is a common mistake made by new medical professionals who want to bring cutting-edge technology to their practice to increase the number of new patients. This is almost always a costly move, however, as the newest technology may have nothing to do with your specialty or it may be an expensive item that is not utilized in your everyday appointments.

The best way to make sure you’re only buying integral medical supplies is to start with the technology and equipment you use on a daily basis. If your specialty requires an expensive piece to perform standard appointments, do your research to make sure you are getting the best equipment at a good price.

If you’re searching for the perfect medical office space for lease, call our team at Boulevard Medical Properties. Find a great new office at an affordable price today!

Questions to Ask Yourself About Improving Your Practice

Whether you’re an established medical practice with years of patient experience, or you’re a new business just starting to get off the ground, doctors everywhere are always striving to make their medical offices more efficient, to bring in more monthly or yearly revenue, and to deliver an even better experience to every patient that comes through the door. Read on for some helpful advice on what areas of your practice could improve with some simple tweaks in your business plan.

To see the recent trends in medical office rent in Los Angeles, get in touch with Boulevard Medical Properties today.

Multitasking Employees

If your practice is struggling to keep more administrative or part-time employees for an extended period of time, you may want to consider shaking up the job descriptions and train multiple staff members for multiple jobs. For example, if your practice employees a single receptionist, it may be difficult to replace them if there is ever a vacation, sick day, or other reason for an extended leave. By training multiple employees to do a handful of jobs, staff members can more freely take days off, and no miscommunications occur as they do when temporary workers are hired. These multitasking employees can be part time workers to ensure that your business can still afford the wages and increase productivity at the same time.

Location

Co-working offices are popping up all over the country in an effort to decrease single office spaces and increase the affordability for start-up and small businesses. Medical office rent in Los Angeles, New York, Chicago and Boston are very popular since these are some of the largest cities in the country and they house some of the worlds’ greatest doctors. Looking into renting medical office space may be a great way for your business to save extra money on rent and could lead to a more collaborative atmosphere at work.

Atmosphere

Doctor’s offices, whether they’re general physicians, specialists, or dentists, are often feared by patients. Even if the idea of going to the doctor’s office isn’t scary, sometimes being in any sort of medical room can cause stress, especially in younger children. If your waiting areas and overall atmosphere is more geared towards making people feel happy and comfortable to be in your medical environment, it can be a fruitful idea to invest in an immersive area.

Place magazines and books around for adults, fix televisions in certain spots around the room, and, if you have younger patients, create a special area where they can play or read children’s books. Making small tweaks to bring your patients comfort can allow them to feel significantly less anxious about being at the doctor’s office and they can be more relaxed when it’s time to attend their consultations.

Half-Day Schedules

There’s a reason so many medical students dream of one day opening their own practice. They dream of the freedom and opportunities of being a business owner, and they want to be their own boss. The benefits of running a medical practice on your own are endless. One of the main reasons is being able to create your own schedule. If you run a practice with other physicians, chances are they’d love half days too! Create a schedule with one half day a week can prove to be a positive process. Employees look forward to the shorter day, patients are attended to more efficiently, and the schedule can be flexible. If you tend to get more patients in the afternoon, have a late-start half day schedule. Cutting your schedule in half can also substantially increase revenue. By closing the business early (or late) and not paying anyone for those hours of time, your business will save money by not running if there are no patients to see during that period.

Medical Office Rent in Los Angeles

With a little creativity and an open mind to your business model, you can efficiently find ways to improve your practice over the years. If you’re interested in researching up-to-date medical office rent in Los Angeles, contact Boulevard Medical Properties to speak with a knowledgeable partner!

Streamlining Your Waiting Room

The average patient spends 121 minutes with you and your team every time they seek medical care; of that, only 20 minutes are spent with the physician. This estimate is based on time spent on travel, filling out paperwork, or communicating with other members of staff like nurses – but much of it is spent in the waiting room.

If you own a medical office space in Los Angeles, it is a good idea to streamline your waiting room for more efficient patient interaction. (Money magazine reports that the average cost spent for sitting in the waiting room while waiting for health services is $43 per patient.) What follows are some simple but effective ideas for simplifying and improving your waiting room.

For more information about successfully running a medical practice and to find the right medical office space in Los Angeles for yours, visit Boulevard Medical Properties today.

Collect Patient Information — Before the Visit!

Send all paperwork to the patient via email, snail mail, or mobile app (such as eVisit.) If the patient can send it back at least a day before their appointment, the attending physician can review it and familiarize themselves with the information prior to meeting. This saves time filling out paperwork and getting to know many patient details on the day of.

Explore ‘Telemedicine!’

Using HIPAA-compliant technology (such as eVisit) to see some of your patients virtually can save time and improve patient satisfaction. This can be especially true for patients who usually travel greater distances to see you at your medical office space in Los Angeles. Video consultations are rising in popularity because they offer the convenience and comfort of staying at home. Phone visits are also becoming more common, especially for people in more remote areas or others who don’t own computers or have internet service.

Have a System for Avoiding Bottlenecks!

Many times, a patient is either late for their appointment or simply fails to show, leaving empty spaces that could otherwise be filled with appointments or overly crowding other appointment windows.

Streamline your waiting room by creating a system to manage how often this happens in your office. For example, if a patient misses an appointment, they must pay a fee; if they are late, they must reschedule. You can also offer a grace period, so you don’t scare patients away. To hold patients accountable, make sure to gather their payment info and that they are aware of your policy when they make their appointment.

Create a Patient Survey!

If you are having a tough time identifying when bottlenecks occur at your medical office space in Los Angeles, how about creating a simple patient survey to help figure it out? Use the survey over several days and weeks so you can get the most accurate information available. Bonus: you will increase patient satisfaction just by showing them you value their time enough to survey them about it! This also increases patient compliance.

Questions on your survey might include:

● What time did you arrive in the waiting room?
● What time were you brought into the exam room?
● What time did the doctor enter the exam room?
● What time did you leave the office?

Try a Mobile Queue App!

Apps like QLess add patients to a virtual wait list, so they can check their spot in line without sitting around in your waiting room at your medical office space in Los Angeles. Using these apps, they can check their status and projected wait times. If your staff is running behind, your patient will be notified so they can adjust their schedule as-needed. Here are some of the Best Apps for Healthcare Professionals.

Medical Office Space in Los Angeles

Boulevard Medical Properties ensures your transition into your new medical office space in Los Angeles is as easy and smooth as possible. They provide a dedicated team of expert real estate professionals to guide you through the process from start to finish – and, they work with you through the term of your lease to make sure your practice flourishes in their community of medical specialists. Contact Boulevard Medical Properties today for an Appointment!

How to Start a Medical Practice

After years of studying and training to become a practicing physician, the first thing on new doctors’ minds is putting those years of hard work into action. They enter the workforce and begin the work they were called to do. Somewhere along their career, however, they might begin to wonder if there is a realistic way to start their own medical practice and be their own boss. We at Boulevard Medical Properties are here to tell you that starting your own medical practice is an achievable goal if you follow these steps.

Funding

Starting a medical practice is like running a start-up business. You will need to apply for business loans to cover the vast number of building expenses. Things such as purchasing an office building, construction work and remodeling will run up a large tab. Comparatively, you can find a medical office space for lease in Los Angeles to cut down your construction costs and ensure that your office is maintained by a third party. Both scenarios will require some sort of funding and are your first step towards become a small business owner.

Receiving a loan is a terrific way for you and your business to establish credit and have a cushion for the first few years while your business is growing. Doctors who can afford all the expenses themselves should still consider the advantages of a secured small business loan. If you are more partial to renting office space instead of purchasing a whole building, check out the available medical office spaces for lease in Los Angeles to explore this option further.

Insurance Credentials

To accept your new patients’ insurance, you will need to go through the process of applying for your credentials. This process is somewhat lengthy, taking up to several months to complete. Do research to discover exactly what types of insurance you want to accept and check with your state requirements to understand the qualifications your practice may need.

Once you’ve decided which programs you’d like to partner with, you will either accept their general reimbursement strategies, or negotiate new ones based on what procedures you do and what area of medicine you specialize in. While Medicare and Medicaid offer the same reimbursement benefits to the doctors they contract with, other smaller insurances will be able to negotiate smaller, more personalized contracts if you choose to associate with them. This will also widen the number of patients you are able to care for under insurance benefits.

Legal & Licensing

It’s a good idea to enlist an attorney who can help you draft your articles of incorporation, receive your employer identification number and learn about your state requirements for completing a tax registration. You’ll also need to decide what kind of corporation structure you want to follow based on the benefits each type offers. Your attorney will be able to help you research the business structure options and make a calculated decision unique to your practice.

You’ll also want to research the licensing procedures you’ll have to adhere to depending on your state and chosen specialty. Your licensing will depend on four things: state requirements, a national provider identification number, DEA registration and any additional regulations that will be determined by your specialty. Researching the requirements before you begin will help speed up the process in the future.

Challenges

Every start-up business is full of obstacles and starting a medical practice is no different. Some of these challenges include the state you practice in and the special registrations you might have to go through to create a medical business. Next, consider the healthcare facilities that are available in your state, and their proximity to your practice as this competition can either help or hinder your goals. If you want to be certain that there are limited competitors for your specialty, research available medical office spaces for lease and determine if leasing your office is the right choice based on the kind of medical facilities they lease to already.

Finally, there may be a lapse between seeing your patients, administering care and getting paid by their insurances. This gap could become a financial burden on your practice, but you can avoid it by taking down your patient’s insurance before bringing them in for their appointment.

Medical Office Space for Lease

Starting your own practice can be a daunting goal, but if you are able to efficiently navigate the terrain and formulate your business structure effectively, it can also prove to be an incredible success. To find the ideal medical office space for lease in Los Angeles, get in touch with Boulevard Medical Properties today.

9 Tips for a Successful Staff Meeting

As medical professionals, it is your job to take care of your patients and those who seek your care. But, as a business, it is also important that you create a cohesive, healthy work environment so that all your employees or coworkers can work to their fullest potential.

For doctors who run their own business, it is extremely important to serve both your patients and your staff and utilize both your people skills and your medical training to allow your business to function at its highest level. Although being both a medical professional and a business owner can feel overwhelming and extremely compartmentalized, there are a few areas where these two professional hats overlap, and one of those is in running staff meetings.

Effective staff meetings have the potential to bring about high performance and positive changes within the workplace, while ineffective staff meetings have the potential to derail productivity and create strained relationships between coworkers. Creating an environment where staff meetings are truly effective is essential to the growth and productivity of the workplace.

To find your ideal medical office lease in Los Angeles, contact Boulevard Medical Properties today.

In this article, we are outlining 9 tips to help you run a successful, productive, positive staff meeting!

1. Find a time that works for most of your employees and their schedules

Finding a time that isn’t going to interrupt the flow of your employees’ day is an important aspect to setting a meeting. Find a time that works for the greatest number of people. Maybe a catered lunch meeting is your answer! Maybe a coffee meeting in the morning is right for you. Whatever it is, being considerate of everyone’s schedule and putting in a little effort to make the timing work for everyone will go a long way.

2. Invite Relevant People

Considering who will find the information in the meeting relevant is crucial to efficiency. Only invite the people who need to be there. Inviting other people causes irritation and distractions.

3. Outline a Clear Objective

When you schedule a meeting, have an objective in mind. General meetings often yield no results. When you have a goal, it is easier to focus the meeting to help meet that goal. Make your objective clear not only to yourself, but to everyone attending the meeting.

4. Use Notes

It is very easy to get off track in a meeting, particularly if other people chime in and take the conversation off course. Bringing notes or an outline can help bring things back into focus and ensure that all the things you plan to say get said.

5. Take Notes

When other people have ideas or make good points, jot them down. Not only is this beneficial to you moving forward, but it shows you are engaged in the meeting and take their thoughts seriously.

6. Encourage Engagement

Ask questions, listen to answers, and encourage everyone in attendance to engage. Meetings allow you the opportunity to hear different perspectives and fresh ideas, and you won’t get either of those if none of your attendees engage with you.

7. Manage Conflict

If there is to be a conflict, manage it. Fighting or hot-headed back-and-forth bring very little positive result. Moderation is key in meetings where attendees get emotional, and it can prevent the entire meeting from turning out to be a waste of time. Additionally, managing conflict in a meeting will prevent conflict from spreading into the workplace.

8. Stick to the Schedule: End on Time

There are few things more frustrating than scheduled meetings that drag on far beyond the scheduled time. Respect the time and attention span of your attendees and end a meeting on time. If you don’t get to something, keep it on your agenda and cover it in the next meeting!

9. Create Actionable Plans

Before you dismiss your employees, make sure anything you want done is set into action. Create action items and tasks when appropriate and make goals that are attainable!

Medical Office Space for Lease in Los Angeles

At Boulevard Medical Properties, our goal is to help you create the best, most positive and productive workplace. If you have questions about medical office space for lease in Los Angeles, how our office leasing system works, or anything else under the sun, please give us a call today!

Becoming a Better Office Manager

Managing a medical office can come with a lot of tough decision-making, conference sitting, and note taking. But there are several ways that you can harness your natural skill and leadership into making your office a cohesive, harmonious, and productive workspace.

As an office manager, you may be the one taking the most flak from other staff members and departments regarding performance or statistics. And whether you are actually responsible for these things, it’s good to be aware and progressive in helping your team come up with the best solutions to solve any given problem. In order to prevent you from being known as the “lazy” office manager in your space, our friendly staff members at Boulevard Medical Properties have some ideas for you to follow to help you stay on your game.

To find the medical office rent in Los Angeles that suites your needs best, get in touch with Boulevard Medical properties today.

Answer All of Your Calls

The best kind of office manager is one who is present at all times. This means taking the time to answer your calls and return any messages that are left for you. This lets the client or customer know that you are on top of the goings-on around the office, and that you wish to give them individual time and attention.

The same goes for emails. Try to give yourself no more than a 24-hour turnaround rate with your emails. If someone sends you a message, you should be responding to them in less than a day.

Understand Your Employee’s Tasks

Don’t be afraid to work right alongside your staff members. You should have a clear understanding of what they’re doing, so that you can perform the job as well. Knowing what your employees are tasked to do, and the process of completing those tasks can help you better prioritize projects and manage talents in the workplace. Plus, you’ll be able to see the full fruits of your employees’ productivity as well!

Get Up from Your Desk

While answering your calls and emails is very important, it’s also important that you not spend all day at your desk. You should be able to get up and walk around to monitor the activity of your staff members day by day. Stepping out of the office lets your employees know that you are approachable and share an active interest in the work being performed on that day.

You can observe and interact with your employees and clients several times a day so they understand how present and passionate you are on a daily basis. This is the best way to know what’s going on in your clinic, and it will help you feel like you don’t have to manage from afar.

Be a Great Example for Your Team

You want to approach each new day by asking yourself the question, “What can I do to be a good example today?” Show your employees that you respect them by getting familiar with the work they’re doing. Get your hands dirty by learning to work right alongside them, observing and interacting with the practices that will work best for your clinic. Be attentive and present, making sure to answer all calls, emails, and questions that come your way. Be proud of what you do!

It’s important to meet with designated representatives or outside clients to review new proposals that can help your practice become more efficient and profitable. Avoid starting rumors or promoting gossip by maintaining the workplace as an honest and trustworthy environment. Ask questions in areas you do not know and seek to improve upon your every skillset. Your team will truly notice your efforts!

Medical Office Rent in Los Angeles

For more information about becoming a great clinic office manager, or if you are in need of a trustworthy space for rent, you can contact us online at Boulevard Medical Properties any time. You can also give us a call at (818) 882-5700 to speak with a representative right away. We look forward to helping you find the right medical office rent in Los Angeles!